Payroll Office
Emergency Checks
An Emergency Check may only be requested when an employee is due for regular salary or wages for a past payday which causes a financial hardship situation. Situations may arise when an employee’s Appointment or Payroll Voucher did not meet Payroll Office’s deadline to process the pay item of the pay period assigned to the respective payday
Department Emergency Check Request Requirements
Notification: Provide courtesy notification to affected employee of the missed payroll and amount.
Dollar Threshold: Missed payroll amount must be above a minimum threshold of at least $100.00 to be eligible for an Emergency Check; special circumstances are taken into consideration.
Financial Hardship: Make inquiry to the employee: Will missed payroll payment generate a financial hardship? If an Emergency Check is necessary? Or if able to wait for the next payday?
Check Location: If employee requests an Emergency Check, notify employee the Emergency Check is to be signed for at the Payroll Office in person. Employee must bring photo ID.
Emergency Check Request: Contact the Payroll Office to request an Emergency Check to the Payroll Supervisor or Director of Payroll. Review and gather requirements for either Salaried or Hourly Employee (Item 1 or 2 listed directly below).
1. Salaried Employees Process
Complete all Departmental Requirements and provide to the Payroll Office all of the following items: Employee Name and EID, Reason of the Request, Cause of missing pay item meeting payroll deadline, Statement of employee hardship, Statement of employee requesting Emergency Check, Documentation Identification Number of the fully approved salary appointment
2. Hourly Employees Process
Complete all Departmental Requirements and provide to the Payroll Office all of the following items: Employee Name and EID. Reason of the Request, Cause of missing pay item meeting payroll deadline, Statement of employee hardship, Statement of employee requesting Emergency Check, Documentation Identification Number of the fully approved Hourly Appointment, Documentation Identification Number of the fully approved OV electronic document. If Hourly employee is an Occasional Employee, supply Manual Pay Voucher and Time Sheet.
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