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Youth Protection Training

Youth Protection Training requires all who work/volunteer* in campus programs involving contact with minors complete Youth Protection Training. This training was enacted in September 2011, with a compliance date of June 1, 2012. This training must be completed within the first five (5) days of employment (with the program) and Program Operators/Directors/Coordinators must submit a verification form to the Department of State Health Services (DSHS) within five (5) days of the start of the program verifying that each employee/volunteer* of the campus program has complied with the training requirement.

* UTSA expanded the training requirement to include those in unpaid positions (e.g., volunteers)

Who needs to take Youth Protection Training

Youth Protection Training will only be required for anyone (faculty, staff, volunteer or student worker) having contact with a minor as part of a camp or program define as:

  • A camp, program, internship, mentorship, event, or activity held on U.T. owned or controlled premises, or sponsored or supported by a U.T. institution that offers recreational, athletic, religious, or educational activities to Youth Participants. Youth Program also includes any “Campus program for minors” as defined by Section 51.976 of the Texas Education Code. “Youth Program” as defined herein specifically includes external 3rd party youth programs that contract with UT institutions for the use of institutional facilities. For the purposes of this Policy, this definition does not include programs for U.T. enrolled students or employees under the age of 18, or programs where the custody, control, and care of a minor (under age 18) is not the responsibility of the institution but instead held by non-UT teachers, official chaperones, parents, or legal guardians (e.g. campus tours of prospective students’ families, visits by local school district classes).

In addition, any volunteer acting as a guest speaker, entertainer or a person who visits for a limited purpose or limited time if the person has no direct and unsupervised interaction with minors does not have to take this training.

Texas Education Code 51.976

HOP 9.51

UTS 192

Responsibilities

Program Operator/Director/Coordinator

  • Determine who within your program needs to take the training
  • Notify those who need to take the training
  • Ensure the training is complete by receiving completion certificate from the employee/volunteer
  • Retain all certificates of those who have completed the training
  • Complete the Campus Program for Minors verification form
  • The Bexar County ID is 48029. County ID #s can be found on the Department of State Health Services website: https://www.dshs.texas.gov/campus-program-minors
  • Course Approval # is  CPM12-0071.
  • Submit the form to the Department of State Health Services

UTSA Employee

  • Go to MyTraining: https://mytraining.utsa.edu/online/
  • Log in with your myUTSA ID and Passphrase (Important: You must be an active employee in the HR System to log in).
  • Click the course RG0106 – Youth Protection Training
  • Self-enroll in the course.
  • Review the lesson, pass the quiz with a 70 or higher, and print your completion certificate to turn it in to your Program Operator/Director/Coordinator.

UTSA Volunteer

  • Non-UTSA Employees/Volunteers/Visiting Researchers/Visiting Students visit go to: https://mytraining.affiliated.utsa.edu/
  • To be used by those involved in UTSA programs ONLY.
  • Create an account and the system will send an email for you to confirm (If you do not receive it within 2-3 minutes, check your spam or junk folders).
  • After confirming, click the Youth Protection Training link on the homepage and self-enroll yourself in the course.
  • Review the lesson, pass the quiz with a 70 or higher, and print your completion certificate to turn it in to your Program Operator/Director/Coordinator.
  • Note: The Training History for UTSA employees completing the training on the Affiliate (non-employee) site will NOT reflect the completion.  The Training History will ONLY reflect course completion if the course is completed on the employee site (mytraining).

Reporting Incidents involving Minors

Report any incidents involving minors to the following link:

Report an Incident

Upon submitting a report, also contact the Youth Protection Program coordinator.

Additional Resources

DSHS Rules Adopted on Campus Programs for Minors provisions of the rules, found at 25 TAC Secs 265.401-265.405Texas Department of State Health Services - Home page for Campus Program for Minors: https://www.dshs.texas.gov/campus-program-minors  The Campus Program for Minors verification form must be submitted to the Department of State Health Services by each program operator within 5 days of the programs start date. It is important that ALL people involved in programs involving minors complete the training and print their certificate when complete. The certificate should go to the assigned program representative.

 

Need Help?

Contact Amanda Swaney
Clery Compliance Coordinator and Youth Protection Program Manager
Phone: 458-4153
Email: amanda.swaney@utsa.edu 

Contact Angela Paz
Youth Protection Program Coordinator
Email: angela.paz@utsa.edu