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Payroll Office


UTSA policy requires Non-Exempt Employees required to work in excess of 40 hours during a work week to be compensated for such Overtime by receiving pay at a rate of 1.5 to their regular hourly rate of pay.

Advanced Approval Required & Payment

Advanced Approval is acquired by submitting a Overtime Authorization Request to the Payroll Office. Payroll Services Office is not authorized to process for payment an Overtime Voucher (OV5) for which advanced approval has not been obtained.  A sub-account (-22) is required for use for Overtime Wages paid.

Straight Rate Overtime

Non-Exempt Employees who earned hours in excess of their normal hours during a work-week, but actual work hours is less than 40 hours, will be compensated for such Overtime by receiving pay at a rate of 1.0 of their regular hourly rate of pay. It is not necessary to obtain advanced approval which does not exceed 40 hours of actual work during a work-week.

Accrued Overtime

A department may require an employee to place the earned Overtime hours into the employee's Overtime Balance. Every hour of Overtime added to the Overtime Balance is at the rate of Overtime earned, either 1.0 or 1.5. An employee may accumulate up to a maximum of 240 hours. Any Overtime earned above the 240 hour limit must be paid out. The department has the authority to require the employee to take time off in order to reduce Overtime Balance. Overtime Balance at time of employee termination is paid out to the employee.

Visit the Overtime Section of Handbook of Operation Procedures (HOP) for information about Accrued Overtime (banking), forced payout, and other department requirements.


Non-Exempt Employees Non-Exempt employees are employees who do not fall under the Executive, Professional, or Administrative exemptions to the Overtime provision of the Fair Labor Standards Act.

Work-Week The standard work-week starts on Sunday at 12:01 am and ends the following Saturday at midnight.

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