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Handbook of Operating Procedures
Chapter 7 - Athletics
Publication Date: May 8, 2019
Policy Reviewed Date: December 20, 2021
Policy Owner: Vice President for Intercollegiate Athletics

7.01 Athletic Program


The University of Texas at San Antonio (UTSA) will provide male and female student-athletes, coaches and administrators with opportunities and programs that are both equitable and broad based to enhance the quantity and quality of opportunities for men and women in Intercollegiate Athletics.

The President shall appoint an Vice President for Intercollegiate Athletics/Director of Intercollegiate Athletics (VPIA/AD) and others to administer the UTSA intercollegiate athletics program. The President will determine the Vice President for Intercollegiate Athletics/AD's responsibilities.

The Athletic Department will dedicate itself to absolute compliance with the rules of the university, the University of Texas System, Conference USA and the National Collegiate Athletics Association (NCAA).


This policy provides for institutional control over the Intercollegiate Athletics program at UTSA.


This policy applies to all UTSA faculty, staff, students, and student-athletes.



UTSA or UT System Policies or the Board of Regents Rules & Regulations

Other Policies & Standards


If you have questions about HOP policy 7.01, Athletic Program, contact the following office:

Vice President for Intercollegiate Athletics/Director of Intercollegiate Athletics (VPIA/AD)


All terminology used herein is commonly understood.



  • Appoints a VPIA/AD and others to administer the UTSA Intercollegiate Athletics program
  • Assigns to the VPIA/AD his/her job responsibilities
  • Approves the charge for the Athletics Council
  • Serves as an Ex Officio member of the Athletics Council


  • Assigns specific job responsibilities to all coaches and Athletic Department personnel
  • Carries out job responsibilities as assigned by the President
  • Oversees the development and distribution of policies and procedures for the athletic program
  • Ensures that the UTSA athletic program is in compliance with NCAA regulations

Associate AD for Compliance

  • Ensures, in concert with the VPIA/AD, compliance with NCAA Regulations
  • Develops and implements at UTSA a continuing educational program on athletic compliance

Athletics Council

  • Advises the President, and the VPIA/AD on all matters of policy and procedures for the operation of the Intercollegiate Athletics program
  • Reviews Athletic Department policies and procedures to ensure compliance with NCAA rules and regulations
  • Reviews proposed NCAA legislation and provides input to the university's President, the Faculty Athletics Representative and other involved parties


In order to ensure compliance of all personnel with appropriate operating procedures, the VPIA/AD shall monitor the preparation and distribution of written policies and procedures for the athletic program. These policies and procedures shall be reviewed by the Athletics Council and shall be approved by the President.

These procedures shall include, but not be limited to, the following:

  1. Admissions processing for scholarships.
  2. Awarding and renewal of scholarships.
  3. Contacts with NCAA officials and other outside groups.
  4. Rules of conduct and discipline for athletes.
  5. Logistics of travel, meals and housing for athletes, and facilities and practice scheduling.
  6. Expenditure of funds.
  7. Coordination with faculty on academic matters relating to athletics.


Compliance with NCAA Regulations:

It shall be the responsibility of the VPIA/AD, through the Associate AD for Compliance, to ensure that the UTSA athletic program is in compliance with NCAA regulations. In fulfilling that responsibility, the Associate AD for Compliance will develop and carry out a continuing educational program to inform all parties associated with the athletic program, both inside and outside the university, of relevant NCAA rules and regulations. This educational program shall include:

  1. Distribution of written material outlining NCAA rules and regulations.
  2. Meetings with and presentations to relevant internal and external groups.