Room Capacities and Setup Diagrams
This section includes various diagrams, layouts, and pictures of meeting spaces booked by EMCS.
The UTSA Student Union Space Guide
The UTSA Student Union Quick Reference Space Guide also indicates the maximum number of chairs per seating style. Select the layout that most appropriately fits your event needs. An EMCS events manager will review your event details and recommend an appropriate venue and setup. Diagrams can be created at your meeting.
For events WITHIN the UTSA Student Union, UTSA Student Union staff handles all setups and housekeeping for your events. The UTSA Student Union Resource and Fee Schedule apply.
For events NOT within the UTSA Student Union, Facilities staff handles all setups and housekeeping for your events. Facilities Shop Rates apply.
Event Set-up Options
Download the Event Set-up ChecklistSet-up Checklist
- As Is – Room pre-arranged with furnishings assigned to that specific room.
- Dance – Room cleared for dancing. Chairs placed around walls for seating.
- Cleared – Room left empty with no furniture.
- Custom – Room set to the specifications of your event. A setup fee may be applied to events requesting non-standard setups.
|Room Name||Room Number||Square Footage||
|UTSA Student Union North|
|Oak||UTSA Student Union 2.01.20||619||N/A||N/A||22||N/A||N/A|
|Pecan||UTSA Student Union 2.01.26||655||50||24||30||24||40|
|Mesquite||UTSA Student Union 2.01.24||972||72||48||36||27||48|
|Denman||UTSA Student Union 2.01.28||4,154||360||180||90||72||240|
|Acacia||UTSA Student Union 2.03.04||144||N/A||N/A||6||N/A||N/A|
|Wild Persimmon||UTSA Student Union 2.03.02||144||N/A||N/A||6||N/A||N/A|
|Buckeye||UTSA Student Union 2.01.32||311||N/A||N/A||12||N/A||N/A|
|Paloverde||UTSA Student Union 2.0140||313||24||N/A||N/A||N/A||N/A|
|Black Unity & Culture||UTSA Student Union 2.01.38||313||N/A||N/A||12||N/A||N/A|
|Chicano Cultural||UTSA Student Union 2.01.36||313||N/A||N/A||12||N/A||N/A|
|Hawthorne||UTSA Student Union 2.01.34||313||25||15||15||15||N/A|
|Magnolia||UTSA Student Union 2.01.30||407||N/A||N/A||16||N/A||N/A|
|Anaqua||UTSA Student Union 2.03.08||442||30||24||24||21||N/A|
|Ash||UTSA Student Union 2.03.06||443||30||24||24||21||N/A|
|Willow||UTSA Student Union 2.02.12||1,055||N/A||35||N/A||N/A||N/A|
|Retama Auditorium||UTSA Student Union 2.02.02||5,346||509||N/A||N/A||N/A||N/A|
|Public Spaces||Denman Galleria, Ski Lodge, Patios, UTSA Student Union Courtyard, UTSA Student Union Food Court, Retama Galleria, Airport Lounge, Under the Stairs, Window Lounge, First Floor Corridor|
|H-E-B UTSA Student Union|
|Montgomery||UTSA Student Union 2.214A1||340||N/A||N/A||16||N/A||N/A|
|Cameron||UTSA Student Union 2.218||375||N/A||N/A||12||N/A||N/A|
|Nueces||UTSA Student Union 2.216||390||N/A||N/A||12||N/A||N/A|
|Hidalgo||UTSA Student Union 2.214||760||60||36||30||24||32|
|Alamo Lounge||UTSA Student Union 2.214A.1||507||N/A||18||N/A||N/A||N/A|
|Bexar||UTSA Student Union 1.1.02||1,040||90||45||42||33||56|
|Travis||UTSA Student Union 2.202||1,360||108||48||40||40||60|
|Harris||UTSA Student Union 2.212||1,500||118||60||54||42||70|
|Ballroom Full||HSU 1.104-1.106||9,360||750||300||Customize||Customize||500|
|Ballroom I||HSU 1.106||4,500||420||168||Customize||Customize||300|
|Ballroom II||HSU 1.104||4,836||360||168||Customize||Customize||300|
|Public Spaces||Ballroom Galleria, The Roost, Patios, Lawns, Paseo, Bridges|
|Non-UTSA Student Union Space (Reserved by EMCS) Facilities work orders required for setups|
|BB University Rm||BB 2.06.04||Facilities Services (150)|
|BB Board Room||BB 2.06.12||N/A||N/A||15||9||N/A|
|All Outdoor Space||Except for Athletic Fields, Recreational Fields|