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Preparing for Graduation

Checklist for Undergraduate Students

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  1. Apply for Graduation - a MUST DO:

    • If you have completed at least 90 undergraduate level credit hours then you are eligible to apply for graduation.

    • Apply for graduation before the application deadlines. The application can be submitted up to a year before your semester of graduation, but no later than the deadline. Once your application has been received, you will be notified of your degree status by your advising center.

    • You CANNOT graduate without submitting an application!

    Submitting your application for graduation:

    • Fall Graduation

      • Undergraduates - April 15

    • Spring Graduation

      • Undergraduates - November 15

    • February 15: For Summer Undergraduate graduation candidates wishing to participate in May commencement ceremonies.

    • Summer graduation

      • Undergraduates - June 15

    • June 15: For all Summer graduates wishing to participate in December commencement


  2. Check that you've met all graduation requirements

    • Meet with your academic advisor to ensure that your degree requirements are met by your intended date of graduation. Information regarding degree requirements is available in the UTSA Undergraduate Catalog.

    • Residency requirements must be met.

    • UTSA must have official final transcripts on file from all other colleges or universities you may have attended. See your academic advisor for more information.

    • Resolve all grade issues including:

      1. Outstanding incompletes

      2. Non-reported grades

      3. Study abroad

      4. Independent studies

      5. Internships

    • Complete all exams for credit (CLEP and Challenge exams)


  4. Verify diploma information

    • Update your address and check your diploma name on ASAP to ensure that your diploma name appears as it should and that it is sent to the correct address.

    • If you update your diploma address after the close of the semester, send an e-mail to to ensure that the change has been updated on the diploma list.


  6. Clear holds

    • Transcripts and diplomas will only be sent out to students with no obligations to the university. Log onto ASAP to view your holds


  8. Stop by Career Services

    Get help in preparing resumes, job searches, graduate school applications, interview techniques and more. Check out Career Services for more info.


  10. Register with Alumni Association Online


  12. Get ready for Commencement

    • Ceremonies are held in May and December.

    • Caps, gowns, class rings, diploma frames and more may be ordered at Grad Fest or through the UTSA Bookstore.

    • To avoid overcrowding at the commencement ceremonies, there will be a limited number of guest tickets for each graduating candidate. All guests must have a ticket to enter the ceremony. Be sure to review instructions and pay careful attention to pick up deadlines.

    • For the most current information, periodically visit the Graduation & Commencement website.


  14. Check your Email

    • The official means of communication from the University is myUTSAmail (powered by Google). Check your account often for important information!