Financial Services Training

Learn how to provide relevant, accurate, and reliable financial and property accounting services to UTSA students, faculty and staff by learning how to efficiently process cash transactions and track university assets.

Cash Handling 101

Description
You will learn the policies and guidelines for cash handling, petty cash funds, petty cash reimbursements and Payment Card Industry (PCI) Data Security Standards.
Objectives
After completing this class, you will be able to:
  • Recall policies and procedures regarding cash handling for currency, checks and credit card payments
  • Properly complete all cash handling request forms before accepting cash
  • Accurately prepare deposits for currency, checks and credit card payments
  • Define available methods for processing credit card payments
  • Comply with Payment Card Industry (PCI) Data Security Standards when accepting credit card payments
  • Establish and replenish petty cash funds
  • Submit a petty cash reimbursement request for unplanned departmental purchases
Audience
Any faculty, staff, student, or volunteer who accepts cash payments or would like to accept cash payments on behalf of the university.
Job Aids
None
Inventory Initial Training

Description
This initial training offers you an instructional presentation by Inventory SMEs. This course provides you with a complete overview of state laws, rules, regulations and procedures. You will also review the role and responsibilities of an Inventory Contact Persons (ICPs) day-to-day management of departmental assets and you will have hands-on training using a scanning device to conduct the annual inventory. This course is “mandatory” for new IPCs appointed by their respective department managers who will conduct their department’s annual inventory.
Objectives
After completing this class, you will be able to:
  • Conduct their Annual Physical Inventory using a barcode scanner device
  • Increase their knowledge on state mandates related to managing university assets
  • Gain a full understanding of their role and responsibilities in the inventory process
  • Complete required Inventory forms
  • Process updates to departmental asset records in the AM Module in PeopleSoft
Audience
Newly appointed departmental Inventory Contact Persons.
Job Aids
Inventory Refresher

Description
This is an online refresher training course for returning Inventory Contact Persons (ICPs) reappointed by their department managers who will conduct their department’s annual inventory. In this training, you will expand your current knowledge about conducting the annual inventory, you will receive a quick overview on the day-to-day care and accountability of property assigned to your department and you will cover any process or procedural changes about conducting the annual inventory.
Objectives
After completing this online class, you will be able to:
  • Conduct their departments Annual Physical Inventory (API)
  • Reaffirm their knowledge and responsibilities in managing the department’s assets, and conducting the Annual Physical Inventory
  • Quickly identify changes to inventory processes, appropriate inventory forms in the “What’s New” section
  • Use helpful tips in locating, scanning, reporting and reconciling their API
Audience
Property custodians and Inventory Contact People.
Job Aids
Contact Us
Financial Services
Email: financial.services@utsa.edu
Phone: 210-458-8000

Inventory
Email: inventory.department@utsa.edu
Phone: 210-458-4835

Fax: 210-458-2031 (both)

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