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Welcome to Disbursements & Travel Services

The Disbursements and Travel Services Office is to provide accurate and timely processing of vendor payments and employee reimbursements in accordance with Federal, State and The University of Texas at San Antonio regulations and policies and other applicable regulatory and oversight agencies. It is our goal to serve our customers in a courteous, professional and efficient manner.

The Disbursements and Travel Services Office is to offer excellent quality customer service to the university community by collaborating, training, effectively communicating, improving and streamlining business processes to increase efficiencies and expedite payments.

Disbursements & Travel Services assists the UTSA community and its vendors with the following services:
  • Prompt payment of invoices for purchased goods and rendered services in accordance with state laws and best business practices
  • Administration of University travel process including employee travel authorizations, cash advances (e.g. issuance of TAC cards) and expense reimbursements
  • Business related and hospitality and entertainment expenses (e.g. Business Expense Form)
  • Vendor setups (e.g. Supplier Information Form)
  • Communication and training on policies and procedures related to the business of the department

Travel Expense Workflow Information: 

What's New
05/10/2017: Business Expense Form (BEF) - Updates for 2017.
05/08/2017: Travel Reimbursement/Settlement (TRS) - Updated formatting.
05/08/2017: Travel Authorization Form (TAF) - Updated formatting.
05/08/2017: Travel Advance Request (TAR) - Updated formatting.
05/08/2017: Travel Advance Card Request (TAC) - Updated formatting.
03/08/2017: Participant Advance for Grants - Revised instructions.
03/08/2017: Participant Advance - Revised instructions.

In All We Do, We Do With Excellence - Every Person - Every Day - Every Job

Disbursements & Travel Svcs

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