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Payroll Office

Overtime Payout

Policy requires Non-Exempt employees that work in excess of 40 hours during a work week to be compensated for such Overtime by receiving Overtime Compensatory Time Earned time at a rate of 1.5.

Accrued Overtime Compensatory Time Earned
Overtime earned is calculated systematically by the Time Labor system via the Timesheet reporting process, and the Overtime earned is placed in the employee’s Overtime Compensatory Time Earned (OTCE) balance. When the OTCE is updated the earned hours are available for use.  The soonest eanred OTCE may be processed is when the previous work week (Monday through Sunday) is entered on the following Monday in Time Labor system. 

Department have the authority to require the employees to take time off in order to reduce Overtime Compensatory Time Earned balances.

Departments may choose to pay Overtime Compensatory Time Earned at their discretion based on their divisional Vice-President or Provost’s directions. 

Advanced Approval Required & Payment
Advanced approval to payout out Overtime Compensatory Time Earned is required.  Departments may submit an Overtime Authorization Request form to the Payroll Services Office. Payroll Services Office is not authorized to process for payment an Overtime request form for which advanced approval has not been obtained. 

Other Information
An employee may accumulate up to a maximum of 240 hours, and 480 hours for certain emergency personnel as determined by the Human Resources Office. Any Overtime Compensatory Time Earned above the 240 or 480 hour limit are required to be paid out.
Overtime Compensatory Time Earned balance of the employee at termination is paid out to the employee.

Visit the Overtime Section of Handbook of Operation Procedures (HOP) for information about Accrued Overtime (banking), forced payout, and other department requirements.

Definitions
Non-Exempt Employees Non-Exempt employees are employees who do not fall under the Executive, Professional, or Administrative exemptions to the Overtime provision of the Fair Labor Standards Act.
Work-Week The standard work-week starts on Monday at 12:01 am and ends the following Sunday at midnight.

 

 

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