October 16, 2008


In This Issue:

Message from the Vice President


"Visiting With....."

Departmental News

Thank You Rowdy Travels Across Student Affairs




Staff News

Message from the Vice President

When I arrived at UTSA, we were deep in the process of strategic planning.  Over and over I heard the words, ‘we’re not just going to leave this on the shelf’ and ‘it’s a living document.’  The implication was clear that this is what had happened in the past.  But, we’ve all had that experience.  We spend time developing complex plans, wonderful ideas, and visions of a great future (in our personal life we call them New Year’s resolutions) and then the press of day-to-day life and work seems to overwhelm our good intentions.

In organizations, there can be many causes for this experience.  It can be hard to keep track of all that is happening or to know how the College of XYZ’s activities relate to the bigger plan.  Sometimes it is a failure to articulate the connections between our work and the planning documents.  Other times, it can be that we wait for direction from ‘above’ rather than jumping in, claiming the parts that are ours and getting to work.

So, let’s address each of those.  First, Team 2016 has been meeting regularly and working diligently on developing the implementation plan, i.e. what has to be done to make the strategic plan a reality. Provost John Frederick is speaking to groups all over campus to share this information.  He will be attending the next Student Affairs Council to deliver his presentation.  All staff members in Student Affairs are welcome to attend. (Details will be forthcoming.)

Second, to articulate connections between our work and the plans - within Student Affairs, we have taken these steps forward:

  • Our Student Affairs nametags are one way to live our mission of creating a “culture of engagement… across campus.”  I know many of you are being asked to ‘engage’ with students as they ask questions we can’t answer.  As a result, we’re all learning more about our university just by walking across campus.  I also hear of the nametags increasing interaction among Student Affairs staff members as we can now identify each other.

  • We are working on the first action step of both Goal 1.1 (Create and implement a division-wide conceptual model for program development and delivery that engages students in a university experience that develops the whole person – academically, socially, personally, and professionally.) and Goal 3.1 (Create and implement a division-wide conceptual model for service delivery.)  Members of the Student Affairs Council are taking the lead in our process of developing a shared understanding of the UTSA experience and excellence in service and programming.

  • The Assessment Team is working to help us use the available tools such as TracDat to move toward more effective assessment and planning process as part of Goal 2.1. (Develop a culture of data-driven assessment and planning leading to a research and dissemination process that supports decision-making across the division and the university and provides contributions to the field of Student Affairs.)

  • The Professional Development and Education Teams are developing and implementing programs and opportunities, such as True Colors® and the first round of departmental Open Houses, to implement Goal 5.4 (Create an ongoing education program for staff to help them develop to their fullest potential as Student Affairs professionals) and Goal 5.5 (Student Affairs members embrace the concepts of transformational leadership, engage in effective interpersonal communication, and work successfully in a diverse community.)

Third, what steps have you and your department taken to bring the strategic plans down off the shelf?  You might be implementing a program that supports your department's plan, or serving on a Student Affairs or university committee, or using what you learn in True Colors® to help you be more effective communicating within your office.  Sometimes we forget to see our work in the larger context so we don’t give ourselves enough credit for the value of what we do.  Sometimes, we forget to acknowledge that a plan as large as UTSA 2016 is made up of all sorts of mundane tasks on the way to the grand ones.  Yes, the university leadership has a responsibility for using our Strategic Plan to make the big decisions, but that is not enough.  In fact, in some ways it is the least important part.  If each of us doesn’t claim ownership and bring energy to the parts of the plan that fit into our job responsibilities, then the plan really will stay on the shelf.

I seem to be working on a theme recently – yes the bureaucracy gets in our way, but we’re part of the bureaucracy, so how do we work on fixing it?   We’re not the only ones responsible for creating community on our campus, but we play an important part in that effort.  And while we can’t implement the entire UTSA strategic plan, we certainly can put energy into those parts that connect to our work.   So I hope each of us will “jump in head first.”

To be of use


The people I love the best

jump into work head first

without dallying in the shallows

and swim off with sure strokes almost out of sight.

They seem to become natives of that element,

the black sleek heads of seals

bouncing like half-submerged balls.


I love people who harness themselves, an ox to a heavy cart,

who pull like water buffalo, with massive patience,

who strain in the mud and the muck to move things forward,

who do what has to be done, again and again.


