Budget Considerations
- UTSA Student Union Fees
- Learning Technologies (a/v needs in non-UTSA Student Union spaces)
- Aramark Catering
- Facilities (grounds, work orders, greenery, staging, housekeeping, tents)
- Housing & Residence Life (summer conference housing)
- Parking
- University Police (security at events, lost & found)
Planning Tips
- RSO's may apply for one (1) fee waiver per academic year in the UTSA Student Union . Ask your events manager for an RSO waiver request form.
- EMCS will provide an estimate worksheet after your planning meeting to help you budget your estimated event expenses.
- Faculty, staff and student organizations that use any non-UTSA Student Union spaces may be charged fees by campus service providers.
- All event invoices must be paid within 30 days of receipt. Organizations/departments that do not pay in a timely manner lose the right to schedule University space and will have their future events cancelled until accounts are made current.
