HOP Approval Process

Authority

The president has designated the Office of Institutional Compliance and Risk Services (OICRS) as the university office responsible for the coordination of policy development and review, and to ensure institutional compliance with HOP policy 9.03.

HOP Amendment Approval Process

During the development and/or revision process, policies receive a rigorous review by the HOP Committee. Policies are also reviewed by identified stakeholders, the Office of Legal Affairs, the president. and the University of Texas System Office of General Counsel. Click here for more information on the amendment approval process. Click here for a list of policy changes from the last 90 days.

HOP Committee Membership

Members of the committee are appointed by the president to review and make recommendations to the president regarding policy review and development. The HOP Committee is Chaired by the Executive Director of the Office of Institutional Compliance and Risk Services (OICRS) or designee, membership includes the president or designee, the vice presidents or their respective designees, the Faculty Senate chair, Staff Senate chair, Student Government Association president, the policy coordinator, and other individuals as appointed by the president. The HOP Coordinator, Evelyn Vanderburg facilitates the HOP process. 

HOP Committee Responsibilities

The HOP Committee has the responsibility for the following activities:
A. Review and make recommendations to the president regarding any significant change to the Handbook of Operating Procedures, including the reformatting, and / or addition, amendment and deletion of policies and procedures in accordance with HOP policy 9.03.
B. Develop and maintain a schedule for the timely review and maintenance of existing policy.
C. Consult with outside subject matter experts as necessary to clarify policy/procedural requirements, assure compliance, or otherwise discharge the responsibilities of the committee.

Contact Information

If you have any questions regarding the approval process, policy revisions, or just general comments contact Evelyn Vanderburg at institutional.compliance@utsa.edu

Policy Links

UTSA Handbook of Operating Procedures
UT System Policy Library
Board of Regents’ Rules and Regulations