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Reservations 101
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Reservation Request Form
Request Type:
1604-Campus Reservation
Table Reservation
Other
Activity Title:
Description of Event:
Purpose of Event:
UTSA Organization/Department:
Requestor (point of contact):
Requestor Phone Number:
Requestor Email:
Students/Staff/Faculty please use your UTSA email.
Date(s) needed:
Preferred Location:
Alternate Location:
Room Setup Style:
Select One
Classroom
Conference
Lecture
Other
Classroom
Conference
Lecture
Event Start Time:
Event End Time:
Room Access Time:
Expected Headcount:
10
20
30
40
50
75
100+
Equipment Needs (if any):
Will food be served?
If yes, be sure to turn in our food service waiver form.
Yes
No
Will there be a guest speaker?
If yes, be sure to turn in our guest speaker form.
Yes
No
Will you be charging admission?
Yes
No
Is this a fundraising event?
Yes
No
If this is a fundraising event, please let us know what you will be selling?
Special Instructions/Details:
none
All programs, events, and activities "held in university facilities" are subject to the University of Texas Board of Regents' Rules and Regulations, UTSA Handbook of Operating Procedures, and federal, state, and local laws governing The University of Texas at San Antonio. Failure to comply with these rules will result in the cancellation of your reservation at the sole discretion of the University of Texas at San Antonio. Basic policies, in addition to those listed, are on file in the University Center Events Management Office and through the links provided below.
Handbook of Operating Procedures:
www.utsa.edu/hop/
Board of Regents' Rules and Regulations:
www.utsystem.edu/bor/rules/homepage.htm
Response Times: During peak times, please allow 3-5 business days. (Peak times are the first two months of each semester.) Regular response time is 1-2 business days.
Events requiring large spaces or have a large number or participants may take longer to process and will require a planning meeting in our office.
An electronic confirmation will be sent to your email address.
Tables must be picked up at the Events Management & Conference Services Office.
UTSA Card is required for pick up.
UC Tables cannot be used inside other buildings.
Chairs are only provided to tables used inside the UC or on the UC/HSS Bridge.
Tables taken outside the UC must be returned by 4:45pm.
Tables used inside the UC must be returned by 4:45pm.
If there are questions or conflicts, you will be contacted directly be a UC Events Manager
