Other Expenses Reimbursable expenses The following expenses are reimbursable if they are incurred for an official
state business reason. This is only a partial list.
- Admittance fees
- Airport boarding passes
- Airport parking at the daily rate or mandatory valet parking
- Books purchased for a seminar
- Charges to exchange foreign currency
- Copying charges
- Departure taxes
- Facsimile charges
- Freight charges for state equipment
- Gasoline charges
- Hotel occupancy taxes
- Inoculations
- Mandatory lodging charges
- Mandatory service charges
- Notary fees
- Passport or visa charges
- Postage
- Repair charges for state owned vehicles
- Sales and use taxes if an exemption is not provided by law
- Telephone calls (business)
- The cost of money orders
- Toll charges
- Traveler's check charges if the purchase is required
Voucher Requirements:
- Receipts are required, and expenses must be itemized.
- For telephone calls, the voucher must state that all the calls are
business related.
- For valet parking, the voucher must state there was no other parking
available.
Non-reimbursable expenses The following expenses are not reimbursable. This is only a partial list.
- Airport parking at an hourly rate
- Alcoholic beverages
- Any expense not related to official state business
- Dry cleaning or laundry
- Excess baggage charges for personal belongings
- Expenses related to the operation of a personally owned vehicle
- Kennel expenses for a pet
- Locker rental for baggage storage
- Rental of videotapes for personal entertainment
- Sales and use taxes if the law provides an exemption
- Tips or gratuities (State Accounts Only)
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