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Message from the Vice President

Dr. Gage Paine

“Heirlooms we don’t have in our family. But stories we’ve got.” Rose Cherin

Family stories. We all have them. Often they are about family members we barely know or rarely see. I tell the story about a great-uncle who staunchly refused any discussion of his health issues to the point that when he passed out in the field everyone ignored it. Later he would get up and continue with the task at hand. These episodes happened during my mother’s teen years and I remember Uncle Carl twenty or so years later - I guess he was right that fainting in the field was a minor matter. Now, I don’t know if this really happened multiple times or only once, but that’s beside the point. The point is that the repetition of this story connects me to a larger family history. (It’s just a bonus that it gives me a great entry in any ‘my-family-is-crazier-than-yours’ contest!)

We have ‘family’ stories in our workplaces as well. Sharing stories about past experiences, former jobs or other workplaces episodes is a way of sharing values across the years among colleagues. Sharing the stories of our relations with our colleagues also helps us feel more connected to each other.

As we head to the short semester break for the Thanksgiving holiday and we pull out the favorite family stories with the turkey-themed tablecloth (or whatever your family tradition is), be sure to capture stories to tell in the office because change may be constant, but crazy families are forever. After all, no one in my family should ever forget the year an aunt left the turkey out too long and tried to serve green turkey the next day. However, we need to know about current adventures, challenges and happy times. (It’s also wise to remember that this year’s holiday disaster will be retold for years to come, so think twice before you experiment with that new hair-do or pie recipe this year!)

Best wishes,


Announcements/Departmental Events

Newest Employee to the Registrar’s Office

Please join us in welcoming our newest employee to the Registrar’s office, Reuben Aleman. He is the newest addition to our family in the position of Veterans Benefits Assistant I. Reuben will help with our veterans certification process as a part-time employee in the UTSA VA office. He is currently a junior and enrolled at UTSA as a History major with a strong ambition to further his education and assist other veterans.

UTSA, Texas State head to WAC

Dan McCarney, Express-News , 11/12/2010

Separated by roughly 35 miles of I-35, UTSA and Texas State have long been adversaries — for victories, for attention, for prestige.

Heated enough as it is, their rivalry became even more contentious on Thursday, with both schools accepting invitations to join the Western Athletic Conference.

“This is a great first step for us,” UTSA athletic director Lynn Hickey said. “We know there are going to be challenges for all our sports, building our program, but this is the right thing to do.”

For the full article, visit: URL

UTSA to hold final scrimmage at Alamodome

UTSA Athletics Communications, 11/16/2010

The UTSA Football team will hold its final fall scrimmage scrimmage at its future home, the Alamodome, on Thursday night. The workout is free to the public, however, fans attending will be charged $5 to park in Lots B and C. Doors are scheduled to open at 6 p.m. and all the exciting action will kick off an hour later.

"UTSA Football, Ticket 760 and San Antonio Sports will be conducting a donation drive for new and gently-used sports gear ...

For the full article, visit: URL

Call for Commencement Staffing - December 2010

Student Affairs Colleagues,

Wow, the response has been overwhelming. Never, in the six years I’ve been doing this, have we filled up so quickly. At this time, we have the staff numbers we need for both Thursday and Friday. Now we just need staff for the three ceremonies on Saturday. We especially need staff for Ceremony #5.

Call for Commencement Staffing (Update)

Thanks again to everyone who responded so quickly!

John Kaulfus
Associate Dean of Students

UCPC Activities

PDF of the Nov 18 - Dec 4 schedule

Student Affairs Employee of the Semester Award Nominations - Awards and Recognition Team

Once again, it is time to nominate a deserving individual(s) for the Fall 2010 Student Affairs Employee of the Semester Award.

Up to three members of the Student Affairs Division will be eligible to win the Student Affairs Employee of the Semester Award. Nominees must be in a full-time staff position in the division (VPSA Office, Student Life, Student Services, Athletics, Registrar, Financial Aid and Enrollment Services, Admissions and Orientation) to be eligible. Individuals may be nominated by a student or staff member in Student Affairs, however the nomination form must be approved by the nominee's direct supervisor.

