Current Openings

Job Summary

The Alumni Engagement Officer (Student & Young Alumni) is a member of the Advancement & Alumni Engagement division and serves within the Alumni Relations Office to build and sustain lifelong relationships between UT San Antonio and the alumni community. This position will primarily focus on Student & Young Alumni engagement, developing and executing programs and initiatives that foster connection beginning prior to graduation and continuing into early alumni years.

Core Responsibilities

1. Initiates, plans, develops, schedules, and manages on and off-site, virtual and in-person engagement and fundraising events to include coordination of logistical and operational needs, budget management, programming, marketing, and communications development. 
2. Manages and coordinates alumni volunteer engagement for organizational, university, and community programming.
3. Collects, records, and tracks event and volunteer program data points identified for alumni engagement metrics.
4. Coordinates financial transactions, including budget tracking, invoicing, and billing submissions for events and volunteer programming.
5. Manages programming and event equipment and inventory.
6. Acts as a liaison with internal and external stakeholders to coordinate and facilitate event and programming needs.
7. Supervises coordinators, work studies, and interns when applicable.
8. Develops, plans, and executes innovative engagement strategies and events that optimize and improve connections and networking opportunities with new alumni and students.
9. Educates the student body on the importance of alumni involvement with the university after graduation.
10. Partners with other units within the University to expand collaborative opportunities for mutual benefit, including engagement of alumni in support of admissions or career networking services for students and alumni.
11. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• One (1) year of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Experience in alumni relations, student affairs, advancement, or related areas.

Knowledge, Skills, and Abilities

• Verbal and Written Communication
• Identification, Solicitation, and Stewardship process
• Microsoft Office Suite
• Teamwork
• Customer Service
• Raiser’s Edge or other CRM  

Working Conditions

• Ability to travel to and from meetings, training sessions, or other business-related events. After-hours and weekend work is required on an occasional basis.

Physical Demands

• Exerts up to 40 lbs occasionally, such as for setup and takedown for events. Walking and standing - occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

Job Summary

This Senior Administrative Associate role serves the Alumni Relations Office within the Advancement & Alumni Engagement division. This position will primarily provide comprehensive administrative support to help streamline processes for better productivity and effectiveness, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks. In this position, the incumbent will adhere to established policies and procedures to complete the tasks. Reporting to the Business Operations Manager, the Senior Administrative Associate ensures that daily operations directly contribute to the department's goals and objectives.

Core Responsibilities

1. Manages administrative activities to ensure daily operations within the department or college run efficiently. Identifies areas for improvement in the workflow and processes and provides recommendations to increase efficiency.
2. Provides support for human resources-related tasks involving recruitment and onboarding, and ensures a smooth integration process for new employees. Adheres to deadlines set forth by university stakeholders.
3. Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and important information.
4. Supports departmental/college projects by assisting management with timelines, tracking progress, and ensuring projects align with the main goals.
5. Serves as a lead and coordinates the work of other administrative and support staff. Provides guidance, ensures duties are performed correctly, and assists with administrative issues as they arise.
6. Supports budget preparation by gathering and compiling information for budget planning. Organizes financial records and data sets for budget reporting.
7. Maintains and updates departmental calendars, meeting schedules, and appointments. Communicates any changes promptly to avoid conflicts or confusion.
8. Provides administrative support, including drafting correspondence, preparing reports, and performing quality control, such as proofreading and editing documents.
9. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training, or Apprenticeships in a related field.
  • At the department's discretion, a Bachelor's degree may be substituted for four (4) years of experience. 
• Five (5) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Experience maintaining accounting records, preparing financial reports, and managing or approving expenditures across multiple accounts or cost centers.
• Experience supporting and supervising student employees, including onboarding, training, and task coordination.
• Experience supporting board or executive-level meetings, including preparation of materials and on-site coordination of meeting logistics from planning through execution.  

Knowledge, Skills, and Abilities

• Microsoft Office Suite 
• Documentation & Records Management 
• Data Entry 
• Call Management 
• Calendar
• Management 
• Customer Service Management 
• Content Design & Development 
• Database Management 
• Business Process Improvement 
• Active Listening
• Software Adaptability

Working Conditions

• Office Environment during normal business hours. Some evenings and weekends will be required for scheduled events and departmental needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

Job Summary

The Senior Prospect Researcher provides expertise in conducting research to support development activities.  This role conducts in-depth research on individuals, corporations, and foundations using public and proprietary sources, integrating relevant data into internal systems for analysis and retrieval.

Core Responsibilities

1. Conducts and facilitates research on individuals, private businesses, public corporations, and philanthropic foundations, and integrates data from various public and published sources into a computer system for retrieval and analysis. 
2. Performs prospect identification and research; prepares and delivers research findings to support development activities and initiatives. 
3. Collaborates with development staff to inform prospect strategy, including identification, soliciatation planning, and portfolio development. 
4. Advises development staff on new prospect opportunities; consults on the feasibility of research requests and special projects.
5. Creates profile reports tailored to specific goals and/or objectives; maintains, tracks, and stores profile data.
6. Maintains and updates policies and procedures for the prospect research programs; proposes changes and modifications.
7. Reviews local and national news, business publications, economic trends, and business development, staying updated on prospect information; provides relevant details to development staff.
8. Manages special projects as assigned.
9. Provides training and guidance to advancement colleagues on constituent database (CRM) tools, as needed. 
10. Reviews research documents prepared by other Prospect Research Staff as assigned.
11. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
  • At the department’s discretion, a Bachelor’s degree may be substituted for four (4) years of experience.
• Seven (7) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

• Prospect Identification 
• Donor Development 
• Policy Management 
• Fundraising Strategy Support 
• Project Management 
• Prospect Research 
• Contract Negotiation

Working Conditions

• Office Environment during normal business hours. Some evenings and weekends will be required for scheduled events and departmental needs.

Physical Demands

• Sedentary work; sitting most of the time.  Jobs are sedentary; if walking and standing are required, only occasionally.  Exerts up to 10 lbs. of force occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.