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The Hazlewood Act At UTSA

The Hazlewood Act is a State of Texas benefit that provides qualified Veterans, spouses, and dependent children with an tuition exemption of up to 150 hours of tuition exemption, including most fee charges, at public institutions of higher education in Texas. This does NOT include living expenses, books, or supply fees.

The Hazlewood Exemption can be used in conjunction with financial aid (grants, loans, scholarships and work-study). Please note that this exemption must fit within your Cost of Attendance (COA) and your financial need. If financial aid is already disbursed or awarded at the time your Hazlewood exemption is approved, there may be adjustments to your financial aid (grants, loans, scholarships and work-study) to accommodate this exemption.

Hazlewood documentation needs to be submitted every semester for which a student would like to have the exemption applied. Below you will find a list of steps and documents necessary to complete your application. Please be aware that FERPA regulations prohibit us from releasing student info without their authorization this includes the status of a student’s Hazlewood application.

Applying for Hazlewood

Students intending to utilize this exemption will need obtain the Hazlewood Application Form TVC-ED-1a. The application can be obtained online or in person at the UTSA Veteran Certification Office. Please thoroughly review and fill out the application correctly. Failure to do so may result in an application being delayed or denied. Once you have completed the application, turn it into UTSA’s Veteran Certification Office along with all other required supporting documentation after you have registered for the semester for which you intend to receive the exemption.

If applicable, you may stack Chapter 33 (at less than 100%) or Chapter 35 with the exemption. Please notify our staff if you plan on stacking a benefit with Hazlewood. A student can view what documentation is necessary by reviewing the PDF of the Hazlewood Packet Checklist linked below.

Hazelwood Packet Checklist

The Hazlewood Process

Hazlewood documentation needs to be submitted every semester for which a student wishes to have the exemption applied, we will follow these steps in processing a student’s exemption.

  1. Students must be admitted and registered
  2. Application marked as complete or incomplete on ASAP
  3. Students register for classes
  4. Academic requirements must be met
  5. Exemption applied to students' accounts no sooner than dates provided

Hazlewood Timeline

The table below indicates when applications are due each term AND the soonest the Hazlewood Exemption can be applied each semester once all the steps above are complete. During peak processing times, applications can take up to 4 – 6 weeks to be processed. If your exemption is not applied to your account by the tuition due date, be sure that you make alternative payment arrangements to prevent cancellation of your registration.

Term Application Deadline (Census Date) Earliest Date Exemption Applied
Spring 2019 January 30, 2019 December 1, 2018
Summer 2019 May 15, 2019 May 1, 2019
Fall 2019 September 11, 2019 August 1, 2019

To View Hazlewood Status Updates

To view the status of your Hazlewood Exemption, follow the steps listed below:

  • Log into ASAP
  • Click on Financial Aid
  • Click on Eligibility
  • Click on Student Requirements
  • Click on the Academic Year

Adding or Dropping While Using Hazlewood

Students must notify the Veteran Certification Office if they make changes to their schedule after Hazlewood has been applied. If a student earns a “W” as a grade by withdrawing from a class after the census date then they will not be responsible for any tuition or fees for that course and the hours for that course will be reported to the Texas Veterans Commission. If a student drops a class before the census date then they will be responsible for fees as a result of the time they were in the class but their hours will not be reported to the Texas Veterans Commission. Courses not on the degree plan will not be covered by Hazlewood. Legacy students should be aware that if they receive a grade for a class (this includes a “W”, “incomplete”, failing grade or any other grade) Hazlewood Cannot be used to cover that specific class in future semesters. Legacy applicants cannot be exempted for repeated courses.

Hazlewood Required Documentation Chart

Below you will find a chart listing the required documentation categorized in to the three separate types of applicants.

Incoming Students
Incoming Students Hazelwood Veteran Legacy (Transfer) Child/Spouse of 100% Disabled/Deceased Veteran
Hazlewood Application Required Required Required
Veteran's DD-214 Either Member 4 or Service 2 (the DD214 must state HONORABLE service) Required Required Required
Letter of ineligibility for CH 31/33 from VA If Veteran has active service AFTER 9/11/2001 If Veteran has active service AFTER 9/11/2009 If Veteran has active service AFTER 9/11/2009
Proof of Relationship/Dependency (Student Birth Certificate, or Marriage Certificate, or Adoption Papers, or IRS 1040) Not Applicable Required Required
Proof VETERAN currently resides in Texas (TX Driver’s License) Required Required Required
Death Certificate for Deceased Veterans Not Applicable As Needed As Needed
VA Disability Rating Decision Letter or DD1300 Report of Casualty or letter from VA indicating service-related death Not Applicable Not Applicable Required
Proof of Selective Service Registration (Required for ALL Males, ages 18–25 ONLY) Not Applicable As Needed As Needed
Print out of Hazlewood Database hours Required Required Required
Returning Students
Returning Students Hazelwood Veteran Legacy (Transfer) Child/Spouse of 100% Disabled/Deceased Veteran
Continued Enrollment Form (ONLY if you are CURRENTLY using Hazlewood at UTSA) Required Required Required
Print out of Hazlewood Database hours Required Required Required

Hazlewood Program Requirements

For further details on qualifying requirements as well as required documentation under each program of Hazlewood, click on your specific program.

