Payroll Services

Payroll Services Office of The University of Texas at San Antonio provides payroll services to UTSA's three campuses: Main Campus, Downtown Campus and Institute of Texan Cultures.

Payroll Services general responsibilities are:

• Producing and Distributing payroll for approximately 6,000 employees
• Tax Withholding, Reporting, and Compliance
• Foreign National Taxation (Non-Resident Alien Taxation)

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Announcements

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Timesheet Entry for Campus Closure

Due to last week’s inclement weather, all UTSA campuses were closed beginning at 5 p.m. on Feb. 14, 2021, through 7 a.m. on Feb. 22, 2021. Employees appointed to work at least 20 hours per week for a period of four and half months or longer, are not in a student title position, and scheduled to work during the February 2021 closure will receive administrative leave with pay for the time they were scheduled to work. View instructions for entering your timesheet.

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W-2 Electronic Consent Instructions

Register to receive your electronic W-2. Electronic W-2s are more secure and available much sooner than paper copies. Instructions can be found here: Online W-2 Instructions

W-2s for employees who terminated during the calendar year will be mailed to the mailing address on file in PeopleSoft no later than January 29. Please review your mailing address to ensure accuracy.

In order to allow USPS ample time to return undeliverable W-2s to UTSA, please wait until after February 15 to request a duplicate W-2.

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Payroll Office Hours

Our physical office is temporarily closed due to the Coronavirus outbreak, Payroll Services continues to operate virtually via email (payroll@utsa.edu) or telephone (210) 458-4280.

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Direct Deposit Instructions

NEW! Direct deposit video instructions.

Creating a Single Direct Deposit

Changing a Direct Deposit Form