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Criminal Background Check (CBC)

Contractor Guidelines

Checklist for Contractors  

Many departments and organizations in the UTSA community set up agreements with vendors, contractors, and other individuals to perform various services at UTSA.  When entering into these agreements the responsible UTSA Department or Organization must decide when a Criminal Background Check (CBC) is prudent for the protection and safety of the University. If a CBC is conducted as a condition of the contract, the department does not need to request a CBC through Human Resources.

Note:  All criminal background checks must be conducted prior to permitting the individual/contractor/vendor to work.

You are required to take into consideration the following to include but not limited to: 

  • Type of job being done and requirements
  • Location where services will be provided (on or off campus)
  • Length of service and/or time on campus
  • Access to students (Consider if UTSA Faculty or Staff will be present at all times when work is being done by students on campus)
  • Type of access needed: network access or access to other UTSA resources, etc
  • Working with currency
  • Working with sensitive and/or confidential information of any kind
  • Access to pharmaceuticals
  • Access to select agents or controlled substances
  • Access to vulnerable population (minors, elderly, mentally/physically disabled)
  • Traveling at any time with students, faculty, and staff

Type of Criminal Background Check:
When the decision is made to conduct a CBC for a contractor or vendor, a Category A CBC must be completed.

Email with the following information:

  1. CBC Category (review link for category description)
  2. Title
  3. Department and Department ID
  4. Applicant Full Name
  5. Applicant Email
  6. Administrator Email
  7. Supervisor/Hiring Manager Email


March 2020

CBC Exceptions


Return CBC:

Contact UTSA
Office of People Excellence
(210) 458-4250