Thursday, September 21, 2023

UTSA shares plans with staff for shift to telecommuting workforce

UTSA shares plans with staff for shift to telecommuting workforce

MARCH 19, 2020Editor’s note: The following message was sent via email today from Chief Financial Officer and Senior Vice President for Business Affairs Veronica Salazar Mendez to all staff: 

Thank you for your patience and understanding as we respond to the rapidly evolving situation around the coronavirus pandemic. In the last week we have experienced many challenges that have impacted our daily operations. I am writing today to provide you with important information about the days and weeks to come. 

Beginning Monday, March 23, we will transition to a primarily remote telecommuting workforce, shifting the majority of our employees from their current on-campus workplaces to temporarily working from home. This period of remote work will tentatively continue through the end of the spring semester, mirroring our move to online course instruction. The decision to shift to telecommuting was made in alignment with local, state and federal coronavirus guidelines. We are taking this step to help safeguard the health and safety of our campus community and to ensure the continued functioning of critical operations at the university. 

Telecommuting Plan 

We will begin telecommuting in phases, with a core group of individuals who have begun remote work starting today. These individuals will be ready and in place to provide vital support services to the remainder of the workforce when telecommuting fully launches next week, including support for technology, purchasing, Human Resources and more. If you are part of this group, your supervisor will notify you. 

All other employees who are eligible to telecommute are anticipated to begin working from home on Monday. Over the last week division leaders were asked to determine which job functions can be performed remotely and which functions must occur on campus. This week your supervisor will:

  • Provide information on your ability to work remotely, based on the assigned functions of your position and the business needs of your department.
  • Ask you to complete the new Telecommuting Agreement prior to beginning work off campus. The need to complete this telecommuting agreement applies to all staff and student employees working remotely.
  • Work with you to provide necessary tools.
  • Notify you of the date you are approved to take your equipment home and begin telecommuting.

Through the planning process, we identified employees who perform job functions that must occur on campus, limiting their ability to telecommute. Your supervisor will notify you if you fall into this category. Although the number of personnel who remain on campus will be limited, we are immensely grateful to these individuals for the invaluable service they provide. 

Please note that this plan aligns with our current situation here in San Antonio. Should a “shelter in place” directive come from our city or state, we will adapt this plan accordingly. Please be sure to take your UTSA-owned laptops and tablets, as well as associated chargers, home with you every evening. As always, thank you for your flexibility as we respond to our ever-changing landscape. 

Preparing for Virtual Work 

Starting today, we encourage everyone to begin using the available resources to support working remotely. Virtual job-related trainings are available, in addition to a wide range of tools and resources that make it easy to stay connected, meet and share documents. For those who need access to internet service at home, several companies are offering temporary free internet. 

Before the end of the week, please bring UTSA-owned laptops and tablets to campus, plug them in and make sure they are logged into the network to initiate the process of downloading and installing important updates. Be sure to register your mobile device with Duo multifactor authentication. More information is available in the recent technology announcement

As we begin the transition to telecommuting, we understand that services may be impacted as you set up your home office and begin adapting to working from home. Responses may be delayed and tasks may take longer to complete. We ask everyone to be patient during this time. If you have concerns about completing your tasks and maintaining a certain level of service over the next few days, have a conversation with your supervisor. 

I want to thank you for your hard work as we navigate these challenges. With the changes taking place, I am sure you have many questions. We want to hear from you. Please join us tomorrow at noon for a virtual Staff Town Hall, hosted by Staff Senate. Panelists will include me, President Eighmy, Provost Espy, and Sylvia Enriquez, our associate vice president for Human Resources. I hope to see you there. 

As always, please continue to refer to the coronavirus website for current information.

UTSA Today is produced by University Strategic Communications,
the official news source
of The University of Texas at San Antonio.

Send your feedback to

UTSA Today is produced by University Communications and Marketing, the official news source of The University of Texas at San Antonio. Send your feedback to Keep up-to-date on UTSA news by visiting UTSA Today. Connect with UTSA online at Facebook, Twitter, Youtube and Instagram.




University of Texas at San Antonio receives ‘transformational’ $40M gift

UTSA’s Mission

The University of Texas at San Antonio is dedicated to the advancement of knowledge through research and discovery, teaching and learning, community engagement and public service. As an institution of access and excellence, UTSA embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world.

UTSA’s Vision

To be a premier public research university, providing access to educational excellence and preparing citizen leaders for the global environment.

UTSA’s Core Values

We encourage an environment of dialogue and discovery, where integrity, excellence, inclusiveness, respect, collaboration and innovation are fostered.

UTSA’S Destinations

UTSA is a proud Hispanic Serving Institution (HSI) as designated by the U.S. Department of Education.

Our Commitment to Inclusivity

The University of Texas at San Antonio, a Hispanic Serving Institution situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.