To better view this newsletter, visit http://www.utsa.edu/atutsa/.
|
|
Special Edition: May 9, 2008
QEP pre-proposal deadline is May 16Quality Enhancement Plan (QEP) pre-proposals are due at 5 p.m., Friday, May 16. The QEP Committee will select three or four exemplary pre-proposals by May 30 to be developed as full proposals. A $2,500 summer stipend per pre-proposal will be awarded for the development of a full proposal. More information: SACS Web site
JPL food court closes through June 2 for remodelThe John Peace Library Building food court on the 1604 Campus is closed until June 2 for remodeling. The food court will open June 2, the first day of summer classes, with limited service including pasta, pizza, Freshens smoothies and salad bar. The major remodel will continue through December, but full service will return by the end of the summer. More information: Business Auxiliary Services, 458-7342
Fiscal year-end purchasing dates approachDepartments now can begin the submission process to establish new contracts or extend current equipment maintenance, software licenses/maintenance and other service contracts for FY 2008-2009. Multi-year contracts must be renewed annually. If departments have current multi-year service contracts, a new PB4 or PB7 request must be created to ensure a contract is in effect Sept. 1. UT Austin has implemented a new process for PB7 documents. The change affects the UTSA state ordering process and does not allow Purchasing and Distribution Services to review PB7 documents before submission to the state. PB7 documents are routed directly to the state system for processing immediately after department final approval. Before submitting PB7s for department approval in Point Plus, review and confirm serial numbers, the previous year’s purchase order number, quantities, service dates and delivery.
More information or submission assistance: Purchasing Office, 458-4060
Small purchase order year-end process shortenedDisbursements and Travel Services staff reviewed procedures this year and made changes including the small purchase order (PBO) process. To help meet the UT System deadline and requirements for the UTSA annual financial report, PBO deadlines were changed.
The ProCard fiscal-year deadline will be in August; when a date is set it will be announced in @UTSA. Additionally, departments may be short of funds at year-end, but money may be available in purchase order encumbrances. Office managers should check unused portions, which may be canceled and available for use. More information: Deby Bailey, director of disbursements and travel services, 458-5915
UTSA alarm testing is May 12-June 30Testing of UTSA fire alarms will be May 12-June 30. Testing of audio and visual alarms will be after 10 p.m. Inspection and testing of smoke detectors, air-handling units and elevators will be 8 a.m.-4 p.m. Institute of Texan Cultures inspections and other work will be 8 a.m.-4 p.m., Monday, May 12. At the Downtown Campus inspection days are May 12-16. At the 1604 Campus, Child Development Center inspection is Monday, May 19. Other 1604 Campus inspections and testing buildings will be planned on a daily basis between May 12 and June 30. More information: Facilities Work Control, 458-4262
UTSA buys e-mail emergency management programUTSA has acquired MessageOne E-mail Management Services (EMS), an e-mail program that will allow faculty and staff to access UTSA e-mail during an outage or network failure. If there is an outage, the Office of Information Technology (OIT) will activate the MessageOne program. Users can access UTSA e-mail seamlessly through Outlook or by visiting the MessageOne Web site. MessageOne also offers a notification system to contact users if an outage occurs. To be notified, set up a profile and notification options at the MessageOne site. At the site, select "Forgot your password" to set up an account. Read details at the OIT Web site.
Free and discounted software is available for faculty and staffThe UTSA Office of Software Licensing offers several free pieces of software for use by faculty and staff.
More information: Matthew Marr, 458-7271
'Runner Beat safety newsletter is available nowDownload the May edition of 'Runner Beat, the UTSA safety newsletter (PDF format). In this issue, read about construction and traffic control, employee awards, how to deal with harassing phone calls, avoiding auto burglary and more.
FY 2007-2008 UTSA Holiday ScheduleTraining and Development ClassesUTSA Handbook of Operating ProceduresUTSA CalendarPayroll Calendar
@UTSA is published on the 15th and 30th each month. E-mail news items to news@utsa.edu. Submit items at least seven business days before publication as a text message without attachments including contact name, e-mail and phone. Items may be edited for clarity and format. Supervisors should print @UTSA for employees without e-mail access. Read more at UTSA Today, the official UTSA news source.
Editor: Tim Brownlee, Assistant Director of Public Affairs
|
