UTSA >> Student Life >> Events Management

Resources and Fees

Fees as of Sept. 1, 2013
The University Center has updated its fee, labor and resource schedule for student organizations, university departments, and joint sponsorships and special events for the 2013-2014 academic year. All changes go into effect September 1, 2013.

**Please Note**
When hosting a catered event in the University Center, event clients or their caterers may use the UC Kitchen for an additional fee. However, use of this kitchen is available as a convenience only and is not required. Therefore, choosing to use the UC Kitchen and incurring this fee is a matter of negotiation between the event client and their chosen caterer. All approved caterers, including ARAMARK, have their own catering kitchens and routinely serve from their catering vehicles, or possibly creating a catering staging area within the reserved event space.

University Center:
• The UC is funded through student fees and self-generated funds. The facility is available at NO charge to student organizations and university departments when the sponsoring group is not collecting money for the event.

• Charges will apply for special setups, UC Paseo equipment or for an event beyond normal operating hours.

• Damage to the facility, furnishings or other equipment, whether accidental or intentional, will not be tolerated and may result in related charges.

• Events which require excessive housekeeping will result in fees billed to the event sponsoring group.

• EMCS will provide an Estimate Worksheet after your planning meeting to help you budget your event estimated expenses.

• Once a post-event checklist is completed by UC staff, an invoice will be sent by the UC Business Office. Failure to pay outstanding bills within 30 days will result in cancellation of future reservations on campus and loss of privilege to schedule University space.

Event Setups in facilities other than the UC :
• Faculty, staff and student organizations that use any space outside of the University Center Building will be charged a setup fee by Facilities Services, the University Center or other service providers for resources or equipment requested for their event. When charges apply, each service provider will provide an estimate prior to the event.

Late Payment Policy
EMCS invoices must be paid within 30 days of receipt. Organizations that do not pay in a timely manner lose the right to schedule University space and will have their future events cancelled until accounts are current.