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Financial Management Operational Guidelines

What's New
09/19/2016: Travel Reimbursement - Section E update along side of various verbiage updates.
08/30/2016: Business Related Hospitality and Entertainment Expenditures - Updated FMOG verbiage in section A, B, D, E, F, G, H, I, and J. Added new Definition and updated older definitions. Updated References/Links section.
08/22/2016: Cash Handling and Management - Removed Visa exclusion from guideline.
07/18/2016: Memberships Paid by University Funds - Added Centro Alliance to Section E.
07/06/2016: Fiscal Management Sub-Certification Work Plan - Updated Management Certification and Fiscal Management Sub-Certification Survey section for 2016. Updated Sub-Certification and Results and Actions section.
06/23/2016: Petty Cash Funds Policy - Updated section B. Eligible Purchases and Purchase Limits.

Section 1: Internal Control

    1. Internal Control Overview (statement)
    2. Control Environment (statement)
    3. Risk Assessment (statement)
    4. Control Activities (statement)
    5. Information and Communication (statement)
    6. Monitoring Activities (statement)

Section 2: Data & Systems Integrity

    1. Security Access Management and Control: Texas Comptroller of Public Accounts - Fiscal Management System
    2. Red Flag Rules

Section 3: Fund Accounting Principles

    1. Chart of Accounts
    2. Establishing, Modifying, and Inactivating a Department ID and SpeedChart/Cost Center
    3. Agency Cost Centers

Section 4: General Accounting

    1. Year-End Closing and Accounting
    2. Auxiliary Enterprise Administrative Overhead Charge
    3. Accounting Treatment of Gifts
    4. Accounting Treatment of Intangible Assets

Section 5: Capital Project Accounting

    1. Financial Management of Capital Assets

Section 6: Accounting for Grants and Contracts

    1. Grants and Contracts Accounting Practices
    2. Establishment and Financial Management of Recharge Centers and Specialized Service Facilities

Section 7: Non-Payroll Disbursements

    1. Business Related Hospitality and Entertainment Expenditures
    2. Memberships Paid by University Funds
    3. Procard Program
    4. Texas Prompt Payment Law

Section 8: Payroll and Fringe Benefits

    1. Work Schedule Change Request
    2. Off-Cycle Payroll Checks
    3. Timekeeping
    4. Relocation Expense Reimbursement

Section 9: Travel

    1. Travel Authorization
    2. Travel Advances
    3. Travel Cards
    4. Travel Reimbursement

Section 10: Budget Planning & Development

    1. Financial Aid Set Asides from Tuition Revenue
    2. Budget Maintenance

Section 11: Cash and Investments

    1. Cash Handling and Management (Cash, Checks and Credit Cards)
    2. Petty Cash Funds Policy
    3. Returned Checks

Section 12: Revenue

    1. Tuition and Fees Process
    2. Laboratory Fees

Section 13: Accounts Receivable

Guidelines for section 13 are currently being written and are not yet posted.

Section 14: Property/ Equipment Management and Control

    1. Capital Asset Property Accounting
    2. Surplus Property

Section 15: Purchasing and Distribution Services

    1. Purchasing


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