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Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: October 15, 2010
Responsible Executive: VP for Academic Affairs

2.18 Off-Campus Courses for Credit


POLICY STATEMENT


The University of Texas at San Antonio (UTSA) meets the needs of the community as they fall within the mission of the University, within budgetary, and governmental, regulatory and accrediting entity constraints.  Courses offered for credit off-campus must adhere to the same policies and procedures as those offered on campus. In addition, policies related to faculty, staff, students and other policies may apply.


RATIONALE


Location and means of delivery of a course offered for credit are not factors that should affect the quality of teaching and learning in those courses. The policies established for courses offered on campuses at UTSA ensure that academic and other requirements established by the University, government and accrediting agencies to ensure quality are met.


SCOPE


This policy applies to all courses offered for credit at locations other than the UTSA campuses.


WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2-18.html


RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


UTSA or UT System Policies or the Board of Regents’ Rules & Regulations


CONTACTS


If you have any questions about HOP policy 2.18, Off-Campus Courses for Credit, contact the following office:

The Office of the Provost and Vice President for Academic Affairs


DEFINITIONS


For-Credit Course
A course for which academic credit is earned and reflected on the transcript.

Off-Campus
A location other than one of the three UTSA San Antonio campuses
(Main Campus, the Downtown Campus, or the Institute for Texan Cultures)


RESPONSIBILITIES


Implementation/Enforcement Step Responsible Office/Officer
1.Submit request to offer off-campus course for credit to appropriate chain of command (academic department chair – if chair is not the sponsor – and college dean) UTSA sponsor of course
2.Approve request to offer off-campus course for credit Department chair (if applicable) and dean
3. Submit request to appropriate vice provost Dean
4. Coordinate approval of request with SACS Liaison and (if required) UT System and Texas Higher Education Coordinating Board Vice Provost and Dean of Undergraduate Studies (undergraduate course); or Vice Provost and Dean of Graduate School (graduate course)
5. Obtain approval from SACS Commission on Colleges (if deemed necessary) UTSA SACS Liaison
6. Offer off-campus course for credit UTSA sponsor of course
7. Coordinate oversight of off-campus course for credit Vice Provost and Dean of Undergraduate Studies; or Vice Provost and Dean of Graduate School


PROCEDURES


  1. Requests for courses to be taught off-campus may originate from varied sources. These may include requests for single courses, requests to meet course needs of other universities to be offered in San Antonio, requests to meet off-campus program needs, and others.
    1. The request should be submitted for approval through the chain of command of the discipline through which the course will be offered (generally the department chair and the dean). The decision whether or not to respond to each request is made by the dean of the college in question.
    2. If approved by the dean, the dean will submit:
      1. A request for an undergraduate course to the Vice Provost and Dean of Undergraduate Studies.
      2. A request for a graduate course to the Vice Provost and Dean of the Graduate School. 
  2. Responsibility and authority for approving all off-campus courses shall rest with the Provost and Vice President for Academic Affairs.
  3. The appropriate vice provost (the Vice Provost and Dean for Undergraduate Studies for undergraduate courses, or the Vice Provost and Dean of Graduate Studies for graduate courses) will serve to coordinate  required approvals for all off-campus courses for credit and will be the liaison between UTSA, the Texas Higher Education Coordinating Board, and any other universities during the approval process.
  4. The UTSA SACS Commission on Colleges Liaison will work with all responsible parties to ensure that all notifications and approvals of off-campus sites are obtained prior to implementation.
  5. Academic authority for off-campus courses for credit shall be the same as the academic authority for credit courses on campus.
    1. Selection of faculty for off-campus courses shall be based on the same criteria as selection of faculty for courses offered on the campus.
    2. Admission requirements for off-campus courses will be the same as for courses taught on campus.
    3. Only courses listed in the catalog and in our inventory may be taught off campus.
  6. The appropriate vice provost shall serve to coordinate the oversight of the off-campus courses once they are approved.
    1. Ensure that the class is scheduled, in consultation with the dean of the college.
    2. Ensure that space for the class is arranged.
    3. Ensure that general assistance is provided to the faculty
  7. Student registration may be handled separately from regular registration by the Office of the Registrar.