I want to be with people who submerge

in the task, who go into the fields to harvest

and work in a row and pass the bags along,

who are not parlor generals and field deserters

but move in a common rhythm

when the food must come in or the fire be put out.


The work of the world is common as mud.

Botched, it smears the hands, crumbles to dust.

But the thing worth doing well done

has a shape that satisfies, clean and evident.

Greek amphoras for wine or oil,

Hopi vases that held corn, are put in museums

but you know they were made to be used.

The pitcher cries for water to carry

and a person for work that is real.

-Marge Piercy


Poem from Leading from within - Poetry That Sustains the Courage to Lead.  Edited by Sam M. Intrator and Megan Scribner.  Published by Jossey-Bass, Copyright 2007.



50 Exhibitors at Health and Wellness Expo DT Campus

Elect HEALTH 2008!  Come on by to the annual DT Health and Wellness Expo on Tuesday, October 21, 2008 from 9:00 am to 2:00 pm at the Frio Building Commons.  Featuring over 50 exhibitors, health screenings, line-up activities and wellness resources from all over San AntonioScreenings are available: 

blood glucose and cholesterol checks vision screenings blood pressure, alcohol and mental health screenings flu clinic free HIV testing
dental health spinal screening workplace ergonomics and safety allergy information smoking cessation
nutrition information diabetes information breast cancer information lupus information alcohol and drug use and other social services

Special events line-up include Rolando Roman speaking on wellness, Death By Alcohol movie, and mind and body demos (see below for the scheduled line up).   FREE to UTSA students, faculty and staff.  

Schedule of Events(PDF) ------- PDF Flyer to Print and Post


Business Procedures Tips

Please check names and titles on forms (such as Business Expense Forms) when you have pre-loaded titles into the documents.  If you have pre-loaded your forms with titles, make sure if another individual signs that the title is updated.  Returning forms to departments causes delays in processing.

More Business Procedures Tips



Birthday Celebrations


Please come celebrate your birthday with Student Affairs co-workers and Dr. Paine. Sponsored by the Awards and Recognition Committee of the Professional Development Team, the event will be held the second week of each month from 3:00 to 4:30 p.m.  Location for the celebration will be included in the birthday invitation. 


Dr. Patricia Graham (R), member of the Awards and Recognition Committee, coordinated the October birthday celebration.


For more information on the Monthly Birthday Celebration, please email


Marlon Anderson or Cari Goodyear.



Tuesday, December 9, 2008 for the Student Affairs Holiday

Luncheon - Details forthcoming


Name Badges - making a difference

BJ Gola in the VPSA Office noted recently that she had received an email from a staff member (from another division on campus) who admired our new name tags and asked for ordering information.  BJ provided the information and the person called back to ask if they could use our Student Affairs logo! 

Student requests directions -

A freshman student came up to Edna Dominguez in the Sombrilla and asked where stamps were available for purchase.  Edna thought they were available in the Mail Room so she walked him down under the MS building.  No stamps.  They then walked over to UC II and Annie Maynes (who knows where everything is on campus) happened to be at the former UC Information Desk.  She explained that stamps were available at the new Information Desk and showed him where it was located.  Long adventure, great results.


Nominations begin October 6 for UTSA's outstanding students for Who's Who


It is time again to nominate UTSA’s outstanding students for Who’s Who.  Support is needed in selecting 150 juniors, seniors and graduate students to be named to Who’s Who Among Students in American Universities and Colleges.  Names of up to 20 freshmen and 20 sophomores will be added to the list of upper classmen for a combined total of 190 students to Who’s Who at UTSA.


Please visit the Who's Who website at http://utsa.edu/sa/whoswho/ for the nomination form and memo to all faculty and staff. 


If you have any questions please contact Charlin Jones, Who's Who Coordinator, at 458-6736 or whoswho@utsa.edu.



2nd Annual Academic Advising Conference: Advising Changes on the Horizon -September 26


Dr. Paine presented "Creating Community in Complex Organizations" at the conference which was geared towards academic advisors and other related staff, including academic counselors, faculty advisors, and graduate students.



Vote Early at UTSA


Registered voters in Bexar County can early-vote at UTSA. Early voting for the 2008 presidential election will run Oct. 20-31 at the Main Building ground floor lobby on the 1604 Campus.

