Incentive-based budget models are inherently transparent, and they are most effective when there is a high degree of trust and accountability among academic and administrative stakeholders. The governance structure for IRM will evolve over the course of FY19, and will undergo regular assessments.
Initially, IRM will be governed by the following bodies:
A new council, jointly co-chaired by the Vice President for Business Affairs and the Provost, will be established and comprised of deans, academic chairs, academic business officers and an auxiliary representative. The council will review annual budget proposals from Support Units. In addition, the council members will conduct comprehensive Support Unit reviews on a rolling three-year cycle. The review will provide the Support Unit an opportunity to share operational plans, metrics, benchmarking and use of resources. The units will be asked to present plans they have or will have to reduce costs, to review service level satisfaction ratings, provide analysis of strengths, weaknesses, opportunities to improve efficiency and effectiveness, as well as threats and challenges to delivering quality services.
Space Planning Advisory Committee
Another governance group that already exists is the Space Planning Advisory Committee, which is newly charged and constituted to make it more strategic and to align with guidelines that fit within the IRM, given that space is one of the drivers used in the model for facilities cost allocation.
Executive Budget Council
All budget proposals, after being reviewed by the new governance structures described above, will then be recommended for an action to take forward or to modify before taken to an executive budget council, comprised of the Vice President for Business Affairs, Provost and the President.