Award winners are judged based on the following criteria:
1. Provide outstanding service to students.
2. Work collegially/collaboratively within their unit or outside of their unit.
3. Promote enthusiasm about UTSA and its mission.
4. Implement a policy, procedure, idea, or developed a concept that has expanded or improved business function, service level or department morale.
5. Demonstrate initiative in getting involved outside the scope of their job duties.

To nominate a staff member for the Employee of the Semester Award, nominators must complete an online form that describes how the nominee meets the criteria listed above (not to exceed 500 words). Cite examples whenever possible and include success indicators if available.

The completed nomination forms must be submitted to the Awards and Recognition Team by 5pm on Friday, November 19, 2010.

The nomination form can be found online at Winners will be announced on December 10, 2010. For more information on the Employee of the Semester Award, contact Luisa Ramirez at ext. 2910 or email to

Juan De Dios Mora Show to Open in UC’s Gallery 23

Gallery 23, a new art gallery in the University Center on the UTSA Main Campus, invites the campus community to celebrate its new exhibit featuring artwork by Juan De Dios Mora at an opening reception with light refreshments held on Thursday, December 9, from 5:30 to 7:00 p.m. The exhibit, open now, runs through February 11, 2011.

“My family emigrated from Mexico to Laredo, Texas in 1998. This change had a huge impact upon me and created a fusion of new and traditional cultures and values,” said Mr. De Dios Mora. “In my work, I try to communicate these issues in a narrative manner so the viewer captures an idea of my culture and heritage.”

Mr. De Dios Mora is the first UTSA student and alumni to have a show in Gallery 23. He graduated from UTSA in 2009 with a B.F.A. in painting and is currently studying to receive his M.F.A. in printmaking from UTSA. He plans to graduate in 2011.

“I am very pleased to show in Gallery 23,” Mr. De Dios Mora said. “Its location makes it so easy for people to come in, explore, and be inspired to learn more about art.”

Gallery 23 seeks to offer cultural enrichment, enhance diversity on campus and provide opportunities to explore the arts. The gallery showcases work by students, staff, faculty, alumni and local artists.

Gallery 23 is open 11 a.m.-7 p.m., Monday-Thursday, and 11 a.m.-5 p.m., Friday. The gallery is near the UC "Fiesta Dancers" statue entrance and takes its name from its room number, UC 1.02.23. For more information, contact Tabitha Byrne, assistant director of University Center programs, at 210-458-6044.

Staff Development Team

Dimensions of Success is a career development program designed to offer practical advice for Student Affairs staff who are seeking ways to enhance their daily work activities. The keynote address, closing, and one table topic will be delivered by Dr. Pat Graham, Executive Director of the Special Events Center, who is also an outstanding role model for our division!

Table Topics include: mentorship, promoting yourself on the job (‘daily interviewing’), workplace etiquette, social networking, generational differences among staff, and working professionally with students.

Please mark your calendars to attend, and be sure to seek approval by your supervisors. Graduate assistants are welcome!

When: Thursday, December 2nd

Time: 9:00 a.m. to 12:00 p.m.

Location: University Center, UC Harris Room, UC 2.212

Enroll: TX Class SD418

PDF to print and post

Conference Proposals Sought!

This spring, the UTSA Office of the Vice President for Student Affairs will host their 3rd Annual Professional Development Conference, and faculty and staff members are encouraged to participate as presenters. With the theme of "Building Bridges”, it is an opportunity to share expertise and strategies on leadership approaches, management and supervision styles, career enhancement and many other related topics which support the professional development of staff.

The sessions will be at two conferences on Wednesday, March 23 and Tuesday, April 5 at the Main Campus. Applicants must commit to present at both conferences.

To be considered for one of the presenter slots, use the fill-able PDF form below to submit an application via e-mail or deliver to Shirley Rowe, University Career Center, UC 2.02.04, Main Campus. The application deadline is January 14, 2011. The Student Affairs Staff Development Team will evaluate proposals, and selections will be announced by February 4, 2011.

>> Download an application to present at the professional development conference>>

For more information, contact Shirley Rowe at 210-458-4596 or Keri Shiplet at 210-458-7299, or visit the Student Affairs Staff Development Team Web site.

BASICS Helps Students Address Potential Substance

Not quite sure how you got home last night?

Do you put down four or more drinks in one night?

Has partying/drinking every Friday turned into Tuesday’s, Thursday’s, Friday’s and Saturday’s?

