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UTSA Student Union A/V Services

The UTSA Student Union offers a wide variety of state of the art equipment for your meeting and conference needs. All UTSA Student Union rooms have LCD projectors, screens and computers to enhance your event. For major events, an A/V technician will attend your event planning meeting to guide you through your technical requirements.

Learning Technologies

Learning Technologies, a department within the Office of Information Technology, supports 250+ spaces on two campuses, and is divided into 4 major areas (Classroom & Event Support, Interactive Television & Video Conferencing, Digital Signage, AV Installation and Maintenance).

To request audio visual equipment in non-UTSA Student Union spaces, complete an Learning Technologies Special Event Request.

Event Guidelines:

  • All Learning Technologies requests should be submitted no less than 2 weeks (or 14 calendar days) prior to your event date.
  • Due to limited resources, Learning Technologies does not support non-UTSA events or events in the UTSA Student Union are not supported by Learning Technologies
  • UTSA customers are given priority over outside customers.
  • Large events, depending on your requests for equipment & support, may need to be outsourced to an audio-visual company at your organization/department's expense.
  • Equipment is setup no more than one hour before event start time. An event host is required to be on location to verify equipment and accept the technology to confirm all needs are met.
  • Student organizations wishing to utilize Learning Technologies' resources are required to obtain their advisor's signature; howerver, AT support is not guaranteed.

Planning Tips

  • When requesting A/V equipment, it's always best to arrive at least 30 minutes prior to your event to do a sound/equipment check.
  • Ensure you have all guest speaker needs and equipment ready prior to the event. Surprises never make for happy presenters.
  • Certain events, speakers or performers may require an audio visual technician on site. Appropriate fees may apply.
  • All UTSA Student Union spaces are reserved with basic house lights. Specialty lighting equipment is available at the UTSA Student Union (see UTSA Student Union Fee Schedule) or from outside vendors.
  • Certain events, facilities or outside spaces require equipment rental from outside companies. Generators and power outlets may also be required for these types of events and will result in fees from Facilities Services