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Payroll Management Services

Payroll Services Office of The University of Texas at San Antonio provides payroll services to UTSA's three campuses: Main Campus, Downtown Campus and Institute of Texan Cultures.

MISSION:  Payroll Services Office is to provide accurate and quality payroll operations and customer service to our client departments and individuals.

Payroll Services general responsibilities are:

  • Production and Distribution of payroll for approximately 6,000 University employees
  • Foreign National Taxation - including employees and non-employees
  • Tax Withholding, Tax Reporting, and Tax Compliance
  • Time and Labor Work Schedule Administration
  • Time Labor System Production and Management
  • Garnishment Administration


Reminder - Faculty Summer Insurance Deductions

Benefits eligible faculty paid over 9 months will have insurance premiums for this  summer doubled deducted in the April 1, May 1 and June 1st paychecks. Benefits eligible faculty on a salary spread paid 12 months will not be impacted. The insurance premiums are deducted from the monthly paycheck.

However, if there is a change in employment or family status, premiums may be affected.   HR Benefits & Payroll offices will coordinate any adjustments, if applicable. For example, if a faculty member separates from UTSA May 31, 2015, he/she is not eligible for summer insurance; the premiums will be reimbursed and COBRA will be offered.

If you have any questions about your insurance coverage, please contact HR Benefits at 458.4250 or benefits@utsa.edu.


Employee Self Service (ESS) Instructions:

  • Direct Deposit: Enrollment or changes via ESS is not currently available until system enhancements are complete.  Please visit the Payroll Services Office in person to complete a Payroll Direct Deposit Authorization form.


2014 W-2s were published on January 16, 2015, and available online via Employee Self Service (ESS)

Active Employees
All active employees have access to their 2014 W-2 through ESS. If you wish to acquire a W-2 replacement, you may do so at any time through ESS. Please follow the downloadable instructions listed above.
Please note Adobe Acrobat reader (PDF) is necessary to open your W-2.

Terminated Employees
Undeliverable returned W-2s from the United State Postal Service (USPS) will be forwarded to your current address upon your request. Requests for replacing lost W-2s are also being accepted. Forwarding and replacement W-2 requests are typically processed within two to three business days on a first come first serve basis. We suggest you allow additional business days for USPS mail delivery in planning your request.

For security reasons:
W-2s will not be emailed due to the lack of proper security, no exceptions. We also require proof of identification in all requests.

Email or fax your: Full Legal Name, current address, Employee ID, last four digits of your Social Security Number only, and photo identification.
Email: payroll@utsa.edu Fax: 210 458-4236


For Support:
Network Support: Contact OIT 210.458.5555 or https://passphrase.utsa.edu/
UTShare/PeopleSoft Support: Contact 210.458.SPOC (7762)
Payroll Questions: Payroll 210.458-4280

 

What's New
02/19/2015: W-4 2015 - Updated W-4 to 2015 fillable version.
01/09/2015: Work Schedule Change Request - Updated References/Links section. Updated References/Links section.
01/07/2015: Relocation Reimbursement Form - Updated Mileage rate for 2015.
12/01/2014: Off-Cycle Payroll Check Request Form - Added bullets to the section ‘Reason for Off-Cycle Check’ and added resolution box to be filled out by users.
10/27/2014: Relocation Reimbursement Form - Updated Mileage rate
10/24/2014: Direct Deposit Form - Employee Payroll (Payroll Services) - Clarified form instructions.
10/20/2014: Time Sheet Punch - Updated formats of fields and added Voting absence event.

  

 

In All We Do, We Do With Excellence - Every Person - Every Day - Every Job