(UTSAToday Article)


Training classes began in October for Student Affairs staff and will take place in 15 sessions from October through December 2008.

The model utilizes the colors of orange, green, blue and gold to differentiate four basic personality types. True Colors lively and interactive programs are a way of discovering one's strengths, and understanding human behavior.

Ninety staff members have attended from across the division to date, with positive responses.  The registered classes for the rest of the month are October 21 and 28 in the UC Pecan Room and October 20 and 29 in the UC Harris Room.  There are available times in November and December classes for staff that still need to register.  Please do so through department supervisors.         

Here are some quotes from staff members who have attended True Colors workshops:

 “I liked the interaction between staff and seeing how the different colors fit and describe how I am as a person (and in working with others).”  – Kim Canady, Student Financial Aid and Enrollment Services.

 “I liked True Colors.  It was interesting to see the different personality traits described, and then how they were quantified.   Good to see how all aspects are present, come together, and to see the evidence of the dominate color in our life. “ – Abbi Lane, Campus Recreation

Photo Gallery - True Colors Classes


Alcohol Awareness Week begins October 20

UTSA Students, Faculty and Staff…show your spirit and enjoy the events provided during Alcohol Awareness Week from October 20 through October 24.  Thank You Rowdy reports from Student Activities (where he's extending his visit for a few days), “I have been helping Student Activities plan educational and fun events. See you there!"

Kelsey Bratcher explains Thank You Rowdy’s Fatal Vision goggles (R):


“Fatal Vision goggles are a training tool used to vividly demonstrate the concept of impairment and the dangers of impaired driving.  Their purpose is not to duplicate impairment cause by a specific level of alcohol or other drug ingested by a human.


Alcohol and other drugs have an effect on the brain that results in a variety of impairments.  The Fatal Vision Goggles distort vision and cause behaviors that are similar to behaviors exhibited by someone under the influence of alcohol or other drugs.”



PDF Schedule of Events to Print and Post



UTSA staff learn about SECC


Dr. Paine spoke to UTSA staff at the SECC Kickoff Ice Cream Social on October 6.

Brittany Pratt, Dev. Ass't VPSA, donned an Uncle Sam beard and spoke to Dr. Paine and Office of the VPSA staff members about SECC.


Let’s bring Student Affairs to 100%!


SECC is in full swing and area delegates are everywhere encouraging employees to give.  The SECC is a great way to support our community through United Way.  Your gift helps over 65 community agencies with various programs that strengthen and support families in San Antonio. 


As a University, our goal is to reach 75% giving—currently we’re only at 24.4%.  We still have the rest of October to re-claim our spot as the University with the highest percentage of giving in Texas—we can do it! You can give a general gift to United Way or direct your gift to your favorite charity.  Either way, be sure to send in your pledge form or give online at https://donor.united-e-way.org before October 20 for your tickets to the UTSA’s Got Talent Show!


Currently, Student Affairs is at 49.48%; we’re half-way there and half-way through--let’s bring it to 100%!  Thank you to all of those have given to SECC—your gift will make a difference in our community!


Donate to SECC by using eWay Web site (UTSAToday Article)


Student Travel Sessions Continue


Upcoming student travel training sessions are as follows: 

  • Thursday, October 23rd,  9:00 to 10:30 a.m.  UC 1.102 (Bexar Room)

  • Tuesday, October 28th,   9:00 to 10:30 a.m.  UC 1.102 (Bexar Room)

These sessions are offered through TX Class (SD 320).


We look forward to seeing you there!


Edna Dominguez (ext. 7818) and Carol Gonzalez (ext. 4040)


"Visiting With....." Travel Management

(L-R) Antoinette Davis, Lupita Reynaga, Deby Bailey, Kimmie Chandler, Celine Weidner)

Here are a few things we would like you to know about us     

What we do:

The Travel Management Office is here to keep the UTSA travelers informed and up to date regarding rules and regulations. We are also responsible for the processing of payments prior to and upon return from their trips.


Who we serve:

We service the entire UTSA community, faculty, staff, and students.


You may not know that:

In FY 07/08, the Travel Management Office processed over 7500 payment vouchers. This was done by a staff of four and included VP2’s and VP5’s.


