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Scholarship Process Overview

Application Deadline

How to Apply?

Incoming Freshman

Dec 1

through your ApplyTexas application

Incoming Transfer

Feb 15

through your ApplyTexas application

Continuing Students

Feb 15

through your ASAP account

Graduate Students

Feb 15

through your ASAP account

Getting Started

  • Scholarship eligibility: Only one General Scholarship Application is required for all General Scholarships awarded through the Scholarship Division of the Office of Student Financial Aid & Enrollment Services. Freshmen students must submit the ApplyTexas Scholarship Application by December 1st at midnight and Transfer, Continuing and new Graduate students must submit the application by February 15th at midnight. High school graduates should be admitted to the University of Texas at San Antonio by March 15th and have SAT and/or ACT test scores on file. New Graduate and Transfer students must be admitted to the university and have a minimum cumulative GPA of 2.5. All students must enroll in a degree-seeking plan, and for a vast majority of scholarships, must enroll as a full-time student. General scholarships vary in eligibility requirements and award amounts. Annual scholarships can change at any time and are dependent upon renewed funding from donors. Whereas, the interest earned from endowments are used to award scholarships based on the amount of funds available each year. Information to determine a student's eligibility will be taken from the UTSA General Scholarship application as well as from information on file with the university.
  • General scholarships: UTSA General Scholarships are awarded to recipients based on both need and merit. Need-based scholarships rely on financial information obtained from the FAFSA and any supplemental documentation required by a specific scholarship while merit-based scholarships rely on the demonstration of high academic performance and also any supplemental documentation required by a specific scholarship. All students are strongly encouraged to complete the FAFSA each year, along with their general scholarship application.
  • Departmental scholarships: Colleges and departments throughout the University provide major and degree specific scholarships to their students. Exploring these options are a great resource for additional funding of your education. More information can be obtained directly from various colleges and departments on campus.
  • Outside scholarships: Outside scholarships are available to students from numerous scholarship organizations, foundations and businesses. The vast majority of these scholarships can be found by using online scholarship search engines.
    • The Office of Student Financial Aid & Enrollment Services also displays outside scholarship applications near the front entrance to the Student Financial Aid & Enrollment Services counter at both the main and downtown campuses.

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Applying

  • General:

    UTSA General Scholarships are offered through the Office of Student Financial Aid and Enrollment Services. First-time freshman and new transfer students must apply for general scholarships at www.applytexas.org. Continuing undergraduate and graduate students may access the General Scholarship Application through their Automated Student Access Program (ASAP) account until February 15th. To be considered for UTSA general scholarships, high school graduates must be admitted to the University of Texas at San Antonio by March 15th and have SAT and/or ACT test scores on file. Transfer students must be admitted to the University and have a minimum cumulative GPA of 2.5. Freshman students must submit the Apply Texas Scholarship Application by December 1st and Transfer students by February 15th. All students must enroll in a degree-seeking plan and, for a vast majority of scholarships, must also enroll as a full-time student.

  • Departmental: Colleges and departments at UTSA offer a variety of scholarships, with each requiring a separate application. Contact your major specific college or department for application procedures, or begin your search online by visiting http://utsa.edu/scholarships/deptcoll.html
  • Outside: Outside scholarship application completion and recipient selection is performed by donors outside of the University of Texas at San Antonio.

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Notification

  • General: If you are selected as a recipient of a UTSA General Scholarship, an official award letter will be mailed to your primary address on file with the University. Included in this mailing will be forms which are required to be completed and returned to the Office of Student Financial Aid and Enrollment Services before the scholarship award can be accessed by the student. These forms include:
    • a scholarship acceptance form
    • a thank you letter written to the donor of the scholarship
    • a request for biographical information
    • and a recent photograph of the recipient
    The recipient will also be required to log-on to their Automated Student Access Program (ASAP) Account in order to accept the scholarship as being an addition to their financial aid award package. Once all requirements have been met, the scholarship will automatically be applied to the recipient’s account balance, with any residual funds being returned to the recipient in the form of a refund.
  • Departmental: Recipients of departmental scholarships are selected by the departments from which the student applied. Once the departmental committees have selected recipients for their scholarships, they will notify the student directly. The role of the Office of Student Financial Aid and Enrollment Services in this process is to apply the scholarship funds to each student’s account.
  • Outside: Recipients of outside scholarships will be notified by the organization about their award. Students are to inform the Office of Student Financial Aid and Enrollment Services of who is issuing the scholarship, the dollar amount and the duration. Scholarship funds from these sources are distributed in the form of a paper check via mail either directly to the student, or to the Office of Student Financial Aid and Enrollment Services at UTSA. If a check is mailed directly to the recipient, the student is required to inform UTSA of the scholarship amount by submitting an External Scholarship Notification Form. Checks received by UTSA will be added to the student’s financial aid award package and applied to the account, however, funds from outside sources may affect other financial aid you have been awarded from UTSA. Federal regulations require all aid to fit within the student’s Cost of Attendance (COA) so awards will be adjusted accordingly. For more information regarding Cost of Attendance, visit http://www.utsa.edu/financialaid/apply/cost.html

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Thank-you Letter Guidelines

Thank you letters are a mandatory condition of accepting most scholarships at UTSA. A thank-you letter should be sincere, expressing appreciation without excessive flattery. The tone should be pleasant. Donors appreciate receiving a thank-you letter. Your thank-you letter assists in persuading a donor to renew their contribution to a scholarship.

