Salary and wage expense transfers require changes to the payroll system and to the accounting system. Some of the reasons why these changes are necessary are
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retroactive changes to an employee's appointment |
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errors in posting overtime vouchers |
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departmental errors on manual payroll vouchers - wrong account numbers |
When an employee's monthly appointment changes, DEFINE automatically notifies the payroll department that expenditure transfers must be done.
When errors are made in posting hourly employee wages, employee consultant payments or overtime wages the department must notify Payroll to transfer these expenses. (Note: overtime wages cannot be transferred to an account number on which overtime has not been authorized.)
For Payroll to transfer wage expenditures, the department must correct the appointment and provide the following information:
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Name and SSN of each employee |
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Payroll period(s) affected |
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Gross wages to be transferred per payroll period |
| Account number being transferred from |
| Account number being transferred to |
Wage expenses from a prior fiscal year cannot be transferred. It is important to review your statement of account each month.