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Payroll Management Services

Payroll Services Office of The University of Texas at San Antonio provides payroll services to UTSA's three campuses: Main Campus, Downtown Campus and Institute of Texan Cultures.

MISSION:  Payroll Services Office is to provide accurate and quality payroll operations and customer service to our client departments and individuals.

Payroll Services general responsibilities are:

  • Production and Distribution of payroll for approximately 6,000 University employees
  • Foreign National Taxation - including employees and non-employees
  • Tax Withholding, Tax Reporting, and Tax Compliance
  • Time and Labor Work Schedule Administration
  • Time Labor System Production and Management
  • Garnishment Administration

Reminder - Faculty Summer Insurance Deductions

Benefits eligible faculty paid over 9 months will have insurance premiums for this  summer doubled deducted in the April 1, May 1 and June 1st paychecks. Benefits eligible faculty on a salary spread paid 12 months will not be impacted. The insurance premiums are deducted from the monthly paycheck.

However, if there is a change in employment or family status, premiums may be affected.   HR Benefits & Payroll offices will coordinate any adjustments, if applicable. For example, if a faculty member separates from UTSA May 31, 2015, he/she is not eligible for summer insurance; the premiums will be reimbursed and COBRA will be offered.

If you have any questions about your insurance coverage, please contact HR Benefits at 458.4250 or

Employee Self Service (ESS) Instructions:

  • Direct Deposit: Enrollment or changes via ESS is not currently available until system enhancements are complete.  Please visit the Payroll Services Office in person to complete a Payroll Direct Deposit Authorization form.

2014 W-2s were published on January 16, 2015, and available online via Employee Self Service (ESS)

Active Employees
All active employees have access to their 2014 W-2 through ESS. If you wish to acquire a W-2 replacement, you may do so at any time through ESS. Please follow the downloadable instructions listed above.
Please note Adobe Acrobat reader (PDF) is necessary to open your W-2.

Terminated Employees
Undeliverable returned W-2s from the United State Postal Service (USPS) will be forwarded to your current address upon your request. Requests for replacing lost W-2s are also being accepted. Forwarding and replacement W-2 requests are typically processed within two to three business days on a first come first serve basis. We suggest you allow additional business days for USPS mail delivery in planning your request.

For security reasons:
W-2s will not be emailed due to the lack of proper security, no exceptions. We also require proof of identification in all requests.

Email or fax your: Full Legal Name, current address, Employee ID, last four digits of your Social Security Number only, and photo identification.
Email: Fax: 210 458-4236

For Support:
Network Support: Contact OIT 210.458.5555 or
UTShare/PeopleSoft Support: Contact 210.458.SPOC (7762)
Payroll Questions: Payroll 210.458-4280


What's New
03/26/2015: Relocation Reimbursement Form - Added verbiage at top on where to send completed form.
03/12/2015: Special Payment Request Form - Adjusted table and verbiage.
02/19/2015: W-4 2015 - Updated W-4 to 2015 fillable version.
01/09/2015: Work Schedule Change Request - Updated References/Links section. Updated References/Links section.
01/07/2015: Relocation Reimbursement Form - Updated Mileage rate for 2015.
12/01/2014: Off-Cycle Payroll Check Request Form - Added bullets to the section ‘Reason for Off-Cycle Check’ and added resolution box to be filled out by users.
10/27/2014: Relocation Reimbursement Form - Updated Mileage rate



In All We Do, We Do With Excellence - Every Person - Every Day - Every Job