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Welcome to Disbursements & Travel Services

MISSION:
The Disbursements and Travel Services Office is to provide accurate and timely processing of vendor payments and employee reimbursements in accordance with Federal, State and The University of Texas at San Antonio regulations and policies and other applicable regulatory and oversight agencies. It is our goal to serve our customers in a courteous, professional and efficient manner.

VISION:
The Disbursements and Travel Services Office is to offer excellent quality customer service to the university community by collaborating, training, effectively communicating, improving and streamlining business processes to increase efficiencies and expedite payments.

Disbursements & Travel Services assists the UTSA community and its vendors with the following services:
  • Prompt payment of invoices for purchased goods and rendered services in accordance with state laws and best business practices
  • Administration of University travel process including employee travel authorizations, cash advances (e.g. issuance of TAC cards) and expense reimbursements
  • Business related and hospitality and entertainment expenses (e.g. Business Expense Form)
  • Vendor setups (e.g. Supplier Information Form)
  • Communication and training on policies and procedures related to the business of the department

Travel Expense Workflow Information: 

What's New
05/10/2017: Business Expense Form (BEF): Used to record all expenses incurred for entertainment and hospitality regardless of whether a reimbursement will be processed.
05/08/2017: Travel Advance Card Request (TAC): Used by eligible employees and students to request a travel advance to pay for allowable expenses while traveling on official UTSA business using the Travel Advance Card (TAC) as the travel payment method.
05/08/2017: Travel Advance Request (TAR): Used by eligible employees and students to request a travel advance to pay for allowable expenses while traveling on official UTSA business whom prefer to use either Direct Deposit or Check as the travel payment method.
05/08/2017: Travel Authorization Form (TAF): Use this form to obtain travel authorization during the interim process on any unauthorized travel or to correct any previous travel authorizations.
05/08/2017: Travel Reimbursement/Settlement (TRS): Used to settle travel expenses incurred while traveling on official UTSA business, regardless of whether a reimbursement will be processed.

In All We Do, We Do With Excellence - Every Person - Every Day - Every Job