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Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: April 10, 2015
Responsible Executive: VP for Academic Affairs

2.17 Final Examinations


I. POLICY STATEMENT


Final examinations or other evaluative activities are the accepted standard in all organized courses at The University of Texas at San Antonio (UTSA). If a final exam is to be given during the University’s Final Exam week during long semesters or final exam day during summer sessions, it must be given on the date, and at the time and location identified in the University’s Final Examination Schedule. Students shall be informed in writing on the courses syllabus as to the methods of evaluation to be used before the end of the add/drop period (beginning the first class day and ending on the Census Date.)    


II. RATIONALE


The purpose of this policy is to establish the requirements for holding final examinations or other evaluative activities in all organized courses at the close of each semester and summer term session.   


III. SCOPE


This policy applies to all faculty and students at The University of Texas at San Antonio.


IV. WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2-17.html


V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


Texas Higher Education Coordinating Board, Chapter 4 - Rules Applying to All Public Institutions of Higher Education in Texas


VI. CONTACTS


If you have any questions about HOP policy 2.17, Final Examinations, contact the following office:

Office of the Provost and Vice President for Academic Affairs
210-458-4110


VII. DEFINITIONS


Census Date: the last day to drop or withdraw from a course without receiving a grade.  The Census Date is the twelfth day of classes each long semester, not including official university holidays; proportionally shorter for summer and other shorter sessions

Organized Course: a course that meets at a specific day or days, time and location, as identified in the Class Schedule

Multiple-section course: a course for which two or more sections are offered and for which the department provides for the necessary coordination of the evaluation procedures


VIII. RESPONSIBILITIES


  1. Course Instructor
    1. Inform students in writing as to the methods of evaluation for a course no later than the Census Date.
  2. Office of the Registrar
    1. Publish the UTSA Schedule of Classes / University's Final Examination Schedule.

IX. PROCEDURES


Final examinations or other evaluative activities are the accepted standard in all organized courses. These exams and evaluations are held at the close of each semester and summer term. The time and place of final examinations for organized courses are given in the University’s Final Examination Schedule which appears in the UTSA Schedule of Classes for each semester and summer term session. Final examinations given during the Final Examination Schedule must be given on the dates and at the times when they are scheduled and in the places where they are scheduled. 

For courses that end at times other than the official last day of classes and for courses that are not classified as organized, such as an independent study or internship, instructors are responsible for providing information to their students and their department chairs regarding final examination requirements.

For a class that is not scheduled with a standard class meeting time, coordination with the Office of the Registrar is essential to determine the class final exam day and time.

The methods to be used in evaluating the performance of students are the prerogative and responsibility of the individual faculty member, except for the multiple-section courses where the Department provides for the necessary coordination of the evaluation procedures. Students shall be informed in writing as to the methods of evaluation to be used before the end of the add/drop period (beginning the first class day and ending on the Census Date.)


X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION


None


XI. FORMS AND TOOLS/ONLINE PROCESSES


UTSA Schedule of Classes website
https://asap.utsa.edu/pls/prod/xwskschd.P_UTSA_OpenSch


XII. APPENDIX


None