MARCH 15, 2020 — Editor’s note: The following message was sent via email today from Chief Financial Officer and Vice President for Business Affairs Veronica Mendez to all faculty and staff:
As the circumstances surrounding the ongoing coronavirus outbreak remain fluid, I am writing with important reminders about the week ahead, guidelines for employees returning from travel, temporary changes to the hiring process and more.
At this time, UTSA campuses remain open and business operations continue as usual. On Monday, please report to work as expected at your designated location. If you must be absent for any reason, authorized leave policies remain in effect. As you know, we have a responsibility to our students to provide services and support. By continuing our work and ensuring the campus and its resources are open and available, we help our students continue along their path of academic success.
President Eighmy recently announced updates to travel guidelines, including a ban on all university-sponsored international and domestic travel. To continue to protect the health of our campus community, we have revised our international travel policy to require all faculty, staff and students who traveled home via plane from any international location (regardless of CDC Level) to follow these steps prior to returning to campus:
Please note that these rules apply to both university-sponsored and personal international travel.
Regarding domestic travel, if you’re returning from Washington state; California; Washington, D.C.; the city of Boston or the greater metropolitan New York area, you are strongly encouraged to self-isolate. This list may change over the course of the week, and we will update the community as needed. Travelers should be prepared to self-isolate if new mandates are implemented.
We understand that some employees may be at higher risk for COVID-19 or have a medical need to remain off-campus. Your health and safety are very important to us. If you fall into a higher-risk category or feel you have a medical need to work from home, please follow the HR accommodation process by notifying your supervisor, obtaining medical documentation, completing the request for telecommuting and submitting these materials to HR for review.
If you have questions or need further guidance, please contact Human Resources for assistance:
|Pamala Howard||210-458-7874||COLFA, University College, Library & ITC|
|Melanie Vigil||210-458-6588||COE, Honors|
|Cassandra Flores||210-458-4649||VPDAR, VPIMT, COB|
|Karen Garcia||210-458-8051||VPREDKE, COPP, Graduate School|
|Jessica Sacal-Trent||210-458-4942||President & Direct Reports, VPUR, COS|
|Marie Kuehler||210-458-4662||VPAA (excludes colleges), VPIA, COEHD|
|Kathleen Carter-Stiggers||210-458-3333||VPBA, VPIE, CACP|
Preparing for the Next Operational Phase
UTSA’s executive leadership continues to plan for all coronavirus-related eventualities. In the event of a campus closure, plans are in development for employees to telecommute. If those plans are implemented, we will notify you and provide instructions. To prepare for this possibility, we encourage you to review the recent technology resources announcement for steps you can take to help ensure you have the necessary technology resources.
At this time, we ask departments to begin putting plans into place to move documents into UTSA’s cloud-based networks. Please migrate any essential files that are currently housed in the I: and S: drives to a Microsoft Teams group page or a personal OneDrive for easy access off campus. By migrating these documents now, you can mitigate the need to use a VPN to access your files. OneDrive for Business and Microsoft Teams are approved to house Category I files for document sharing.
If we implement our next operational planning phase, we anticipate that we will move to a primarily telecommuting workforce. Given the challenges of onboarding while moving to telecommuting, all staff hiring for positions not defined as mission critical will be suspended until further notice, effective immediately. This includes postings for new or vacant positions. Planned or in-progress staff job postings or offers will require approval from your area’s vice president prior to submitting to Human Resources.
If you have current job postings, they may remain posted. In-person interviews should not take place until further notice, although phone or virtual interviews are permitted. Alternately, you may opt to remove your posting from the UTSA jobs website and repost at a later date.
Job offers that have been extended and accepted will be honored to the extent possible. For those departments with new hires that have a start date of March 16 through April 30, please contact your Onboarding/Employment Services Specialist for guidance. Any job offers for non-mission critical staff positions should anticipate a start date of May 1 or later.
This hiring suspension does not apply to faculty searches.
Thank you for your hard work, dedication and patience as we navigate this fluid situation. We will continue to carefully monitor the outbreak, making operational adjustments as needed, with the health and well-being of UTSA’s campus community as our highest priority.
For full information on the coronavirus, please refer to the university’s Coronavirus Updates webpage.
Interested in wellbeing programs, events and resources? Every Wednesday at noon you can stop by virtually and ask any questions you may have about Student Health Services, Counseling and Mental Health Services, and the PEACE office.Virtual Event
Floor captains play a critical role in emergency preparedness, safety awareness and crime prevention techniques throughout the university. They focus on safety and security initiatives while providing guidance and direction to building occupants. During emergency activations, they assist with required evacuations and reentry, shelter-in-place commands, interface with police and other first responders, and help those who may require assistancer.MyTraining Webinar
Roadrunners who plan to learn, teach, live, work or research at UTSA this summer are invited to attend one of these town halls where members of UTSA's Public Health Task Force will share updates from their recently released 4.0 report. The town halls will be a terrific opportunity to ask questions and learn more about summer campus operations.Virtual Event
Honors College students will be presented with their stoles to wear to Commencement. The Honors College provides stoles only to students who are eligible to graduate with honors.Retama Auditorium
Victory celebrations in San Antonio always include honking car horns, and we are carrying that tradition over to UTSA. If you are in San Antonio, join us for a nostalgic Commencement Drive around the Main Campus. This new tradition began in May 2020 and will begin at the Brackenridge (BK 5) parking lot adjacent to the Child Development Center. Vehicles can begin gathering at 5:00 p.m. The parade begins at 5:30 p.m.Brackenridge (BK 5) parking lot, Main Campus
In person ceremony for students recieving their doctorate degrees.H-E-B Student Union Ballroom, Main Campus
In person ceremoney for University College students.Retama Auditorium, Main Campus
The University of Texas at San Antonio is dedicated to the advancement of knowledge through research and discovery, teaching and learning, community engagement and public service. As an institution of access and excellence, UTSA embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world.
To be a premier public research university, providing access to educational excellence and preparing citizen leaders for the global environment.
We encourage an environment of dialogue and discovery, where integrity, excellence, inclusiveness, respect, collaboration and innovation are fostered.
UTSA is a proud Hispanic Serving Institution (HSI) as designated by the U.S. Department of Education.
The University of Texas at San Antonio, a Hispanic Serving Institution situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.