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Section 1: Internal Control

Internal Control Overview

Effective Date:

01/03/11

Approved By:

Kerry Kennedy, Vice President, Business Affairs

Last Revised On:

6/21/11

For Assistance Contact:

Associate Vice President for Financial Affairs

(210)458-4210

PURPOSE/SCOPE

To provide an overview of the UTSA internal control framework.

AUTHORITY

UT System policy UTS142.1 assigns direct responsibility to the Institutional Financial Reporting Officer to establish internal controls over the preparation of the Annual Financial Report (AFR).


UNIVERSITY GUIDELINES

A. Definition

Internal control is a process, affected by the UT System Board of Regents, management and UTSA employees, designed to provide reasonable assurance that UTSA's goals and objectives are being accomplished in these areas:

  • Effectiveness and efficiency of operations and use of resources;

  • Reliability of financial reporting; and

  • Compliance with applicable laws and regulations.

B. Framework

The UTSA internal control system is based on a framework of the following essential elements:

  1. Control Environment: See UTSA Financial Management Operational Guideline Control Environment

  2. Risk Assessment: See FMOG Risk Assessment

  3. Control Activities: See FMOG Control Activities

  4. Information and Communication: See FMOG Information and Communication

  5. Monitoring Activities: See FMOG Monitoring Activities


DEFINITIONS

Term Description

Financial Reporting Officer

The UTSA Associate Vice President for Financial Affairs is designated as the Financial Reporting Officer.

REFERENCES/LINKS

REVISION HISTORY

Date Description

06/21/11

Revised Section and Guideline titles and conducted revisions throughout guideline.

01/24/11

Removed Account Administrator definition from Definitions section, as term does not appear in guideline.

01/03/11

Published guideline.

 

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