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Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: March 31, 2011
Responsible Executive: VP for Academic Affairs

2.43 Educational Programs and Courses Offered Through Collaborative Academic Arrangements


POLICY STATEMENT


This policy describes the system established by The University of Texas at San Antonio (UTSA) to provide oversight for educational programs and courses offered through collaborative academic arrangements with other institutions for purposes of awarding academic credit and/or educational program completion credentials.  Such oversight ensures that such educational programs and courses are appropriately developed and periodically evaluated to maintain their quality and their continued alignment with UTSA’s mission.


RATIONALE


This policy is designed to ensure that UTSA complies with applicable core requirements, comprehensive standards, federal requirements, and policies of the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).


SCOPE


This policy applies to oversight of all collaborative academic arrangements that currently offer or could evolve to offer educational programs and courses, regardless of the date of their original implementation. The policy also applies to dual or joint educational programs, established for purposes of awarding academic credits and/or educational program completion credentials, including certificates, diplomas, degrees or transcripts. However, this policy does not apply to dual enrollment programs where high school students are taking college courses for concurrent credit.


WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2-43.html


RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


UTSA or UT System Policies or the Board of Regents' Rules and Regulations

Other Policies & Standards

CONTACTS


Any questions about HOP policy 2.43, Educational Programs and Courses Offered Through Collaborative Academic Arrangements, should be directed to the UTSA SACSCOC Liaison.

Contact the Office of the Provost and Vice President for Academic Affairs and ask for the UTSA SACSCOC Liaison or Assistant Vice Provost for Assessment.

210-458-4110


DEFINITIONS


Collaborative Academic Arrangements
Agreements between UTSA, which is an institution accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), and an accredited or non-accredited degree-granting institutions of higher education throughout the world for purposes of awarding academic credits and/or educational program completion credentials, such as certificates, diplomas, degrees or transcripts./p>

Dual Educational Program
A program whereby students study at UTSA and one or  more institutions of higher education, and UTSA and each institution awards a separate program completion credential bearing only its own name, seal and signature.

Joint Educational Program
A program whereby students study at UTSA and one or more institutions and are awarded a single program completion credential bearing the names, seals and signatures of UTSA and each of the participating institutions.

UTSA Contact/Sponsor (Sponsor)
The UTSA employee responsible for developing and/or negotiating the terms and operational details of the Collaborative Academic Arrangement on behalf of UTSA and providing information and regular reports to every responsible party in her/his division responsible for oversight.  Because the Sponsor will probably not have the authority to sign any agreements on behalf of UTSA, the agreement must be signed by an authorized agent of UTSA.

Chain of Command
For purposes of this policy, the line of authority for supervision of the Sponsor begins with the supervisor of the Sponsor, and concludes with the Vice President in the contact/sponsor’s division.


RESPONSIBILITIES


Notification of Intent For Arrangement

UTSA Contact/Sponsor

  • Notifies and receives approval from every responsible party in the Chain of Command to develop a collaborative academic arrangement, following the Collaborative Academic Arrangements: Guidelines, found on the Provost's web site under Faculty Resources.
  • Consults with UTSA SACSCOC Liaison (Liaison) to determine if SACSCOC requirements and standards apply.

SACSCOC Liaison

  • Provides feedback to the Sponsor regarding elements in the Collaborative Academic Arrangement that may be of concern to SACSCOC.

Formal Arrangement
UTSA Contact/Sponsor

  • Receives approval for final agreement from every responsible party in the Chain of Command to implement the Collaborative Academic Arrangement using the following forms: Collaborative Academic Arrangement Information Form and Collaborative Academic Arrangements: Checklist and Approvals found on the Provost's website under Faculty Resources.
  • Provides final agreement to the Liaison for submission to SACSCOC.
  • Implements the Collaborative Academic Arrangement after notification by SACSCOC that the arrangement meets SACSCOC requirements and standards and obtaining signature of authorized UTSA agent.
  • Submits regular, periodic Collaborative Academic Arrangement – Annual Assessment and Periodic Review Report to every responsible party in the Chain of Command of the contact/sponsor. This form can be found on the Provost's website under Faculty Resources.

PROCEDURES


This policy describes a system of oversight for educational programs and courses offered through collaborative academic arrangements to ensure that such programs and courses are appropriately developed and periodically evaluated to ensure their quality and continued alignment with UTSA’s mission.

The policy assures compliance with the SACSCOC Comprehensive Standard 3.4.7 and its “Collaborative Academic Arrangements: Policy and Procedures,” for both continuing and new arrangements.

  1. New Collaborative Academic Arrangements: The UTSA Contact/Sponsor (Sponsor) for each new collaborative academic arrangement must:
    1. Provide appropriate notice to every responsible party in her/his area of intent to develop a collaborative academic arrangement with another institution using the Collaborative Academic Arrangement Information Form. The proposed agreement must adhere to Collaborative Academic Arrangements: Guidelines.” These documents can be found on the Provost's website under Faculty Resources.
    2. Receive approval for implementation of a collaborative academic arrangement, using the Collaborative Academic Arrangements: Checklist and Approvals form found on the Provost's website under Faculty Resources.
    3. Prior to implementation, provide the final agreement to the UTSA SACSCOC Liaison for potential review by the SACSCOC for compliance with its requirements and standards.
    4. Implement the arrangement after notice from SACSCOC that it is in compliance with requirements and standards and obtaining signature of authorized UTSA agent.
  2. All Collaborative Academic Arrangments: The Sponsor of each implemented collaborative academic arrangement (new and continuing) must provide evidence of oversight, assessment and evaluation of the purpose of the arrangement. The Sponsor must:
    1. Ensure the quality of the educational programs and courses offered through a collaborative academic arrangement through adherence to guidelines and documentation provided under “Collaborative Academic Arrangements: Guidelines,” found on the Provost's website under Faculty Resources. A copy of the agreement will be kept on file in the Office of the Provost.
    2. Ensure that program/course outcomes are assessed based on an annual schedule.
      1. The nature of the assessment is based on the nature of the Collaborative Academic Arrangement and must be identified in the “Collaborative Academic Arrangement Information Form.”
      2. The assessment results will be documented using the “Collaborative Academic Arrangement: Annual Assessment and Periodic Review Report,” found found on the Provost's website under Faculty Resources.
    3. Documentation of assessment of collaborative academic arrangements provided outside UTSA academic degree programs must also be provided in the UTSA electronic assessment portfolio system.
  3. In addition to the steps outlined in this policy, the collaborative academic arrangement must adhere to all other applicable federal and Texas statutes, and UT System and UTSA policies and procedures. 

FORMS AND TOOLS/ONLINE PROCESSES

Provost’s Web Site, “Faculty Resources” under “Collaborative Academic Arrangements”:

Collaborative Academic Arrangements: Guidelines

Collaborative Academic Arrangements: Checklist and Approvals form

Collaborative Academic Arrangement Information Form

Collaborative Academic Arrangement: Annual Assessment and Periodic Review Report