As a guide to help you write your thank-you letter, we have provided you with some tips on what to include in your letter. While we would like you to follow these guidelines, they are not restrictions on how to write your letter.

Things to be included in your letter

  • Educational Background (your year in school and major)
  • Accomplishments/Achievements (obstacles you have overcome to attend college)
  • Extracurricular Activities (stories about a relevant extra curricular or community service project that impacted your life)
  • Goals and Aspirations (your future plans-both immediate and long term; include career you wish to pursue)
  • Mention your appreciation for the scholarship that you received, and your plans for utilizing the funds. ("Thank you for making this scholarship possible" or "Your scholarship makes it possible for me to concentrate more fully on my courses.")
  • Remember that the donor did not select you as the recipient, but provided the funds for the scholarship, i.e. "Thanks for making the Oak Hills Rotary Scholarship possible......"

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Tips on writing your letter

  • Address your letter to: (Donor contact name, given to you by the Scholarship Office or Department/College )
  • Your thank you letter can be handwritten or typed. Either is acceptable, however if handwritten it must be neat and legible.
  • The use of a thank you card, personal stationary or plain stationary is acceptable.
  • Be concise in your letter, but sincere.
  • State what the thank-you is for by using the full and correct scholarship name and donor contact name provided in your award letter.
  • Make sure that you sign your letter.
  • Make sure that, upon final inspection, your letter has a neat appearance.
  • Check all spelling and grammar after you have completed your letter. (Have a reliable person such as a counselor or English teacher proof read your letter)

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Sample Letter

Please DO NOT put a date on your letter!


Sam Edwards
C/O UTSA Scholarships
One UTSA Circle
San Antonio, Tx 78249-0687

Dear Mr. Edwards:

As a recipient of the Edwards Family Scholarship, I would like to express my sincere gratitude for your support of UTSA and its students. It means a lot to students such as myself that you believe in our efforts to reach our higher educational goals.

I am a sophomore in the College of Business pursuing a degree in infrastructure assurance. During my free time, I volunteer at the University of Medical Center’s Cancer Center where I tutor children who are not able to attend school regularly due to their illnesses. I continue to help by participating in the Kids Dance Marathon that helps raise fundraisers for pediatric cancer patients. I have also become a member of the UTSA Ambassadors where I represent the university at functions such as commencement.

My future goals involve seeking a career in a major business corporation where I can oversee all infrastructure equipment on classified and unclassified enterprise networks to support operations. In two years I plan to graduate with the university honor of summa cum laude. When I complete my degree at UTSA, I feel more than competent to complete my career goals and future endeavors.

As an orphan, I have had many emotional and physical barriers constraining my efforts to continue my education. I have come across every obstacle that would hinder my higher education and I have overcome every single one with the help of supporting individuals and organizations. The Edwards Family Scholarship has helped me tremendously focus more on my education rather than seeking full time employment to pay for my school. Without this scholarship I may not have been able to achieve a 4.0 throughout my sophomore year.

Once again thank you for your generous gift to UTSA and its students. Your support will go a long way in achieving my educational and career goals.

Sincerely,

(Student Signature)

Sally Smith
6904 North Loop 1604 West
San Antonio, TX 78249
ABC123@my.utsa.edu
210-458-0000

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Tips

  • Apply for any scholarships for which you are eligible
  • Read and follow all instructions on the application
  • Keep in mind that scholarships you apply for may require a FAFSA to be on file with UTSA by the priority deadline of March 15th
  • Personalize your scholarship essay and be sure to have it proofread by a parent, teacher, or advisor
  • Do not miss the scholarship deadline
  • Before submission, make a copy of your completed scholarship application and keep it for your records
  • Utilize all scholarship resources effectively in order to increase your chances of receiving multiple scholarship awards
  • Don’t wait to take the SAT and/or ACT exams
  • Please note that the scholarship deadline at UTSA is December 1st for first-time freshman and February 15th for transfer and continuing students. This is before admissions deadline at UTSA, so apply early!
  • Beware of scams. Never pay for FAFSA or scholarship assistance!

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