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While this Handbook is intended to be a summary of certain matters of interest to student organizations, its readers should be aware that:

  • It is not a complete statement of all procedures, rules and regulations of the University;
  • The University reserves the right to change without notice any procedure, policy, and/or program which appears in this handbook;
  • Divisions and departments may have their own procedures and policies, which apply to student organizations.

**Please click here for complete handbook or browse by chapter links on the left hand side.



Posting Guidelines

Download the chapter pdf.

Allowed postings on campus:


  • Announcement of an event/program/meeting/news sponsored by University department or a currently registered student organization.
  • Student/Faculty/Staff selling, buying or trading personal items.  The individual that is posting must own the items (i.e. books, stereo system). You cannot sell services (i.e. haircuts, computer repair) or products on behalf of a company (i.e. Mary Kay).

Posting on campus is not allowed if:

  • Promote solicitation, including trademarks and brand names, in violation of HOP 9.10.
  • Promote illegal products or activities
  • Contain material that is obscene, vulgar, or libelous.
  • Contain material directed to incite or produce imminent lawless action and likely to incite or produce such action.
  • Contain commercial and/or promotional material sponsored or joint sponsored by non-university organizations.
  • Advertise off-campus events that are not sponsored by the University.
    *Please see Handbook of Operating Procedures 9.09 for more information

Where to seek approval:

  • Housing related flyers: Student Life Office (SU 2.02.18)
  • Job opportunities: Career Services (SU 2.02.04)
  • Student Organizations: Student Activities (HSU 1.210)
  • Faculty/Staff/Student selling item(s):  Student Activities (HSU 1.210) bring UTSA ID to verify status
  • UTSA departments do not require posting approval, but must follow all posting policies. 

What type of information is necessary for posting approval?

  • Name of the student organization or department sponsoring the event
  • Title of Event/Program/Meeting with Date, Time and Location
  • Phone number, e-mail address or web address for more information (not necessary for news announcements)

General Requirements for posting Flyers at Main or Downtown

  • Flyers must be no larger than 17 by 28 inches
  • All materials are approved for a posting period not to exceed two weeks.  Materials promoting an event or activity must be removed by the sponsoring individual/organization within 48 hours after the conclusion of the event or activity.
  • Posted materials are limited to one item per activity per posting location.
  • Flyers can only be posted in General Posting areas (there are signs that say General Posting).  Any flyers placed in an area not for General Posting will be removed and trashed/recycled.
  • No flyers can be posted if the event/activity is located at an establishment where 51% or more of sales are alcohol.
  • Students may post flyers for selling an item or service (textbook/tutoring, etc.).  Individual must show Student ID in order for flyers to be approved.
  • Student Activities Staff must log ALL flyers in the Flyer Log Notebook.
  • One flyer will be kept in the Flyer Log Notebook in Student Activities. (Organizations make their own copies; we do not make copies for them)
  • Each flyer must be stamped by Student Activities upon approval for posting.

If a flyer is expired or not approved by the Office of Student Activities, it will be removed by the Student Activities staff and it will be recycled.

General Requirements for posting Banners at Main

  • Banners may be 6 feet high by 8 feet wide or 8 feet high by 6 feet wide in the SB, MH, JPL.
  • Banners may be no larger than 3 feet wide by 4 feet high on the SU North stairwell.
  • One banner per student organization or department, per event, per building is allowed.
  • All materials are approved for a posting period not to exceed two weeks.  Materials promoting an event or activity must be removed by the sponsoring individual/organization within 48 hours after the conclusion of the event or activity.
  • Banners displayed on the SU railing must be event/meeting specific (no announcements/congratulations/etc.) and must include event title, date, time and location.  Tape cannot be used to hang banners on the SU railing.
  • Banners displayed in any outside location must have either a wax or vinyl backing to prevent any color bleeding onto the building.
  • No glitter can be used on banners.

Student Activities Staff must log all banners in the Banner Log Book along with location of banner.