What is the best advice that you can give Student Affairs staff relating to Travel Management? 

If you are unsure of the proper way to handle some aspect of your travel, please call and ask. This is what we are here for, and we are always willing to assist!

How you can reach us:

Extension:  4833

Website – http://utsa.edu/travel/index.html

Location- JPL 4.04.14


Departmental News

Athletics - Roadrunner Ruckus set for Friday

Annual tipoff event for UTSA men’s and women’s basketball teams to be held at the Convocation Center, beginning with a tailgating party at 6 p.m. (more)



UTSA Athletics will be celebrating Halloween at the Women’s Soccer game on October 31.



The women will take on Central Arkansas at 7pm at the Recreation Center Field. 

 - Admission is free to all ghosts and goblins! 

 - Before the game begins student athletes will be handing out candy to all witches and warlocks. 

 - At half time there will be a costume contest for fans of all ages! 

 - Prizes will be given out for best costume from Chipotle Mexican Grill. 

Bring out your family and friends to a safe trick or treating and a great game! 



Upcoming Live Events: Watch Now

Area October 18 - 31 All Sports Schedule:






 Sat, Oct 18


 Stephen F. Austin *

 San Antonio, Texas

 2 p.m.


 Sun, Oct 26


 Texas State *

 San Antonio, Texas

 1 p.m.


 Mon, Oct 27 -
 Tue, Oct 28


 UTSA Comanche Trace Invitational

 Kerrville, Texas

 All Day


 Thu, Oct 30


 Sam Houston State *

 San Antonio, Texas

 7 p.m.


 Fri, Oct 31 -
 Sun, Nov 02


 Texas Invitational

 at Austin, Texas

 All Day


 Fri, Oct 31


 Central Arkansas *

 San Antonio, Texas

 7 p.m.

Complete Schedule



Campus Rec

Campus Rec will be hosting the 2nd Annual Rowdy Rec Run 5k and Dive-In-Movie as a part of the Family Weekend 08 festivities.  

The Rowdy Rec Run 5k will begin at 9am on November 1st.  Registration can be completed on line at http://utsa.edu/recreation/intramurals/registration.html, or onsite the day of the race from 715-845.  

Shirts will be given to the first 150 participants to sign up.  Students and Rec Members are free, all other participants $5.00.  

Please visit our website for more information: www.utsa.edu/recreation


Inclusion and Community Engagement Center


Going GREEN?


The ICE Center CHOMP ‘N’ CHAT Series Presents:

Going Green: From Personal Choices to Public Policy

Discussion led by Jane Ward, Sierra Club


Wednesday October 22, 2008

12:00-1:00 p.m.


(BYO Lunch—Dessert Provided)

Inclusion & Community Engagement Center - UC 2.01.04


PDF Poster to print and post



Orientation and Family Programs


Family Association Scholarship Award Winners Announced

Award Winners (L-R) Robert Gibson, Dr. Gage E. Paine, and Timo Edge;

not present: Adriana Teran

For the first year ever, the Family Association awarded scholarships to incoming students for fall 2008. With the help of UTSA family members, who attended orientation during the summer of 2008, the Association Scholarship Drive was able to raise just over $1,500. We are now proud to announce our three scholarship recipients for 2008-2009.

Robert Gibson
Major: Liberal and Fine Arts
Hometown: San Antonio, TX
High School: Winston Churchill


Robert looks forward to getting involved in extracurricular activities at UTSA and depends upon his family for extra motivation.


Timo Edge
Major: Science (Pre-Nursing)
Hometown: New Braunfels, TX
High School: Hill Country Christian School of San Marcos


Timo is happy to be a part of the UTSA community and looks forward to the varied opportunities the university can provide for him.  Timo’s father was in the Air Force for 21 years, his mother is from Finland and he had two brothers working in Arizona.  He depends on his family for their support and commitment of his academic journey at UTSA.

Adriana Teran
Major: Engineering
Hometown: Houston, TX
High School: St. Agnes Academy


Adriana is excited about living in San Antonio and experiencing college at such a great school.  With roots stretching back to Central America, she is very close to her parents and says that they are a great source of support for her.  Her family keeps Adriana focused and motivated to do her best at UTSA.


