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Payroll Management Services

Payroll Services Office of The University of Texas at San Antonio provides payroll services to UTSA's three campuses: Main Campus, Downtown Campus and Institute of Texan Cultures.

MISSION:  Payroll Services Office is to provide accurate and quality payroll operations and customer service to our client departments and individuals.

Payroll Services general responsibilities are:

  • Production and Distribution of payroll for approximately 6,000 University employees
  • Foreign National Taxation - including employees and non-employees
  • Tax Withholding, Tax Reporting, and Tax Compliance
  • Time and Labor Work Schedule Administration
  • Time Labor System Production and Management
  • Garnishment Administration

Employee Self Service (ESS) Instructions:

  • Direct Deposit: Enrollment or changes via ESS is not currently available until system enhancements are complete.  Please visit the Payroll Services Office in person to complete a Payroll Direct Deposit Authorization form.

W-2s were published on January 16, 2015, and available online via Employee Self Service
All active employees have access to ESS via UTShare including their 2014 W-2. Please note Adobe Acrobat reader (PDF) is necessary to open your W-2.

If an employee did not make a Consent selection for only an electronic W-2, or withdrew a previously submitted Consent, by January 16 a paper W-2 form will be mailed before January 31st, 2015. The employee’s W-2 form will be mailed to their home address or mailing address, if a mailing address is on file. The W-2 will be mailed regardless if the employee also downloaded their W-2 via ESS. Payroll Services highly suggest you review your current home and mailing (optional) address to ensure accuracy. If the address is incorrect, please update it and also notify Payroll Services about your address correction regarding your incorrect W-2 address.

Use the downloadable instructions listed above.

For Support:
Network Support: Contact OIT 210.458.5555 or
UTShare/PeopleSoft Support: Contact 210.458.SPOC (7762)
Payroll Questions: Payroll 210.458-4280


What's New
01/09/2015: Work Schedule Change Request - Updated References/Links section. Updated References/Links section.
01/07/2015: Relocation Reimbursement Form - Updated Mileage rate for 2015.
12/01/2014: Off-Cycle Payroll Check Request Form - Added bullets to the section ‘Reason for Off-Cycle Check’ and added resolution box to be filled out by users.
10/27/2014: Relocation Reimbursement Form - Updated Mileage rate
10/24/2014: Direct Deposit Form - Employee Payroll (Payroll Services) - Clarified form instructions.
10/20/2014: Time Sheet Punch - Updated formats of fields and added Voting absence event.
10/20/2014: Time sheet Elapsed - Updated formats of fields and added Voting absence event.



In All We Do, We Do With Excellence - Every Person - Every Day - Every Job