Time and Leave for Administrators
Supervisor Responsibilities
When administering and managing employees' leave, supervisors are responsible for the following:
- Ensuring each employee under his/her supervision submits/accounts for their time and attendance and that the data is accurate and timely.
- Ensuring that employees requesting leave are eligible to take it, e.g. must have six months continuous state service before vacation leave can be taken.
- Ensuring that the employee's leave balances are sufficient to offset the period of requested absence. For example, if an employee requests 80 hours of vacation, verify that their leave balance reflects at least 80 hours of vacation. As a reminder, an employee cannot borrow leave, e.g. request leave that they have not yet earned.
Disposition of State Compensatory Time
State compensatory time earned by working on holidays or skeleton crew days
This applies to benefits-eligible, non-exempt, and exempt classified employees. State compensatory time earned via this method must be taken within 12 months of when it was earned. If the individual employee's request cannot be granted within this time frame because their absence would disrupt normal teaching, research or other critical functions, the employee can be paid for this leave.
Employees whose employment terminates prior to using comp time earned on holidays/skeleton crew days may have their employee records extended to reimburse them for such time.
State compensatory time earned on a NON holiday or skeleton crew day
For non-exempt employees, state compensatory time earned via this method must be taken during the 12-month period following the end of the work week in which the compensatory time was accrued, or it lapses. An employee may not be paid for that compensatory time. However, an employee of an institution of higher education may be paid at the employee's regular rate of pay for that compensatory time if the employer determines that taking the compensatory time off would disrupt normal teaching, research, or other critical functions.
For exempt employees, state compensatory time earned via this method must be taken during the 12-month period following the end of the workweek in which the compensatory time was accrued, or it lapses. An exempt employee may not be paid for that compensatory time.
Exempt A&P employees
A&P employees are not eligible for state compensatory time, except as outlined in HOP 4.27, under Holiday State Compensatory time rules, which states that A&P employees are eligible to earn state compensatory time only for the hours worked on a holiday or skeleton crew day.