Hazlewood Veteran Program (Veteran)

The Hazlewood Veteran Program is available to qualifying veterans. It provides them with up to 150 hours of tuition exemption, including most fee charges, at public institutions of higher education in Texas. This does not include student services fees, living expenses, books or supply fees, etc.

Veteran Eligibility Requirements

The following are requirements a veteran must meet to be considered a qualifying veteran:

  • At the time of entry into the U.S. Armed Forces, designated Texas as Home of Record, entered the service in Texas, or was a Texas resident
  • Served at least 181 days of active duty service (excluding training)
  • Received an honorable discharge or a general discharge under honorable conditions
  • Have no federal Veteran’s education benefits, or have no federal Veteran’s education benefits dedicated to payment of tuition and fees only (such as Chapter 33 or 31) for semester enrolled that do not exceed the value of Hazlewood benefits
  • Cannot be in default on a student loan made or guaranteed by the State of Texas
  • Veterans who are granted their first Hazlewood Act exemption beginning Fall 2011 must reside in Texas during the semester or term for which the exemption is claimed. This requirement does not apply to the Veterans who either received the exemption prior to the 2011-2012 academic year, have reenlisted into active duty, or reside with a spouse who is on active duty.
  • Meet and maintain a GPA of 2.0 for undergraduates; GPA of 3.0 for graduates
  • Cannot “excessively exceed” hours required for degree – (Floating 30/45). Note – These requirements are not the same as Satisfactory Academic Progress (SAP) requirements necessary to maintain financial aid eligibility. For financial aid SAP info please refer to the
Hazlewood Legacy Program (Dependents Transferral)

Under the Hazlewood Legacy Program, qualifying veterans may assign unused hours of their Hazlewood exemption to a dependent child under certain conditions.

Veteran Eligibility Requirements

The following are requirements a veteran must meet to be considered a qualifying veteran:

  • At the time of entry into the U.S. Armed Forces, designated Texas as Home of Record, entered the service in Texas, or was a Texas resident
  • Served at least 181 days of active duty service (excluding training)
  • Received an honorable discharge or a general discharge under honorable conditions
  • Cannot be in default on a student loan made or guaranteed by the State of Texas
  • Veterans who are granted their first Hazlewood Act exemption beginning Fall 2011 must reside in Texas during the semester or term for which the exemption is claimed. This requirement does not apply to the Veterans who either received the exemption prior to the 2011-2012 academic year, have reenlisted into active duty, or reside with a spouse who is on active duty
Student Eligibility Requirements

The following are requirements a student must meet to have Hazlewood transferred to them:

  • Be a Texas resident
  • Be the biological child, stepchild, adopted child, or claimed as a dependent in the current or previous tax year
  • Be 25 years or younger on the first day of the semester for which the exemption is claimed
  • Make satisfactory academic progress (SAP) in a degree, certificate, or continuing education program as determined by the institution and meet the new Academic Requirements effective Fall 2014
    • GPA of 2.0 for undergraduates; GPA of 3.0 for graduates
    • Complete 67% of all attempted credit hours
    • Cannot “excessively exceed” hours required for degree (Floating 30/45)– Undergraduate Credit Limitation
    • Attempted hours cannot exceed 150% of total credit hours required for your degree
  • Legacy applicants cannot receive the exemption for classes not on the degree plan or repeated degree plan classes.
  • Have no federal Veteran’s education benefits, or have no federal Veteran’s education benefits dedicated to payment of tuition and fees only (such as Chapter 33 or 31) for semester enrolled that do not exceed the value of Hazlewood benefits
  • Cannot be in default on a student loan made or guaranteed by the State of Texas
  • If you are a male, you must be registered for Selective Service
  • Hazlewood Legacy students will receive the exemption for the number of degree certified hours reported by the institution for that term or semester. Maximum degree certified hours awarded to the Legacy recipient will be dependent upon the degree or certificate program in which the student is enrolled for that term or semester
    • Students must ensure that they are enrolled in classes necessary for their degree
    • If a child to whom hours have been delegated fails to use all of the assigned hours, a Veteran may re-assign the unused hours that are available to another child
Hazlewood Exemption for Spouses and Dependents

The Hazlewood Act is also extended to spouses and dependent children of eligible Active duty, Reserve, and Texas National Guard who died in the line of duty or as a result of injury or illness directly related to military service, are missing in action, or who became totally disabled for purposes of employability as a result of a service-related injury or illness. Each child and spouse in the veteran's household will receive a 150 credit hour exemption.

