Our mission is to adhere to state laws, university rules and regulations by assuring 100% asset accountability for all Capital and Controlled assets bought, transferred, or donated to UTSA departments.
The Inventory Department is responsible for the following:
Write inventory policy, procedure and guidelines IAW State Laws and University rules.
Maintain inventory records data consistency within three shared mainframe databases.
Conduct their Annual Physical Inventory (API) using barcode scanners.
Barcode Capitalized and Controlled equipment.
Manage internal/external equipment movements.
Manage and report missing, lost and stolen equipment.
Conduct 20% audits.
Report accounting record values for the Annual Financial Report Schedules and the State Property Accounting (SPA).
Manage the University's Art Program.
|08/20/2013: Certification of Departmental Annual Physical Inventory - Changed fiscal year (FY) from 12-13 to 13-14. Last revision date changed from 8/11/13 to 8/20/13.|
|08/20/2013: Stolen/Recovered Property Report - Added signature block for Chair/AVP in the Required Signature block portion. Revision date at the bottom right hand corner updated.|
|08/02/2013: Inventory Contact Person (ICP) Appointment - Fiscal Year changed to 13-14. Updated revision date at the bottom right hand corner.|
|01/16/2013: Inventory Transaction - Form now contains instructions 1 thru 3. In the Controlled/Capital block- deleted two rows to make room to add instructions. OFFICAL/CHAIR signature block title changed to read 'REQUIRED ON ALL TRANSFER AND BARCODE REPLACEMENT REQUESTS." Final block changed wording to, "INVENTORY DEPARTMENTAL PERSONNEL," added check box, "VERIFIED BY (INITIALS):" and the "DATE:".|
|10/09/2012: Missing Property/Reinstatement - Changed or decreased the item description field from one item versus two (area in the second box) because we had to add a new box at the bottom of the form for the AVPFA's review and signature.|
|10/09/2012: State Property Transfer Receipt - Added the Capital Asset Manager's signature block as the Final Reviewer (right above the UTSA Property Manager Approver's block).|