If you find yourself saying “yes” to any of these questions, you may want to check out BASICS. BASICS is a one-on-one harm reduction approach that helps students address potential substance use issues and provides them with information on how to handle those issues. What is discussed in these sessions is confidential.

Call 210.458.6428 or email for more information.

BASICS is the collaborative effort of Student Health Services, Counseling Services, Student Judicial Affairs, Student Activities, Residence Life and Housing/Campus Living Villages, UTSA PD and Athletics.

PDF to print and post

Student Leadership Center sends students to Texas Conference for Women

November 10, 2010

The Student Leadership Center accepted 26 students to attend the 2010 Texas Conference for Women in Houston, Texas. Held at the George R. Brown Convention Center, the conference hosted over 7,500 participants. Speakers discussed topics that focused on leadership, professional development and personal growth.

Hosted by Texas First Lady Anita Perry, this year’s 11th Annual Texas Conference for Women included inspiring keynote speakers such as: TV Judge Glenda Hatchett, Leigh Anne Tuohy from “The Blind Side”, Doctor Jennifer Arnold from TLC’s “The Little Couple”, and Olympian Marion Jones. Included within the conference were breakout sessions with panelist discussions, a career fair which included a mentor match program and resume critique as well as a vendor exhibit. The students commented on how many great opportunities were included within a one day conference.

The Student Leadership Center selected students from different areas of campus in order to have a diverse group represent UTSA. Students were able to bring their different backgrounds to the conference and gain knowledge that will benefit their various communities.


UTSA Downtown Campus annual faculty-staff update meeting is Nov. 30

PDF to print and post

Volunteer Opportunities within Student Affairs - Staff Networking Team

PDF to print and post

Student Health Services

PDF to print and post

Cooking with E.P.I.C. – Mentors Creating Transformational Experiences for Students

Student Judicial Affairs and Housing and Residence Life would like to thank the special mentors that took part in the first ever Cooking with E.P.I.C. – an active sanction opportunity described below. This amazing event had a tremendous impact on the students that participated. We are so thankful that our students are surrounded by such thoughtful and dedicated administrators. These staff members chose to spend an evening with students who need them the most. Thank you to the mentors involved: Lisa Blazer, John Kaulfus, Laura Munroe, Tony Daniels, Audrey Magnuson, Barbara Jackson, Kelsey Bratcher, and John Montoya. A special thanks to Steve Kudika for coming up with the idea and designing this one in a million opportunity. Our students are more successful because of you. To the Journey…….

About Cooking with E.P.I.C. -- Campus Recreation has a full service demonstration kitchen within the building. They have designed a mildly competitive cooking challenge as a way to teach a multitude of topics. Steve Kudika agreed to facilitate such an activity for us called Cooking with E.P.I.C. Cooking teams were assembled with a mix of students and mentors. This event gave students a chance to work with mentors as they prepared meals from the ingredients provided. The class was made up of 9 students and 9 mentors with cooking teams being a blend of the two. This was a great opportunity to share time with students who were struggling with transition in a fun and informal environment. Our goal was to create a setting where students create connections to faculty and staff while, at the same time, learning more about their engagement, personal development, interpersonal development and community membership and we accomplished that goal. THANK YOU!


UTSA received the Outstanding Alcohol Abuse Prevention Award for Party on the Paseo

I wanted to share with you a few pictures and an overview of the BACCHUS General Assembly that was held November 4-6 in Indianapolis, Indiana.

Four 'Be A Responsible Roadrunner' Consultants attended General Assembly for their first time:
JaQuille Collins
Monica Ceja
Yesenia Villegas
Jessica Beemer

The Consultants attended a variety of sessions throughout the conference where they learned more about alcohol education and prevention from other campuses. They met each evening to summarize and share what they learned each day and discuss how it applies to BARR and how they can advance the organization and programs.

BARR also entered the School Exhibit Competition where they decorated a table utilizing the conference theme and provide information about what they do on campus. Most campuses set up their table and let participants browse through their information and materials, however the Consultants would meet at the table between sessions and chat with passer bys about our events at UTSA. Many participants were amazed not only by the design of the table, but the programming and efforts at UTSA.

The Consultants met David Coleman, aka “The Dating Doctor” (Hitch) after the Conference Keynote and enjoyed a field trip to the Pacers Basketball Game on Friday night with about 100 other peer educators.