Note – A child of a qualifying veteran who does not have a service-related, total and permanent disability rating or a service-related death might qualify for benefits under the Hazlewood Legacy Program.

Veteran Eligibility Requirements

The following are requirements a veteran must meet to be considered a qualifying veteran:

  • At the time of entry into the U.S. Armed Forces, designated Texas as Home of Record, entered the service in Texas, or was a Texas resident
  • Has a service-related total and permanent disability rating, is entitled to receive compensation at the 100% rate due to individual employability (IU), died in action or as a result of service-related injuries or illness, or is missing in action
  • Received an honorable discharge or a general discharge under honorable conditions
Student Eligibility Requirements

The following are requirements a student must meet to have Hazlewood transferred to them:

  • Be a Texas resident
  • Be the qualifying veteran’s spouse, biological child, stepchild, adopted child, or claimed as a dependent in the current or previous tax year
  • Meet the academic requirements listed below (only pertains to dependent/spouse of veteran who became 100% disabled or receive compensation at the 100% rate due to individual employability as a result of service-connected injuries or illness):
    • GPA of 2.0 for undergraduates; GPA of 3.0 for graduates
    • Cannot “excessively exceed” hours required for degree (Floating 30/45). Note – These requirements are not the same as Satisfactory Academic Progress (SAP) requirements necessary to maintain financial aid eligibility. For financial aid SAP info please refer to the Satisfactory Academic Progress web page.
  • Have no federal Veteran’s education benefits, or have no federal Veteran’s education benefits dedicated to payment of tuition and fees only (such as Chapter 33 or 31) for semester enrolled that do not exceed the value of Hazlewood benefits
  • Cannot be in default on a student loan made or guaranteed by the State of Texas
  • If you are a male, you must be registered for Selective Service

Required Documentation for First-Time Applicants

First time applicants must submit the items below.

  • Texas Hazlewood Act Exemption Application
  • Provide a copy of the Veterans DD Form 214 (Member 4 or Service 2) obtained from the Department of Defense detailing military service and the nature of discharge. The DD214 must list Texas as “Place of Entry” or “Home of Record” with over 180 days of active duty excluding training.
  • Hazlewood Database Hours (submit even if hours are zero).
  • Proof of eligibility or ineligibility for GI Bill® benefits under the applicant’s name (Chapter 31 or Chapter 33 Post 9/11) by requesting an education benefits letter. This is needed only if the veteran applicant (Veteran using Hazlewood) was discharged after 9/10/2001 or for all other non-veteran applicants if the veteran whose exemption they are trying to use was discharged on or after 8/1/2009. This can be done by requesting an education benefits letter from one of the following:
    • eBenefits website
    • VA Office in Muskogee OK at (888) 442-4551
    • VetSuccess at UTSA located in the Veteran Certification Office
  • Additionally, if you are in the "Legacy Program" or seeking "Exemption for Spouses and Dependents", you must also submit these items:
    • Non-Veteran applicants must submit proof of Dependency to the vet such as – birth certificate, signed tax return for current or previous tax year, adoption papers, OR marriage certificate for a spouse
    • Proof the veteran currently resides in Texas. (recent TX ID or driver’s license)
    • VA Disability Rating Decision Letter if veteran is 100% disabled and permanent or considered as such due to service-related illness or injury
    • (IF APPLICABLE) Letter from the VA indicating a service related cause of death or DD Form1300.
    • Hazlewood Database Hours for student (submit even if hours are zero)
    • o Males age 18- 25 must submit proof of having registered for Selective Service. If you have not registered, you can do so at www.sss.gov.

Required Documentation for Renewal Applicants

Hazlewood documentation needs to be submitted every term for which a student would like to have the exemption applied. After the first semester of using the exemption at UTSA, applicants must submit the renewal documentation listed below. This is only for consecutive subsequent semesters after an initial application has been turned in to and approved by UTSA. If you have missed a long semester (Spring or Fall) you must complete the initial application again along with a copy of the veteran’s ID.

The following is the renewal documentation that is required:

Revocation of Previously Assigned Texas Hazlewood Act Exemption Hours

The Revocation of Previously Assigned Texas Hazlewood Act Exemption Hours form is a form only necessary for Hazlewood Legacy applicants when and if the veteran has previously let another individual use the exemption. Hazlewood Legacy can only be transferred and used by one student at a time. If a veteran would like to cancel Hazlewood for subsequent semesters this form must be turned in to do so.

Contact

The Veteran Certification Office is here to assist you should you need any further assistance please feel free to contact us at:

UTSA Veteran Certification Office
One USA Circle
San Antonio, TX 78249-0608
John Peace Library Room 1.01.14
Phone: 210.458.4540
Fax: 210.458.6400
E-mail: vacertification@utsa.edu