Our mission is to adhere to state laws, university rules and regulations by assuring 100% asset accountability for all Capital and Controlled assets bought, transferred, or donated to UTSA departments.
The Inventory Department is responsible for the following:
Write inventory policy, procedure and guidelines IAW State Laws and University rules.
Maintain inventory records data consistency within three shared mainframe databases.
Conduct their Annual Physical Inventory (API) using barcode scanners.
Barcode Capitalized and Controlled equipment.
Manage internal/external equipment movements.
Manage and report missing, lost and stolen equipment.
Conduct 20% audits.
Report accounting record values for the Annual Financial Report Schedules and the State Property Accounting (SPA).
Manage the University's Art Program.
|08/18/2014: State Property Transfer Receipt - On page one of the Routing/Required Approval table, deleted the title of Inventory Manager and replaced it with the Capital Asset Manager (CAM) signature block which provides an additional layer of internal control.|
|08/05/2014: Inventory Contact Person (ICP) Appointment - Updated form for PS verbiage and new fiscal year.|
|08/05/2014: Certification of Departmental Annual Physical Inventory - The unit code changed to DEPT ID (PS verbiage) and new fiscal year.|
|05/07/2014: Equipment Cannibalization Request - Updated from DEFINE to PeopleSoft.|
|05/07/2014: Inventory Transaction - Updated from DEFINE to PeopleSoft.|
|05/07/2014: Missing Property/Reinstatement - Updated from DEFINE to PeopleSoft.|