Event Advertising
It is extremely important NOT to advertise an event prior to receiving a CONFIRMED reservation for space from an EMCS events manager. EMCS is not responsible for arrangements made by organizations without a confirmation of space.
Please provide an event schedule and contact phone number to Events Management & Conference Services and the UTSA Student Union Information Desk. They can assist directing guests to your event
- All event promotion and advertising must be in compliance with existing posting policies.
Contact University Communications & Marketing for the following:
- Media expected at the event
- Photos to be taken of event guests used on website, social media (Photo/Video Release Form)
- Use of UTSA branding or logo on event invitations/marketing
- Commercial Filming Request Form
In order for your event to be shown on the UTSA Events Calendar, you must complete an online request form. (Click REQUEST A SPACE). Provide an event description as you would like to see it on the calendar.
Only campus-wide events are listed as a featured event on the university calendar.
To be considered a featured event, the event must meet the following criteria:
- Have up to date and correct contact and organization information with EMCS.
- Have a proper description of the event provided by the event requestor to EMCS.
- Be open to the general public and appeal to a wide audience (expected attendance greater than 100).
- Meet the vision, mission and core values set forth by UTSA.
- Be a university-wide event (open to participation by any of the three campuses: Main, Downtown, ITC).
Examples of events that DO NOT meet the criteria for featured event categories:
- Events not open to the public
- Individual student recitals
- Weekly academic seminars
- Student/faculty organization meetings
UTSA calendar criteria:
- A limit of five events per day will appear on the UTSA wide calendar.
- An official list of annual events will be distributed; these events will always take priority on the UTSA wide calendar.