I was selected to present the program “Road Map to Excellence in Service and Programming” at the Conference. The students and advisors in attendance enjoyed learning about UTSA’s 4Cs and how they can adapt it to their organization.

Saturday Night was the General Assembly Awards Banquet. BARR received 2nd place in the School Exhibit Competition. Nine organizations competed.

There were 640 Conference Participants from 135 Campuses across the Nation. There were over 114 Award Nominations and 125 session proposals. UTSA received the Outstanding Alcohol Abuse Prevention Award for Party on the Paseo. This is a NATIONAL AWARD for creative programming.


Remember the Red appreciation luncheon

Student Health Services and Counseling Services hosted a Remember the Red appreciation luncheon for the UTSA PD - October 22, 2010


UTSAtoday articles

Diversity Month: 'Celebrate UTSA' Nov. 17, 'Gay Life in Asia' lecture Nov. 19

Kris Rodriguez, Public Affairs Specialist, 11/15/2010

This week on the UTSA Main Campus, there will be a number of events presented as part of International Education Week and Diversity Month. Events will include the sixth annual "Celebrate UTSA" on Nov. 17 and a Nov. 19 lecture by classics professor Thomas Hubbard from UT Austin.

"From 5 to 8 p.m., Wednesday, Nov. 17 at the University Center paseo, UTSA students, faculty and staff are invited to "Celebrate UTSA: All Different. All Roadrunners...

For the full article, visit: URL

America Recycles Day at UTSA, Nov. 16: 10,450 plastic bags recycled

Tim Brownlee, Assistant Director of Public Affairs, 11/17/2010

As part of America Recycles Day, Nov. 16, the UTSA student organization The Movement collected 10,450 petroleum-based plastic bags for recycling in the "Bag Your Plastic" project.

"The bags were on display at the University Center paseo on the Main Campus...

For the full article, visit: URL

UTSA Student Health Services receives federal grant to reduce alcohol abuse

Bretton Gilmore, Director of Operations, Student Health Services, 11/12/2010

UTSA Student Health Services (SHS) received this fall U.S. Department of Education funds, "Grants for Coalitions to Prevent and Reduce Alcohol Abuse at Institutions of Higher Education."

"Through SHS, UTSA will host and coordinate development of a sustainable statewide coalition on alcohol consumption ...

For the full article, visit: URL

UTSA Counseling Services offers weekly student support groups


UTSA Counseling Services offers several support groups for UTSA students.

"The groups are for students who would like to meet others with similar experiences who want to pursue growth in themselves...

For the full article, visit: URL

UTSA early-voting site draws more than 2,700 voters to new location

Kris Rodriguez, Public Affairs Specialist, 11/08/2010

The Nov. 2 midterm elections have drawn to a close and UTSA Student Government Association officials report more than 2,700 votes were cast during the two-week early-voting period at the new polling location, the University Center ballroom lobby on the Main Campus.

"In an effort to publicize the university's selection as an early-voting site and to motivate students to vote, SGA representatives and other student organizations registered more than 1,600 new voters ...

For the full article, visit: URL

Rojas gives UTSA Women's Soccer first Southland Conference Championship

Kris Rodriguez, Public Affairs Specialist, 11/08/2010

Freshman Maria Jose Rojas' goal in the fourth minute of overtime gave third-seeded UTSA a 1-0 victory against Southland Conference Regular Season Champion Southeastern Louisiana on Sunday in the league's postseason tournament championhip match. The Roadrunners (13-7-2), in their fifth season, claimed their inaugural Southland title.

"“Our depth paid off today,” head coach Steve Ballard said...

For the full article, visit: URL

True Colors Logo

We don’t know about all of you reading this right now, but the Education Team has been pleased with the True Colors initiative across Student Affairs. Not only have we met and gotten to know people we wouldn’t have had an opportunity to get to know, we’ve also heard how much the True Colors training has permeated its way through offices and now across the University. And, this isn’t just happening at UTSA. Educational institutions across Texas are talking about True Colors and what it’s done for their staff.

Here are a couple of quotes:

Ms. Robin Seay, Principal
Stuard Elementary School – Aledo, Texas
The training was outstanding! I cannot count the number of times we as a staff have referred to our colors or others' colors when working through communication issues. We have laughed a lot! My staff was so excited about the information on students and their colors. Thank you.

