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Registered Student Organizations Open Reservation Dates:

  • Fall Semester – April 1
  • Spring Semester – October 1

These scheduling dates provide the campus an opportunity to request event space in the UTSA Student Union up to one (1) semester in advance. For a complete list of reservation procedures, see the EMCS Policies and Procedures Handbook.

To request events on the Main Campus, registered student organizations need the following:

Faculty/Staff Open Reservation Dates:

  • Fall Semester – April 8
  • Spring Semester – October 8

Faculty and Staff may schedule space on the Main Campus by visiting the Online Reservation Form. Reservation requests received after these deadlines will be handled on a first-come, first-served basis.

These scheduling dates provide the campus an opportunity to request event space in the UTSA Student Union up to one (1) semester in advance. For a complete list of reservation procedures, see the EMCS Policies and Procedures Handbook. The UTSA Student Union (UTSA Student Union ) is a self-supporting auxiliary enterprise funded primarily by a designated student fee. Some fees may apply based on event needs and details.
UTSA Student Union website
UTSA Student Union Policies & Procedures
UTSA Student Union Fees

Individual Students

Any current UTSA student may not request space on campus for events unless as a special event in the UTSA Student Union only (fees apply). Speak to an EMCS events manager for details. Individual students can request a study space in the UTSA Student Union (Wild Persimmon UTSA Student Union 2.03.02 & Acacia UTSA Student Union 2.03.04) on a walk-in basis and use the space for a maximum of 2-hour intervals in the UTSA Student Union .

Academic Classroom Events

Academic spaces are not available for reservation until after the Registrar census date (10 days after school starts). Academic Priority Scheduling