Winter Break Reduced Operations FAQ
This FAQ will be updated as needed.
What period of time is covered by the winter break reduced operations?
The period of time for the winter break reduced operations is 12:01 a.m. on Dec. 22, 2020, through midnight on Jan, 3, 2021.
Which areas will have alternate hours of operation or remain open during the winter break?
What if I need to work during winter break, such as to conduct ongoing research that cannot be delayed until after the break?
Employees should take this time off to relax and recharge before spring semester commences. If for any reason you cannot take winter break (for example, due to necessary research), you are not prohibited from working. Coordinate with your department head and inform your division leadership. Please keep in mind that following the Thanksgiving break, the campus community was advised to remain off campus whenever possible in order to help control the spread of the coronavirus.
Will administrative offices be open in the case of an emergency during winter break?
Most administrative offices will be closed; however, designated individuals will be on call to respond if an urgent matter arises. In the event of an emergency, contact UTSA Police at (210) 458-4911.
I work on campus and don't have essential business to conduct during the winter break closure. May I still work in my office or visit campus?
Following Thanksgiving break, all course instruction moved online and the campus community was asked not to come to campus unless necessary. This guidance extends through winter break. Office access will be restricted and operations limited to help control the spread of the coronavirus, as well as to reduce utility costs and other related expenses. Unless you are pre-approved by your division leadership to be on campus because your work cannot be interrupted by winter break (for instance, because you have research that would be adversely impacted), you should not be on campus during winter break. This break was established to promote health and well-being. Please take advantage of it.
If I must be on campus and have been approved by leadership to work during winter break, will there be lights and heating in my building?
Facilities and maintenance operations will be limited during winter break. If there is a reason why your work area must remain heated, maintain a certain level of humidity, etc., be sure that your division leadership has approved your office to remain open. Notify Facilities well in advance of winter break so these needs can be met.
If I must be on campus and have NOT been approved by leadership to work during winter break, will there be lights and heating in my building?
The thermostat will be adjusted in areas that are scheduled to be closed during winter break. If you come to campus and your area is not scheduled to remain open, your workspace may not be cooled/heated to a comfortable level. Facilities and maintenance personnel available to respond to service requests will be very limited.
What should I do to safeguard my workspace before I leave my office for winter break?
Faculty and staff are strongly encouraged to leave their work areas clean, including disposing of or taking food home. Shut down computers, monitors, printers and other technology. Portable space heaters, coffee pots, fans, radios and other non-essential equipment should be turned off and unplugged.
What should my out-of-office email and voicemail messages say?
Yes, sample messages are available here.
Who should notify contractors, vendors and other individuals who work with various university departments that services may not be needed during winter break?
It is the responsibility of each office or department’s leadership to notify vendors, contractors and other individuals who provide services, supplies or products directly to their departments that UTSA will be closed.