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Spotlight February 2014

UTShare/PeopleSoft Training is here!  Training begins February 10, 2014 with classes being offered at both campuses (Main and Downtown).  A special edition of the UTShare/PeopleSoft Training Newsletter & Schedule will be distributed this month to all employees.  It will describe UTShare/PeopleSoft courses and their recommended audiences.

Training Course Information

Summary of UTShare/PeopleSoft course offerings

To register for classes, visit the Training & Development website at

All employees are encouraged to complete:

PS 100.01 Employee Self Service (ESS) online
IP 303.01 Time & Absence Reporting for Exempt Employees (Interim Process)
IP 304.01 Time & Absence Reporting for Non-Exempt Employees (Interim Process)

Administrative staff are encouraged to complete the courses listed below that are related to their duties.

The PS 100.01 Employee Self Service (ESS) and PS 200.01 Introduction to UTShare/PeopleSoft should be taken before any of the other PS courses.

PS 200.01 Introduction to UTShare/PeopleSoft
PS 201.01 Introduction to the Chart of Accounts (COA) PS 202.01 Purchasing Goods & Services
PS 203.01 Processing Non-Purchase Order Vouchers
PS 204.01 Processing Travel Advances and Reimbursements
PS 205.01 Managing Departmental Expense & Revenue Budgets
PS 207.01 Statement of Accounts (SOA)
PS 208.01 Procard Processing Using UTShare
PS 301.01 Funding Positions
IP 302.01  Personnel Action & Position Processing (Interim Process)

All department Timekeepers are encouraged to complete:

PS 300.01 UTShare/PeopleSoft Timekeepers Time and Absence Reporting

All Managers & Supervisors are encouraged to complete:

IP 400.01 Time & Absence Approvals for Supervisors (Interim Process)
IP 401.01 Approval Process Overview for Managers & Supervisors (Interim Process)

Go-Live date is May 1, 2014

As we near Go-Live, information pertinent to the transition from DEFINE for daily business operations and functions will be distributed around campus.  Be on the lookout for it.

Changes to Expect with the new Go-Live date:

  1. The cutover plan that marks the process to stop entering transactions in DEFINE and start entering them into UTShare/PeopleSoft is being revised.  Communications to the campus regarding critical cutover planned dates will be distributed in March & April.
  2. Departments will continue to utilize the BUD process in UT Direct for the FY 2014-15 Annual Operating Budget Development, which begins in March.  Campus use of the Hyperion Public Sector Planning and Budgeting (PSPB) system will be postponed until next year’s FY 2016 budget planning and development process. 

Stay Informed

The UTShare website is being updated this month with new information including training materials.  Stop by and take a look around at

Have a Suggestion or Need More Information?

Have an idea or perhaps need more help? Contact PeopleSoft Project team, your Single Point of Contact!

UTSA’s PeopleSoft Support and Sustainment center (PSSC) is operational and available for all faculty and staff questions about the PeopleSoft system and implementation.  A dedicated team is ready to answer your questions through one single-point of contact (SPOC) at UTSA!  There are three ways to contact us:

  1. Call the PSSC at 458-SPOC  (7762)
  2. Visit the UTShare Website:
    Click on the SPOC icon to open a ticket within the PeopleSoft ticketing system.  Submit one question per ticket.
  3. Email the PSSC: