Payroll Training
Payroll oversees and administers UTSA's time reporting process. Learn how timesheets are entered by employees and approved by managers using the Time and Attendance tiles in the Employee Self-Service (ESS) and Manager Self-Service (MSS) platforms in PeopleSoft.
A variety of job aids are available to assist you in completing your timesheet. You can pause, rewind, fast forward and adjust the speed of the video job aids. For support on PeopleSoft-related issues, please submit a ticket through ServiceNow.
Absence requests must be submitted and approved in PeopleSoft. For more information, refer to the “Submit or Modify an Absence Request” job aid in the respective drop-down menus below.
Drop-In Virtual Q&A
We will hold weekly virtual Q&A sessions for those who have questions about changes to the timesheet process in effect as of June 2.
- June 9, 10 a.m.–noon
- June 16, 10 a.m.–noon
- June 23, 10 a.m.–noon
- June 30, 10 a.m.–noon
The job aids below have also been updated to reflect the new process. Additionally, visit Timesheet FAQs to explore frequently asked questions.
Employee Classification Types
If you are unsure of your classification, use the job aid below:
Elapsed Timesheets are used by the following salaried employees paid monthly:
- Administrative and professional (A&P)
- Classified exempt
- Classified non-exempt
Visit the Timesheet Process Improvement page for more information about the new process that launched in June 2025.
Punch Timesheets are used by the following hourly employees paid semi-monthly:
- Classified non-exempt
- Student employees
Graduate research assistants, graduate teaching assistants, resident assistants and faculty are not required to submit timesheets.
Elapsed Timesheet Job Aids
- Administrative and Professional (A&P) Timesheets
- Classified Exempt Timesheets
- Classified Non-Exempt Timesheets
- How Do I View My Approved Time?
- How Do I Edit, Delete or Add My Favorites?
- Reporting Work Hours that Cross Days
- Submit or Modify an Absence Request
Visit Timesheet FAQs for answers to frequently asked questions.
Missing Timesheet Job Aids
Employee: How do I submit past-due timesheets?
- Timesheets up to 90 days past due: Log in to PeopleSoft Time and Attendance to submit missing timesheets.
- Timesheets more than 90 days past due: Must complete a manual timesheet.
- Manual Timesheet form
- Job Aid: Employee Instructions for Completing a Manual Timesheet
- FAQs
Supervisor: How do I approve past-due timesheets?
- Timesheets up to 90 days past due: Log in to PeopleSoft Time and Attendance to review and approve.
- Timesheets more than 90 days past due: Must be reviewed and approved manually.
- Job Aid: Supervisor Instructions for Reviewing and Approving Manual Timesheets
- Cover Memo for Submitting More than Five Weeks of Past-Due Timesheets
- FAQs
