Registration & Accommodation
The key to obtaining appropriate accommodations at UTSA is providing the appropriate documentation. EVERY student who receives accommodations at UTSA must have a documented condition, which constitutes a disability under the guidelines of the Americans with Disabilities Act Amendments Act (ADAAA) and Section 504 of the Rehabilitation Act. (See information on specific disabilities to determine what documentation is needed for any one disability.) Here are the registration procedures and steps you must take to request accommodations at UTSA based upon a disability:
Provide a copy of the diagnostic testing, medical records, and/or a summary letter from a physician or appropriate clinician that documents your disability. (See various handouts with specific documentation requirements depending upon the specific disability to determine what documentation is appropriate for your disability/ies). Submit this information to Student Disability Services located in MS 3.01.16 (Main Campus).
Your documentation will go before the Documentation Review Committee (DRC) where your eligibility for services is determined. The committee meets each week throughout the year (except holidays). Documentation must be received in SDS before 5 pm on Thursday to be evaluated during each week's review process. Anything received after 5 p.m. will be reviewed the following week. Please allow five (5) business days for a SDS representative to contact you after your documentation has been reviewed to schedule an appointment with an assigned SDS counselor.
Once your documentation has been reviewed by the DRC and it has met UTSA's documentation standards, you must meet with an assigned counselor in order to be considered "registered" with the office.
Once you are registered with SDS, you will be required to fill out the Accommodation Request Form and leave it with the receptionist. Letters of accommodation will be generated based upon the request form and those accommodations agreed upon by the DRC. The letter will outline specific instructions for your instructors with the appropriate accommodations. You must come back to our office (allow at least 3 business days) after you submit the accommodation request form to pick up the letters.
When you return to SDS to pick up your letters of accommodation, you will be asked to sign and date the "Accommodation Letter Sign-Out Sheet". The accommodation letters should be delivered in person by you to each of your instructors. Accommodations do not become effective until the instructor receives the accommodation letter/s on SDS letterhead and accommodations are not retroactive. (Note: SDS recommends that students deliver their letters personally to preserve confidentiality and to create an opportunity for discussion between the student and instructor.)
Repeat steps 4 & 5 at the beginning of each semester to request your accommodations while you are enrolled at UTSA.
Note: Student Disability Services is aware that there may be situations that require individual consideration and/or variation of above policies and procedures. As a result, each student's situation and documentation is considered on a case by case basis. Should a student require us to vary from these above mentioned policies, they will need to contact our office and/or their assigned disabilty counselor to make arrangements accordingly.