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Non-Benefits Eligible Employment

Instructions for New Non-Benefits Eligible Employees

Designed for use by Non-Tenure/Track Adjunct Faculty, Student, Part-Time, Temporary & Work-Study employees. The forms and reading materials apply to NEW, or former UTSA employees returning after a 1-year or more break in service.

A Criminal Background Check (CBC) may be a requirement BEFORE an individual can start work. Go to the UTSA CBC web page for instructions on the CBC process.

There are a series of forms and reading materials required to validate the hiring process and establish the employee and payroll record for non-benefits eligible employees. Separate packets have been created to simplify the completion of these forms. To access/download these packets, select the appropriate Non-Benefits eligible employee type from the menu on the right of this webpage.

Returning Employees:
Employees returning after a break in service of LESS THAN ONE YEAR, do not need to complete a new employment packet.

  • W4 - Changes to Address for the W4 will require the completion of a new W4 form.
  • Emergency Contact or Home Phone Number updates can be made by the employee online at Employee Self-Service.
  • Work Authorization Updates require the employee to report to Human Resources with all employment authorization documents for an I-9 re-verification.

Individual Forms: Access the Individual Forms link for specific instruction regarding the completion of these forms and in addition, provides information relating to former UTSA employees returning with less than a 1-year break in service.

Required Reading Documents:
Information designed to familiarize you with selected Federal, State and University rules and regulations. These documents are required reading in conjunction with employment at UTSA.


Page updated: December 28, 2011