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Surplus will pick up any and all University equipment, purchased by or donated to the University. This includes, but is not limited, to all data processing equipment, scientific equipment, equipment used by service departments, office furniture, and vehicles.  Surplus will not pick up trash or paper products, these items will be handled by the Facilities Services Housekeepers.

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To request items from Surplus, click the "Requests" button on the menu above.  Fill in the information on the Request web page and submit.  We will contact you periodically to let you know we are still are on the lookout and to check to see if you are still interested. Requests will remain active for a period of 60 days, upon expiration a new request must be submitted. 

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Please do not show up at the warehouse to look for something, this is not allowed due to customer safety.  Also, we may not have the item you are looking for at that given moment, as our inventory fluctuates rapidly.  After you have requested an item through our website, we will call you and set up an appointment for you to view this property.

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Surplus requires the use of the UTSA Surplus Form 100, Surplus Property Turn-in Form to be completed for pick-up ALL equipment.  Submit the signed original form to the Surplus Department directly through campus mail. The Surplus Department will forward the form to the Capital Asset Manager to authorize the transfer of capitalized or controlled items. The form may be used to transfer all equipment: capitalized, controlled, or other, including office furniture, vehicles, computers, and even refrigerators. The form may be found on the surplus website under the Forms tab. There is, also, a Continuation Sheet to post additional items.

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Surplus will schedule the pickup ASAP. You will not be notified as the schedules are subject to change.  When the Surplus representatives arrive at the contact location, they will remove only those items listed and identified on the Surplus Property Turn-In Form. Items posted on the form, but not physically available at the time of pickup, will not be removed and will be eliminated from the form.  Likewise items that are physically available for removal, but not annotated on the form, will not be removed from the location.  The Surplus Property Turn-In Form must be fully and accurately completed by listing the proper tag #, barcode #, serial #, etc. If the majority of the form is inadequately completed, the equipment will remain with the department until the form is corrected and resubmitted. The department contact will be offered a chance to make a copy of the signed Surplus Property Turn-In Form confirming the pickup of equipment. This is the only copy of that form that the departments will receive from Surplus. The departments will be responsible for monitoring the removal of the equipment from their unit inventory listing and should contact the Surplus department if these items are not removed from their unit�s inventory listing 30 days after pickup.

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No. The service is absolutely free!

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If the items have been picked up and still remain on your unit�s inventory listing 30 days after their pick-up, contact us so we can research & resolve this issue for you.

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Just fill out the UTSA Surplus Form 100, Surplus Property Turn-in Form and send it in.  It is no longer a requirement for departments to erase computer hard drives.  Surplus will destroy all computer hard drive data as required by the State Comptroller�s Office. 

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Not very likely. Items transferred to Surplus are often recycled, transferred or disposed of, in accordance with local, state, and University policies and procedures, as quickly as possible because Surplus has such limited space for storage.  By the time your department�s request for retrieval is received, the item could be long transferred from the University already.

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As the Surplus Department accumulates those items that may be auctioned, the items will be posted on our contracted auctioneer's website.  Since our auctioned items go through a competitive bidding process, UTSA faculty, staff, & students are eligible to bid as well as the general public.

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All property turned in to the UTSA Police Lost & Found section is stored 60 days. After 60 days, the property is transferred to the Surplus Property Department for public auction or further disposition, except for property with little or no monetary value and property that is considered to be a health hazard, such as chemicals or food containers. These items are destroyed by the Lost & Found section. For a current list of Lost & Found property, see the most current version of the UTSAPD Runner Beat newsletter. For more information, call the UTSAPD at
(210)458-4242.

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