If a poster is expired and removed by the Office of Student Activities, a student employee will email the organization to pick up the poster. If the poster is not picked up by the Friday of the week contacted it will be recycled.

General Requirements for posting Banners at UTSA Downtown

  • Vinyl banners may be displayed on the bridge of the Frio Street building or on the upper deck of the parking garage-facing the labyrinth.
  • Banners may be 6 feet high by 8 feet wide or 8 feet high by 6 feet wide.

 

Independent Research Posting Policies

  • Must show UTSA Student ID to confirm enrollment in the University.
  • Must have IRB approval letter allowing human research (INVESTIGATOR GUIDANCE: Investigator Obligations (HRP-800) http://research.utsa.edu/research-funding/forms-policies-guidelines/#guidelines
    • This includes all research that includes humans, or their information/specimens.
  • Must have contact information (either email or phone) on the flyer. Must include specific qualifications needed to conduct the research (i.e. gender specific, age range, skin type, blood type, etc.)
  • If offering monies in exchange of research must have specific amount and how the monies would be paid out (cash, check, etc.).
  • Flyers must be no larger than 17 by 28 inches.
  • Flyers can only be posted in General Posting areas (there are signs that say General Posting). Any flyers placed in an area not for General Posting will be removed and trashed/recycled.
  • Student Activities Staff must log ALL flyers in the Flyer Log Notebook.
  • One flyer will be kept in the Flyer Log Notebook in Student Activities. (Organizations make their own copies; we do not make copies for them).
  • Each flyer must be stamped by Student Activities upon approval for posting.
  • All materials are approved for a posting period not to exceed 4 weeks.

If a flyer is expired or not approved by the Office of Student Activities, it will be removed by the Student Activities staff and it will be recycled.

GENERAL POSTING LOCATIONS

There are 44 approved general posting locations (24 at Main and 20 DT).  You may not post on glass, doors, in stairwells, elevators, bus stops, etc.  All items (other than department sponsored banners/flyers) posted on campus must be approved and stamped by the appropriate office (see above in third section "Where to seek approval").  In addition, you must obtain keys for the glass cases downtown; bring a student ID to Special Events (DB 1.302).

Campus

Building

Floor

Location

Type

Main

BB

n/a

Outside the Business Bldg. by the bus stop

Kiosk

Main

Convo

n/a

Outside of west entrance of Convocation Center

Kiosk

Main

EB

n/a

Outside of east entrance of Engineering Bldg.

