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Fee Schedules for Student Organizations, University Departments, and UTSA-Sponsored Organizations


The University Center is funded through student fees and self-generated funds. Meeting and event space is available at NO charge to student organizations and university departments when the sponsoring group is not collecting money for the event, and the event is held during normal business hours. Listed below are separate Facility Fee Schedules for Student Organizations, University Departments, and UTSA-Sponsored Organizations.






 

In addition to fees for meeting and event space, additional fees may apply for Resources and Labor, including sound system, furniture, housekeeping staff, etc. The document below outlines the fees for Resources and Labor for Student Organizations, University Departments, and UTSA-Sponsored Events.

Fee Schedule for External/Special Events



The University Center is proud to offer space for rental to organizations and individuals outside of the UTSA community.  Listed below guests can find the Fee Schedule and costs for Resources and Labor for External/Special Events.


 

Resources and Fees

Event Guidelines:

  • Charges will apply to all groups for special setups, UC Paseo equipment or for an event beyond normal operating hours.
  • Damage to the facility, furnishings or other equipment, whether accidental or intentional, will not be tolerated and may result in related charges.
  • Events which require excessive housekeeping will result in fees billed to the event sponsoring group.
  • EMCS will provide an Estimate Worksheet after your planning meeting to help you budget your event estimated expenses.
  • Once a post-event checklist is completed by UC staff, an invoice will be sent by the UC Business Office. Failure to pay outstanding bills within 30 days will result in cancellation of future reservations on campus and loss of privilege to schedule University space.

Events in Other Buildings:

Faculty, staff and student organizations that use any space outside of the University Center will be charged a setup fee by Facilities Services, the University Center or other service providers for resources or equipment requested for their event. When charges apply, each service provider will provide an estimate prior to the event.

Late Payment Policy:

EMCS invoices must be paid within 30 days of receipt. Organizations that do not pay in a timely manner lose the right to schedule University space and will have their future events cancelled until accounts are current.