Cheri Dalton, Director of Media Relations & Publications
Odessa College – Odessa, Texas
My staff and I have all been so appreciative of the information that we gleaned from the True Colors workshop. I have witnessed my staff actually putting the information to work. This is definitely beneficial for the workplace as well as for personal relationships.

So, we want to thank each and every one of you for attending the trainings and for helping to continue the interaction and camaraderie across campus!

The Education Team.

Quotes from:

Photo Galleries

Phi Sigma Pi National Honor Fraternity collaborated with BARR - November 18, 2010

This month Phi Sigma Pi National Honor Fraternity collaborated with BARR as they educated their peers The H2O Project and having a Safe, Responsible Thanksgiving Holiday


Conversations with Rowdy - October 16, 2010

(check out the Four C's coaster on Coach's desk! )

UTSA Best Fest and Pep Rally 2010 - November 5, 2010


Celebrate UTSA- November 17, 2010



Roadruners to begin Southland Conference Tournament play on Friday

Evansville slips past UTSA, 77-73, on Wednesday night

Jewasko named Southland Conference Libero of the Year

Roadrunners to face Evansville on Wednesday night

All Sport Schedule - Area Events

 Fri, Nov 19  MBB  Cameron  San Antonio, Texas  5 p.m.
 Fri, Nov 19  WBB  TCU  San Antonio, Texas  7 p.m.
 Sun, Nov 21  WBB  SMU  San Antonio, Texas  2 p.m.
 Mon, Nov 22  MBB  Troy  San Antonio, Texas  7 p.m.
 Fri, Nov 26  WBB  North Texas vs. Davidson
UTSA Thanksgiving Classic
 San Antonio, Texas  5 p.m.
 Fri, Nov 26  WBB  Tulsa
UTSA Thanksgiving Classic
 San Antonio, Texas  7 p.m.
 Sat, Nov 27  WBB  North Texas vs. Tulsa
UTSA Thanksgiving Classic
 San Antonio, Texas  3 p.m.
 Sat, Nov 27  WBB  Davidson
UTSA Thanksgiving Classic
 San Antonio, Texas  5 p.m.
 Tue, Nov 30  MBB  San Jose State  San Antonio, Texas  7 p.m.

Complete Schedule



Business Procedures Tips

briefcase Saving paper equals saving departmental funds (and space)!

On recurring activity (such as the copier lease) in your monthly statements of account, it is perfectly acceptable for you to put a copy of the PO for the year in with the September statement (if that’s when it posts) and then for all other months for you to mark on the statement (e.g. “reference Sept 2010”) next to these monthly PO expenses. The PO number, Doc ID and all information is included in DEFINE/Point Plus, so you could always look in your PO log or in GT1 in DEFINE and find the PO number and pull it up. There is no need to make additional copies which then turn into file space issues and wasted paper.

When processing return travel paperwork (whether on a VP5 or a paper voucher [if the traveler had a travel advance]), there is no need to include a copy of the VE5 with that packet.

Additionally, when routing VP5 packets, the only DEFINE screen printout that needs to be included is the VP5 cover page – all other screens in DEFINE don’t need to be printed and attached – those can be viewed in DEFINE.

Please remember, only include what is necessary for paperwork. The university has to rent space to store all paperwork. Imagine the thousands of travel reimbursements each year…and if everyone includes just one printout of a VE5, that equals thousands of pages that take up space. Then, if thousands of people attach the three to six pages of DEFINE screens, that adds up to a lot of wasted paper and storage space.

Have a Business Procedures Tip to share? Please send it to Bob Miller.

For previous Business Procedures Tips, please visit the archive.


Wellness Tips

Try this healthy recipe alternative for those butter-filled sweet potatoes this Thanksgiving:

Maple-Roasted Sweet Potatoes

12 servings, about 1/2 cup each
2 1/2 pounds sweet potatoes, peeled and cut into 1 1/2-inch pieces (about 8 cups)
1/3 cup pure maple syrup
2 tablespoons butter, melted
1 tablespoon lemon juice
1/2 teaspoon salt
Freshly ground pepper, to taste
Preheat oven to 400°F.
Arrange sweet potatoes in an even layer in a 9-by-13-inch glass baking dish. Combine maple syrup, butter, lemon juice, salt and pepper in small bowl. Pour the mixture over the sweet potatoes; toss to coat. Cover and bake the sweet potatoes for 15 minutes. Uncover, stir and cook, stirring every 15 minutes, until tender and starting to brown, 45 to 50 minutes more.

