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Payroll Office

Relocation Reimbursement

Moving Vendor Direct Payment Option A department may pay for an employee's Transportation of Household Goods directly to the Moving Services Company. Moving Services may be performed only by an Approved Relocation Company vetted by University’s Purchasing Office.

The department submits a purchase request to the Purchasing Office. A Purchase Order is awarded to the Moving Services vendor. The Disbursements Office pays the vendor upon receipt of services and the vendor's invoice.  If any portion of the reimbursement is determined to be taxable, the value of the taxable portion will be processed as taxable income.

Moving Services Estimates To transport Household Goods, Moving Services reimbursement requires use of the lowest and best of at least two Moving Service company estimates. Lowest and best is defined as the lowest price while meeting the employee's requirements for service, quality, and timeliness



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