Invite your participants to make requests for accommodations on all of your communication (i.e. registration forms, flyers, web pages, e-mails and printed material).
You can include an accommodation statement on your registration form, flyers, and computer or print advertisements, such as:
Please list any special dietary requirements
Please list any special accessibility requirements
There are standardized symbols that can be used on all conference/meeting promotion, registration forms, information materials, and facility signage. These symbols may be downloaded from the Graphic Artists Guild.
Planners can arrange for all promotional material to be available in alternative formats, such as Braille, large print, or computer disk.
In all conference/meeting materials, make participants aware that accommodations can be made for a variety of needs.