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Event Parking Request

Everything that happens on campus begins and ends with one thing: parking. Anyone sponsoring an event on campus is required to coordinate with Campus Services to ensure a successful event. We work closely with event coordinators to meet their parking needs with the available resources.

Weekly Event Listing

Important Event Request Information

  • Requests for event parking MUST be submitted a minimum of two weeks before the event.
  • Event requests must be submitted via the Event Parking Request form.
  • Late requests may result in additional costs. Campus Services may be unable to meet the request for services.
  • Final approval for all event parking on campus is the responsibility of Campus Services.
  • Cancellation or changes must be made more than 48 hours prior to the event to avoid charges.

Event FAQs

  • Are there parking permits for guests/visitors that can be purchased in advance?
    A: There are multiple options available to address temporary parking needs of guests and visitors. Primary consideration is the number of parking permits needed. If needed, complete and submit the Special Event Request Form.
  • Where should I direct visitors to park?
    A: It is best to direct your guests to the Bauerle Road Garage, Ximenes Avenue Garage, or Tobin Avenue Garage. These locations are easy to find and offer short-term, hourly-rate visitor parking. Departments have the ability to pay for their visitor’s parking through use of garage validation codes.
  • How can I ensure my guests know how to use the garage validation codes and how can I make sure there are no issues at the time of the departure?
    A: Campus Services highly recommends the purchase of parking assistant service for all events accommodating 30 or more guests in one of the garage facilities.
  • Can I trade expiring departmental scratch-offs to receive a credit toward valid ones?
    A: You may only do so the first two weeks in August, credits will not be honored if requested outside of these dates.
  • Will my event be accommodated if I am unable to meet the requirements of requesting two weeks prior to the event?
    A: We will make every effort to accommodate the needs of late requests. However, late requests may result in additional costs and the inability to provide desired accommodations.
  • What should I do if my event is cancelled?
    A: Please notify Campus Services as soon as possible. Cancellation or changes to events must be made more than 48 hours prior to the event to avoid charges.
  • When is it free to park?
    A: Patrons may park in Employee A, Employee B, and unmarked commuter spaces from 10:00pm-6:00am Monday-Thursday and from 5:00pm Friday through 6:00am the following Monday, regardless of permit status.
  • Where is bus parking available on campus?
    A: All buses are asked to drop off and relocate to R4 or BK5 if parking all day.

Event Parking Options

Click on an option for more information

    Scratch-Off Permits

    Cost: $6 each

    • Billed at time of sale.*
    • Valid for use in the Faculty/Staff “A”, “B” and Commuter spaces if purchased by a department.
    • Single day use by scratching off the correct month and date and displaying by hanging the permit from the rear-view mirror.
    • Not to be distributed or used by university employees or students.
    • *Note: All sales are final

    Event Signage

    Cost: $25/$40

    • Signs may be used to guide guests to the approved parking area and the event location.
    • Price includes placement and removal.
    • All signage will be provided to the department after the event.
    • Sizes Available: 18” X 24” and 24” X 36”
    • Text available in Black, Blue, Orange, and Red

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Garage Validation Code

Cost: $1 per hour

  • For use at the Bauerle Road, Ximenes Avenue, and Tobin Avenue Garages.
  • May be used any time at a garage automated pay station or during garage hours of operation at a cashier window.
  • Provides flexibility for department guests, both expected and unexpected.
  • Account must be set up with Visitor Parking. Billed monthly to department.
  • Charged on use at a rate of $1/hour.
  • Available in multiples of 10.

Transportation Special Event Requests

Cost: $80 per hour

  • Daily operation of The Runner is funded by student transportation fees. Student fees may not be used to fund special events. As such, expenses for special events must be paid by the requesting University group or department. Current rate for transportation support is $80/hour.
  • When classes are in session, our ability to support events is limited due to finite resources, to include--but not limited to--staffing and shuttles.
  • If Campus Services is unable to support the requested event, Star Shuttle (210.341.6000), a local shuttle service, may be able to meet your needs.
  • Shuttle Bus Information: Buses are outfitted with a hydraulic wheelchair lift and handrails. Some buses also include a public address system.

Paystation Pin Codes

Cost: $6 per use

  • Pins codes can be requested as an alternative to having your guests pay for parking.
  • A pin code can be used in any of the pay stations around campus for a flat rate per use.
  • These codes are not valid in the Bauerle Road Garage or the Ximenes Garage.
  • Billed only for the number of times used.
  • Space Locations
    • Main Campus

      • Resident Lot 2 (near Roadrunner Café)

      Downtown Campus

      • DTC Parking Garage (numbered spaces only)
      • Monterey Lot

Event Maps

Cost: Varies

  • Electronic custom maps can be created for a coordinated and paid special event.

Barricades

Cost: $6 per space

  • Parking spaces for events with barricades set in place but not attended for $6 per space.