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Mission Statement

Our mission is to adhere to state laws, university rules and regulations by assuring 100% asset accountability for all Capital and Controlled assets bought, transferred, or donated to UTSA departments.

The Inventory Department is responsible for the following:

  • Write inventory policy, procedure and guidelines IAW State Laws and University rules.

  • Maintain inventory records data consistency within three shared mainframe databases.

  • Conduct their Annual Physical Inventory (API) using barcode scanners.

  • Barcode Capitalized and Controlled equipment.

  • Manage internal/external equipment movements.

  • Manage and report missing, lost and stolen equipment.

  • Conduct 20% audits.

  • Report accounting record values for the Annual Financial Report Schedules and the State Property Accounting (SPA).

  • Manage the University's Art Program.

What's New
08/18/2014: State Property Transfer Receipt - On page one of the Routing/Required Approval table, deleted the title of Inventory Manager and replaced it with the Capital Asset Manager (CAM) signature block which provides an additional layer of internal control.
08/05/2014: Inventory Contact Person (ICP) Appointment - Updated form for PS verbiage and new fiscal year.
08/05/2014: Certification of Departmental Annual Physical Inventory - The unit code changed to DEPT ID (PS verbiage) and new fiscal year.
05/07/2014: Equipment Cannibalization Request - Updated from DEFINE to PeopleSoft.
05/07/2014: Inventory Transaction - Updated from DEFINE to PeopleSoft.
05/07/2014: Missing Property/Reinstatement - Updated from DEFINE to PeopleSoft.

In All We Do, We Do With Excellence - Every Person - Every Day - Every Job