May 25, 2005

• Reminder: Student grades are confidential information
• Texas Folklife Festival 'UTSA Night' is Friday, June 10
• Fire drill set for May 27 in University Center
• Order new parking permits now
• UTSA maintains 8-to-5 schedule for summer
• HOP policy amended regarding termination
• Office of Business Services is now 'Office of Auxiliary Services'
• UTSA department hosts benefit golf tournament June 24

Reminder: Student grades are confidential information

As a reminder to UTSA employees, student grades are confidential information protected by the Family Educational Rights and Privacy Act (FERPA). FERPA is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. Any UTSA employee releasing grade information to anyone other than the student earning the grades is subject to disciplinary action, up to and including termination. Some employees who also are students may have access to the Banner information system. Use of Banner by these employees must be related only to their jobs. For example, it is not permissible for an employee who is also a student to use Banner to look up their own grades or those of other students.

Read more at the FERPA Web site.

Texas Folklife Festival 'UTSA Night' is Friday, June 10

UTSA discounted admission tickets ($6, adults and $4, children) and a chance to pick up free food coupons are only a couple of the bonuses for UTSA faculty, staff, students, alumni, their families and friends at the Texas Folklife Festival. Come on down to the Institute of Texan Cultures from 5 to 11 p.m., Friday, June 10 to celebrate the first annual "UTSA Night at the Texas Folklife Festival." Tickets are available at Fiscal Services (1604 Campus: John Peace Library Building Room 1.03.06 and Multidisciplinary Studies Building Room 1.02.32; Downtown Campus: Frio Street Building Room 1.508) and the University Center information desk, 1604 Campus. The UTSA special offer is available only at the UTSA campuses. Read more on UTSA Today or at the Texas Folklife Festival Web site.

Fire drill set for May 27 in University Center

The safety office will conduct fire drills at 2 p.m. on the last Friday of each month. This month a fire drill is scheduled for 2 p.m., May 27 in the University Center, 1604 Campus. Read @UTSA for information on upcoming fire drills.

More information: Steven Libby, fire inspector, 458-6102

Order new parking permits now

UTSA faculty, staff and students can order their UTSA parking permits now for the 2005-2006 fiscal year. Permits must be ordered online through the ASAP information system. To complete the permit application, you must have your vehicle license plate number available. For details, read more on UTSA Today and download a faculty-staff parking brochure (pdf document requiring Adobe Reader).

More information: Keith McMullen, parking and transportation services, 458-6601

UTSA maintains 8-to-5 schedule for summer

To provide essential services, UTSA will keep its offices and services open from 8 a.m. to 5 p.m., Monday through Friday this summer instead of the previous practice of adopting a modified summer schedule. All university offices must be open and fully functional 8 a.m.-5 p.m., Monday-Friday. However, department supervisors may approve "flex" schedules for employees with approval from their dean, vice provost or vice president and as long as all offices are sufficiently staffed and fully operational during regular business hours.

Read more on UTSA Today.

HOP policy amended regarding termination

An update has been made to a policy in the UTSA Handbook of Operating Procedures (HOP): 4.14, "Termination of Employment for UTSA Personnel" (editorial changes bringing it in line with current procedures). Watch @UTSA for periodic updates to the HOP online. Access the HOP at http://www.utsa.edu/hop/.

More information: Office of Legal Affairs, 458-4105

Office of Business Services is now 'Office of Auxiliary Services'

The UTSA Office of Business Services has been renamed the "Office of Auxiliary Services" to reflect new responsibilities. In addition to the bookstore, copiers, UTSACard and food services, the office is also responsible for vending services, ATMs and DVD rentals. DVD rentals will be available this fall in the Chaparral Village residence hall.

More information: Corinne Vela-Zapata, 458-4970

UTSA department hosts benefit golf tournament June 24

The UTSA Department of Educational Leadership and Policy Studies hosts the third annual Scholarship Golf Fund-raiser at the Quarry Golf Club at 8 a.m., Friday, June 24. Proceeds from the event will support scholarships for present and future students. Approximately $25 of the fee is tax deductible. Please encourage family members, colleagues, business people and friends to play in this worthy event. Download an entry form.

More information: Alan Shoho, 458-5411

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E-mail news items to news@utsa.edu. Please submit items at least seven days before an event, and as a text message without attachments. @UTSA reserves the right to edit submissions. Please share @UTSA with employees without ready e-mail access.

Read more at UTSA Today.