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Registration & Accommodation

The key to obtaining appropriate accommodations at UTSA is providing the appropriate documentation. EVERY student who receives accommodations at UTSA must have a documented condition, which constitutes a disability under the guidelines of the ADAAA. (See information on specific disabilities to determine what documentation is needed for any one disability.) Here are the registration procedures and steps you must take to request accommodations at UTSA based upon a disability:

  1. Provide a copy of the diagnostic testing, medical records, and/or a summary letter from a physician or appropriate clinician that documents your disability. (See various handouts with specific documentation requirements depending upon the specific disability to determine what documentation is appropriate for your disability/ies). Submit this information to Student Disability Services located in MS 3.01.16 via fax, email, mail, or in person.

  2. Your documentation will go before the Documentation Review Committee (DRC) where your eligibility for services is determined. The committee meets each week throughout the year (except holidays). Documentation must be received in SDS before 5 p.m. on Thursday to be evaluated during each week’s review process. Anything received after 5 p.m. will be reviewed the following week. Please allow five (5) business days for an SDS representative to contact you after your documentation has been reviewed to schedule an appointment with an assigned SDS counselor.

  3. Once your documentation has been reviewed by the DRC and it has met the university’s documentation standards, you must meet with an assigned SDS counselor in order to be considered “registered” with the office. An eligibility letter outlining your approved accommodations will be generated and provided to you based upon those accommodations agreed upon by you and the DRC within three business days. (Effective fall 2018).

  4. When you have completed the registration process with SDS, you will be required to fill out the Accommodation Request Form and submit it to our office via fax, email, mail or in person every semester. A letter/s of accommodation will be generated based upon the request form and those accommodations agreed upon by the DRC. The letter will outline specific instructions for your instructors with the appropriate accommodations.

  5. After SDS receives your written accommodation request form, an official electronic notification letter will be generated via email and sent to both you and your instructor/s that outlines the previously agreed upon individual accommodation plan as well as some instructions on how to implement various accommodations. This can occur at any time throughout the semester, based on student submission of the accommodation request form. Depending on when accommodation request forms are received by SDS, emails will be sent out at the beginning of each semester and throughout the semester. Please monitor the SDS website and office postings for time sensitive guidelines for submitting accommodations requests to your instructors. (Please note that a student may be denied the implementation of their accommodation for the current semester if there is insufficient time to gather the appropriate documentation to implement the accommodation and/or to implement an alternative).

  6. If an instructor has not been assigned to the course or an email address cannot be identified for the assigned instructor, SDS will send the accommodation letter via email directly to the student who will then be responsible to notify their instructor/s directly.

  7. When you receive notification through email that an accommodation letter has been sent to your instructor/s, you must contact/talk and/or meet with your instructor/s to make sure an accommodation “plan of action” has been put in place for each of your classes and that both you and your instructor/s have agreed on how these accommodations will be implemented.

  8. Repeat steps 4-7 at the beginning of each semester to request your accommodations while you are enrolled at UTSA.

Note: Student Disability Services is aware that there may be situations that require individual consideration and/or variation of above policies and procedures. As a result, each student's situation and documentation is considered on a case by case basis. Should a student require us to vary from these above mentioned policies, they will need to contact our office and/or their assigned disability counselor to make arrangements accordingly.