Kiosk

Main

MH

2

Between 2.0140A & 2.01.42

Bulletin Board

Main

MH

2

In front of 2.01.08

Bulletin Board

Main

MH

2

Next to 2.02.08

Bulletin Board

Main

MH

2

Next to 3.04.20

Bulletin Board

Main

MH

n/a

Outside the MH facing the Sombrilla

Kiosk

Main

JPL

n/a

In the center of stair well between 1st & 2nd floor

Bulletin Board

Main

JPL

n/a

In the Sombrilla

Kiosk

Main

MS

2

In front of 2.02.03

Bulletin Board

Main

MS

2

In front of 2.03.18

Bulletin Board

Main

MS

2

 Right of South MS Elevator

Bulletin Board

Main

MS

2

Left of the South MS Elevator

Bulletin Board

Main

MS

2

Between 2.01.06 and 2.01.10

Bulletin Board

Main

MS

2

Next to Employee Relations Office 2.02.46

Bulletin Board

Main

MS

2

Next to Ladies Restroom 2.02.40

Bulletin Board

Main

MS

2

North side left of 2.03.18

Bulletin Board

Main

MS

3

In front of Men's Restroom 3.02.04

Bulletin Board

Main

MS

3

In front of Men's Restroom 3.02.48

Bulletin Board

Main

MS

3

South MS Left of 3.01.12

Bulletin Board

Main

MS

3

Left of North Elevator

Bulletin Board

Main

MS

4

North MS Left of  4.03.59

Bulletin Board

Main

MS

4

North MS near 4.03.63

Bulletin Board

Main

FLN

1

Corridor 02

Bulletin Board

Main

FLN

2

Between 2.01.20 & 2.01.19

Bulletin Board

Main

FLN

2

Next to Math Lab 2.01.02

Bulletin Board

Main

FLN

3

Right of the elevator near 3.01.14

Bulletin Board

Main

FLN

4

Left of elevator by 4.02.03

Bulletin Board

Main

SU

1

In front of 1.02.08

Kiosk

Main

SU

n/a

Outside main entrance to Phase I of SU

Kiosk

Main

SU

1

Inside the Information Center, 1.002

Bulletin Board

Main

NPB

1

In hallway between men's restroom and 1.126

Bulletin Board

DT

BV

1

Across from Bookstore

Glass Case

DT

BV

1

Adjacent to BV 1.304 (2 glass cases)

Glass Case

DT

BV

1

Adjacent to BV 1.308

Glass Case

DT

BV

2

Adjacent to elevators

Glass Case

DT

BV

3

Adjacent to elevators

Glass Case

DT

BV

3

Across from BV 3.314

Glass Case

DT

BV

3

Across from  BV 3.342

Glass Case

DT

BV

4

Across from BV 4.306

Glass Case

DT

BV

4

Adjacent to BV 4.304

Glass Case

DT

BV

4

Adjacent to BV 4.308

Glass Case

DT

BV

4

Adjacent to BV 4.318

Glass Case

DT

BV

4

Adjacent to BV 4.350

Glass Case

DT

BV

4

Adjacent to BV 4.384

Glass Case

DT

DB

1

Across Bathroom DB 4.108

Bulletin Board

DT

DB

2

Across from  DB 2.214

Bulletin Board

DT

DB

2

Adjacent to DB 2.312

Glass Case

DT

DB

3

Across DB 3.102

Glass Case

DT

DB

3

Across DB 3.302 (2 glass cases)

Glass case

DT

BV

1

Across from Bookstore

Glass Case

DT

BV

1

Adjacent to BV 1.304 (2 glass cases)

Glass Case

DT

DB

3

Adjacent to DB 3.320

Glass Case

DT

DB

3

Adjacent to Fitness Center

Bulletin Board

DT

DB

4

Across from Elevator

Glass Case

DT

DB

4

Across from DB 4.114

Glass Case

DT

DB

4

Across from DB 4.330

Glass Case

DT

FS (N)

1

Across FS 1.412 (bathrooms)

Glass case

DT

FS (N)

2

Adjacent to Bathroom (Student Lounge)

Glass Case

DT

FS (N)

3

Adjacent to FS 3.410

Glass case

DT

FS(S)

1

Adjacent to FS  1.500A

Glass Case

DT

FS (S)

1

Adjacent to FS 1.528

Glass case

DT

FS (S)

2

Across from FS 2.528  (Bathroom)

Glass Case

DT

FS (S)

3

Across from FS 3.532

Glass case

DT

FS (S)

4

Across from FS 4.534

Board (white board)

DT

FS

3

Across from Bathroom FS 3.534

Glass Case

DT

FS

3

Across from Bathroom FS 3.532

Glass Case

DT

FS

3

Adjacent to FS 3.410

Glass Case

DT

FS

4

Adjacent to Women's Bathroom FS 4.552A

Glass Case

DT

FS

4

Adjacent to FS 4.418

Glass Case

DT

MNT

1

Main corridor

Bulletin Board

DT

MNT

1

Adjacent to MNT 1.156

Glass Case

DT

MNT

1

Adjacent to MNT 1.148

Bulletin Board

DT

MNT

1

Inside

Bulletin Board

DT

MNT

2

Across from bathrooms

Bulletin Board

DT

MNT

3

As you exit the elevators

Bulletin Board

DT

 BV

 1

Adjacent to BV 1.304 (2 glass cases)

Glass Case