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FISCAL MANAGEMENT OPERATIONS GUIDE
Advance Payments to Vendors
Occasionally a vendor will insist on payment prior to providing the University with the
goods or services. In those cases the following procedures will be followed:
- Send an email to the Business Manager giving the details of the transaction including
the purchase order number, name of vendor, description of what is being purchased, amount
of purchase and a brief description of why the prepayment is necessary.
- Obtain an invoice from the vendor and provide that to the Disbursements Department as
soon as possible.