All three recipients will each receive a $500 award for their freshman year. We would like to extend a very special THANK YOU to all family members who donated to the Association Scholarship Drive. The scholarship drive was a pilot program, and it exceeded our expectations! Our goal is to not only continue to award scholarships, but increase the total number year after year.



Student Activities

"Campus Crawl" is featured as model program

UTSA’s Campus Crawl, an alcohol awareness program is featured as a model program in the BACCHUS Network’s annual programming manual for National Collegiate Alcohol Awareness Week. The featured program was created by Kelsey Bratcher, Assistant Director for Risk Education, Alcohol and Drug Programs in collaboration with BARR, UTSA Residence Life and Housing, Campus Living Villages, UTSA Police and Student Judicial Affairs, provides students an entertaining late night program and informs them about the risks and responsibilities associated with alcohol. (Press Release - PDF)



Special Events

Commencement, Ambassadors, and Honors Alliance

  • Did you know that over 900 members of the UTSA family (faculty, staff, undergraduate students and alumni) are involved each semester in making the commencement weekend a series of memorable events?  Many work multiple ceremonies.

  • Did you know that research shows that students who are members of the UTSA Ambassadors and Honors Alliance leadership organizations have significantly higher retention rates and graduation rates than the rates of the UTSA student body?

  • Did you know that the 2008-2009 UTSA Ambassador Program (founded in 1988) has the largest membership in its history?  The current membership includes 58 Ambassadors and 28 Ambassadors in Training for a total of 86 students who volunteer their service to UTSA.  Last year the Ambassadors volunteered over 7,000 hour of service to their University.

  • Did you know 340 UTSA students joined some of the all-discipline honor societies during the 2007-2008 academic year?  Students joined Alpha Lambda Delta National Freshman Honor Society; Sigma Kappa Upsilon Sophomore Honors Society; Alpha Chi National Honor Society for Juniors, Seniors and graduate students; Omicron Delta Kappa Leadership Honor Society and Mortar Board Senior Honor Society.


Thank You Rowdy Travels Across Student Affairs

Thank You Rowdy has a special mission in Student Affairs - to travel across UTSA recognizing the good work of staff members. Within the Division of Student Affairs, Thank You Rowdy is presented from one Student Affairs staff member to another in recognition and appreciation of work done well - taking extra assignments to provide support, offering unsolicited assistance, or completing tasks in a unique way.

Whatever the situation, contributions like this are made every day and Thank You Rowdy helps us recognize them.

Thank you Rowdy reflects UTSA's spirit of community and reminds us to remember it takes everyone to make UTSA a great place to work and to learn.

- Gage Paine

Note: Kelsey Bratcher, who received Rowdy from Bill Hickey on October 2, is going to keep Rowdy through Alcohol Awareness Week…October 20-24th.  Kelsey told us,  "it promises to be eventful, educational and exciting for Rowdy and his experience traveling to various offices."  

Previous Thank You Rowdy Recipients




From Theresa Yackeyonny:


I am happy to announce the following:


The RA DELEGATION from Campus Living Villages at the University of Texas at San Antonio came back with the award of MOST SPIRITED SMALL DELEGATE 2008 at the Southwest Association of College and University Housing Officers (SWACUHO) RA CONFERENCE recently held at UT-Pan Am.


This is one of three of the biggest awards presented at SWACUHO RA Conference. Our team represented Campus Living Villages AND the University of Texas at San Antonio very well and did it with class, enthusiasm, pride, and style! From head to toe our RAs showed the very passion and spirit our RESLIFE Team stands for!


The delegation consisted of Resident Assistants from Chisholm Hall and University Oaks: Nick, Danielle, Amanda, Amanda, Christopher, Jessye, Mac, and Samira.  Christina Garcia was the Residence Life Coordinator who also attended this conference as sponsor.



From: Sherry Lindsey

To: Nikki Lee

Event: Congressman Rodriguez's Event

Hello Nikki,

I just wanted to thank you for staying on top of this morning’s media event.  I was especially thankful for Jason Haynie’s assistance on site; he was so proactive in problem solving for us and took care of some last minute details that often occur at these high profile events.  We really appreciate all of you at the UC!

Thanks so much!



Please submit articles and events to Vivis.Lemmons@utsa.edu no later than Monday, October 27 , 2008.