Tips & Notes
Make Ahead Tip: Cover and refrigerate for up to 1 day. Just before serving, reheat at 350°F until hot, about 15 minutes.

Per serving: 96 calories; 2 g fat (1 g sat, 0 g mono); 5 mg cholesterol; 19 g carbohydrates; 1 g protein; 2 g fiber; 118 mg sodium; 189 mg potassium.
Nutrition Bonus: Vitamin A (230% daily value), Vitamin C (15% dv)
1 1/2 Carbohydrate Serving
Exchanges: 1 1/2 starch, 1/2 fat

Heather Stark
Assistant Director of Fitness & Wellness
Campus Recreation


Thank You Rowdy

Thank You Rowdy

Thank You Rowdy has a special mission in Student Affairs - to travel across UTSA recognizing the good work of staff members. Within the Division of Student Affairs, Thank You Rowdy is presented from one Student Affairs staff member to another in recognition and appreciation of work done well - taking extra assignments to provide support, offering unsolicited assistance, or completing tasks in a unique way. Whatever the situation, contributions like this are made every day and Thank You Rowdy helps us recognize them.

Thank you Rowdy reflects UTSA's spirit of community and reminds us to remember it takes everyone to make UTSA a great place to work and to learn.

- Gage Paine

Thank You Rowdy is presently visiting with Earlene Gonzales

See past Thank You Rowdy Recipients

To:  Earlene Gonzales, Child Development Center
From:  Beth Scholl, Office of Student Life


I wanted to take this opportunity to thank you for all your hard work in keeping the Child Development Center running smoothly. You have made the transition between directors seamless which has assured all the parents that their children are in good hands.

Although you have only been here a short time, you literally hit the ground running as you readily became acclimated to the UTSA community, continued preparations for the NAEYC re-accreditation process, and managed to juggle staff in order to maintain child/teacher ratios through sickness and in health!

You have been very easy to work with and I truly appreciate your efforts in keeping things moving forward as I am particularly fond of the Center since it was there for me when my daughter was a baby. I believe in the purpose of this Center and can verify that students with children breathe a sigh of relief as they enter the building to drop off their children because they can go onto class worry free, and able to concentrate on their studies.

The University and Student Affairs are truly fortunate to have you on the team.

Thank you,
Beth Scholl

Beth surprises Earlene with Rowdy

Rowdy is off to the Child Development Center



To: Eric Cooper - Director Student Enrollment Services, Alfredo Moncada - Assistant Director, Student Financial Aid, and Eva Montecinos - Enrollment Services Officer, Enrollment Services Center
RE: Rock and Roll Half Marathon

Congratulations to Eric Cooper, Alfredo Moncada, and Eva Montecinos for completing the Rock and Roll Half Marathon (13.1 miles). You represented our office well and we can truly say, “You went the extra mile!”

Thank you!
--from the Office of Student Financial Aid and Enrollment Services

Kudos to our Campus Living Villages (CLV) partners at University Oaks and Chisholm Hall on receiving the following recent awards and recognition for the 2009-2010 academic year at the annual Directors Retreat for Campus Living Villages USA. Specifically, Curtis Odle, Lennon Prothro-Jones, Dave Kandel and Anna Boyer are to be congratulated for their professionalism, hard work and dedication to UTSA Students.

Out of the 29 Campus Living Villages in the U.S., University Oaks and Chisholm Hall were awarded and recognized with the top Residence Life Award for having the Star Residence Life Program of the Year for 2009-2010.

As part of their Live, Learn & Grow programming model, Chisholm Hall was awarded LIVE Program of the Year for 2009-2010 for the individual event Carnival de Chis.

The final and most prestigious overall village award from Campus Living Villages was given to Chisholm Hall for being the best overall Village of the Year for 2009-2010.

Thank you!
--from the Office of Student Financial Aid and Enrollment Services


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NOTE:  Please submit all newsletter entries by 5:00 pm, Tuesday, December 2, 2010, to